How to purchase workwear: step-by-step instructions. Tenders for the supply of special and uniform clothing. What is workwear?

Get accredited on the Electronic Platform. Obtaining accreditation is a simple and free procedure, but takes about one business day.

If necessary, undergo training in working with bidding on the Electronic Platform.

Make sure all documents required to participate in the auction are up to date.

If necessary, prepare the documents and information provided for in paragraphs 1, 3 - 5, 7 and 8 of part 2 of article 62, parts 3 and 5 of article 66 of 44-FZ.

Select the method of providing security for your bid to participate in the auction. Take advantage of our solutions.

Have you applied to participate in the auction?

Expect notification of admission to trading! At this stage, the first parts of applications are considered.

Are you allowed to trade?

Congratulations! Plan your participation in the auction.

The auction organizer rejected your application and you do not agree with this decision?

Auction! The one who offers the most favorable conditions and price wins.

If within 10 minutes from the start of bidding none of the participants submits a single price proposal, such an auction is considered invalid.

If the price offered by the winning bidder is 25% less than the Initial Maximum Price (IMP), such participant is obliged to confirm his reputation and provide security in a larger amount.

If the auction winner avoids concluding a contract, information about this is sent to the Register of Unfair Suppliers (RNP).

Wait for the results of the auction, monitor compliance with deadlines:

Within 30 minutes after the end of the auction - publication of the Protocol of the Electronic Auction (PEA) on the Electronic Platform.

No more than 3 working days from the date of publication of the Protocol of the Electronic Auction (PEA) on the Electronic Platform - consideration by the Customer of 2 parts of the applications, as well as the formation of a Protocol of Summing up (PSI).

No later than the working day following the date of signing the Summary Protocol (SMP) - placement by the customer of the SPI on the Electronic Platform and in the Unified Information System (UIS)

Are you a winner? Congratulations! Provide the Customer with contract performance security and sign the contract

Signing of the contract is possible no earlier than 10 days from the date of publication of the Protocol of Summation (PPI) in the Unified Information System (UIS).

Follow deadlines strictly. The ratio of working days and weekends is not important:

No more than 5 days from the date of publication of the Summary Protocol (SMP) in the Unified Information System (UIS) - the Customer publishes the draft contract.

No more than 5 days from the date of publication by the Customer of the draft contract - the Winner publishes the protocol/draft contract. The winner who did not send a protocol of disagreements or did not send a signed draft contract after 13 days from the date of publication of the Protocol of Summation (SMP) in the Unified Information System (UIS) is considered to have evaded signing the contract.

The ratio of working days and weekends is fundamental:

No more than 3 working days from the date of publication by the winner in the Unified Information System (UIS) of the protocol of disagreements, the Customer publishes a revised draft of the contract (or in a separate document, a refusal to fully or completely take into account the comments in the protocol of disagreements of the winner).

No more than 3 working days from the date of publication by the Customer in the Unified Information System (UIS) of the finalized draft contract - the winner publishes the protocol/draft contract + provides confirmation of contract enforcement.

Are there any restrictions on the purchase of workwear? Let me explain, the organization wants to purchase a rescuer uniform, OKPD2 12/14/30. What prohibitions or requirements are included in the auction documentation regarding workwear? Are there any additional requirements that do not apply to regular clothing?

Answer

Oksana Balandina, chief editor of the State Order System

From July 1, 2018 to January 1, 2019, customers have a transition period - they are allowed to carry out both electronic and paper procedures. Starting from 2019, tenders, auctions, quotations and requests for proposals on paper will be prohibited, with eight exceptions.
Read what kind of purchases to carry out on the ETP, how to choose a site and obtain an electronic signature, what are the rules for concluding contracts during the transition period and after.

In this case, when carrying out a purchase with the established code OKPD2 12/14/30, the customer in the procurement documentation must establish a ban on the admission of light industrial goods originating from foreign countries and (or) rental services for such goods for the purpose of procurement to meet federal needs , needs of the constituent entities of the Russian Federation and municipal needs approved by Decree of the Government of the Russian Federation of August 11, 2014 No. 791

We also draw attention to the fact that if the procurement is carried out in 2017, then when conducting a procurement with the established code OKPD2 12/14/30, the customer will be obliged to provide benefits to institutions and enterprises of the penal system from January 1, 2017. In accordance with Decree of the Government of the Russian Federation dated June 27, 2016 No. 587.

In turn, there are no additional requirements or prohibitions for this type of product.

To obtain full access to the PRO-GOSZAKAZ.RU portal, please register. It won't take more than a minute. Select a social network for quick authorization on the portal:

How to establish a ban on the admission of foreign light industry goods

Ekaterina Kravtsova, Deputy Head of the Procurement Department of the Public Sector Organization of the Department for Development of the Contract System of the Ministry of Economic Development of Russia

The Government of the Russian Federation has approved two lists of light industry goods from foreign countries that are prohibited from purchasing (hereinafter referred to as Resolution No. 791). One list is intended for federal customers (to Resolution No. 791), the second - for customers of constituent entities of the Russian Federation and municipalities (to Resolution No. 791). The lists also contain rental services for such goods. They are also banned.

Attention: the ban does not apply to member states of the EAEU.

Situation: what is rental

Rental is a separate type of rental agreement.

Under a rental agreement, the lessor provides the lessee with movable property for a fee for temporary use ().

The ban is not established if:

• the product is necessary for the state defense order;
• Such goods are not produced in the territories of Russia and the EAEU countries. Lack of production in our country.

When customers purchase goods or services from the lists, they must contact the participants.

Attention: additional requirements also apply to state defense orders.

What additional requirement should be presented to procurement participants?

If you purchase goods or rental services from the lists, set an additional requirement for participants - materials or semi-finished products used in the production of purchased goods and provision of services must be produced in the territory of the EAEU member states. The additional requirement does not apply if such materials or semi-finished products are not produced in the EAEU states. The absence of production in Russia is confirmed by the Russian Ministry of Industry and Trade in its conclusion.

If you purchase goods from a single supplier and at the same time place a notice in the Unified Information System, also set an additional requirement. Do this when describing the characteristics of goods or services. Please clarify that when producing goods, suppliers must use materials or semi-finished products from the EAEU states ().

This condition does not apply if there is no production of goods, materials or semi-finished products on the territory of the EAEU member states.

Situation: is it necessary to confirm in the application the country of origin of the materials or semi-finished products from which the goods are made?

No no need. The supplier confirms the country of origin of materials or semi-finished products upon delivery of goods. To do this, he submits a certificate of form No. ST-1 (or a copy of this certificate). When submitting applications, participants confirm only the country of origin of the products they offer for delivery.

Situation: what document must the participant submit in the second part of the application to confirm the compliance of the goods with the ban established by the customer ()

As such a document, the participant submits a certificate of form No. ST-1 (or a copy of this certificate).

Situation: what punishment is provided? The customer purchases textiles from a single supplier in the state defense order (OKPD2 13.92). There is no ban on the admission of foreign textiles in the notice

An official of the customer faces a fine of 15,000 rubles, and the customer - 50,000 rubles. After all, the customer, who placed a notice of purchase from a single supplier without taking into account the norms, violated Article 14 of Law No. 44-FZ, and for this responsibility is provided for in Article 7.30 of the Code of Administrative Offenses of the Russian Federation.

It is permissible to purchase foreign textiles only if they were produced on the territory of a country that is a member of the Eurasian Economic Union (or in short, the EAEU). For government defense orders, it is necessary to establish an additional requirement in the procurement notice. Namely, to state that the materials or semi-finished products used in the production of textiles originate from the territory of a member state of the EAEU. The additional requirement does not apply if the EAEU does not produce the necessary goods, materials and semi-finished products. All this follows from the Decree of the Government of the Russian Federation of August 11, 2014 No. 791 and applies to the purchase of goods from the list or, including within the framework of the state defense order.

If you purchase light industry goods within the framework of (hereinafter referred to as Resolution No. 791) from a single supplier, then write down a special condition when describing the purchase object. Namely:

“Materials and semi-finished products used in the production of goods or provision of services must be produced on the territory of the member states of the Eurasian Economic Union. Exceptions are cases when there is no production of goods, materials or semi-finished products on the territories of the member states of the Eurasian Economic Union.”

Set this condition if you place a purchase notice in the Unified Information System. This is established in Resolution No. 791.

Where to establish a ban on the admission of foreign goods

Establish a ban on the admission of foreign light industry goods in the notice and procurement documentation. Please state that the restrictions are established in accordance with Article 14 of Law No. 44-FZ and on the basis of. Indicate that the procurement participant in the application can only offer goods from Russia, Armenia, Belarus, Kazakhstan or Kyrgyzstan, unless these goods are produced in the territories of these countries.

If a participant proposes a foreign product in an application (except for EAEU countries), the commission must reject it.

When and how to obtain an opinion from the Ministry of Industry and Trade of Russia

In order to buy a product from the list of foreign origin, it is necessary to obtain a conclusion that such a product is not produced in Russia. The conclusion must be obtained from the Ministry of Industry and Trade of Russia. Do this before you publish the purchase notice. The conclusion is issued in accordance with.

To receive a conclusion, submit an application to the Russian Ministry of Industry and Trade before the 5th day of the current month. Please submit the document on company letterhead. Indicate in it:

Full codes in accordance with the classification of the commodity nomenclature of foreign economic activity of the Customs Union (TN VED CU) and OKPD;

Quantity of goods and delivery time.

Please attach a table with the following information to your application:

Foreign analogue of the product you want to buy:

• manufacturer of the product (name of manufacturer, country);
• supplier of goods on the Russian market (name of supplier, location of supplier);

Technical characteristics of the purchased goods:

• basic technical characteristics for each product and methods for their determination;
• technical characteristics of the product during its operation.

Complete the application and documents on paper and electronic media. The Russian Ministry of Industry and Trade will consider the application and make a decision by the 27th of this month.

The most popular types of purchased textile products include workwear. It is necessary for various departments and government agencies, for workers in industry and other sectors. We researched the 2015 market and collected information on tenders for uniforms and workwear in the form of statistics.

During the indicated period, over 5,000 tenders were held for the purchase of clothing with a total amount of all contracts of 15.7 billion rubles. The average price of one tender for tailoring was 3.1 million rubles. During trading, it decreased by an average of 17.33%. Competitiveness is expressed by the ratio of 1.98 suppliers per contract. Of the 9,890 participants, there were 3,711 regular customers and 1,990 regular suppliers. 87.94% of contractors received permission to participate in tenders for workwear, and 37.13% of customers demanded security for the execution of the contract.

Statistics by region

The largest number of tenders for the purchase of workwear fell on the share of the following entities:

• Moscow - 15.6%
• St. Petersburg - 5.1%
• Moscow region - 4.4%
• Krasnodar region - 3.5%
• Krasnoyarsk Territory - 3.2%
• Bashkortostan - 2.8%
• Chelyabinsk region - 2.7%
• Rostov region - 2.7%
• Novosibirsk region - 2.6%

Based on the results of the auction, the largest tenders for sewing workwear received:

• Moscow - 63.8%
• Amur region - 5.7%
• Bashkortostan - 3.6%
• Khabarovsk Territory - 3.3%
• Primorsky Krai - 2.6%
• St. Petersburg - 1.7%
• Yakutia - 1.5%
• Krasnoyarsk Territory - 1.4%
• Moscow region - 1.0%

Seasonality

In January, there was minimal demand for workwear (53 orders). February, March and July did not exceed the 200 orders mark. The rest of the time the demand was much higher. Thus, 299 tenders were held in November, 386 in September, and more than 500 in other months. The largest contracts were concluded in November for a total amount of over 5.6 billion rubles. April can be called the peak - deals worth 2.4 billion rubles were concluded. January was the least profitable - only 87 million rubles. The rest of the time, the amount of contracts did not exceed 1.5 million rubles.

Most often, tenders for the supply of winter clothing were held at the following sites:

• Sberbank-AST - 16,440 orders for 15,167,78 thousand rubles.
• Roseltorg - 5,776 orders for 6,710,769 thousand rubles.
• RTS tender - 7,734 orders for 4,317,384 thousand rubles.
• Group of B2B platforms - 1,822 orders for 1,736,208 thousand rubles.
• Electronic Trading System - 897 orders for 1,419,969 thousand rubles.
• FABRIKANT.RU - 1,045 orders for 1,185,219 thousand rubles.
• ETP "MICEX-IT" - 1,313 orders for 1,145,843 thousand rubles.

Customers

The largest tenders for clothing and workwear were announced by: the Ministry of Internal Affairs of the Russian Federation, the Ministry of Defense of Russia, the FSSP of Russia, the Federal Customs Service, the FSO of Russia, Yakutskenergo, Chukotenergo, Sakhalinenergo and others.

To promptly inform about auctions for the supply of workwear and personal protective equipment, as well as government orders for uniforms, we invite you to subscribe to the free e-mail newsletter of the website portal.

The purchase of workwear for certain categories of workers is the responsibility of the employer established by the Labor Code of the Russian Federation. Let's figure out whether it needs to be purchased according to the rules of Law No. 44-FZ and whether it is possible to reimburse the costs from the Social Insurance Fund.

What is workwear

Workwear (OC) is one of the means of individual protection of workers from exposure to harmful production factors or from pollution. In accordance with Art. 221 of the Labor Code, the employer is obliged to provide special clothing, safety shoes and other equipment to employees involved in hazardous and hazardous industries, work with special temperature conditions or associated with pollution.

The list of such professions, the special clothing they are entitled to and the procedure for acquisition and issuance are prescribed in Orders of the Ministry of Labor No. 997n dated December 9, 2014, No. 70 dated December 31, 1997, Orders of the Ministry of Health and Social Development No. 297 dated April 20, 2006, No. 290n dated June 1, 2009, as well as regulatory documents for individual industries.

When purchasing such products, it is necessary to distinguish them from other types of professional clothing, such as uniforms.

The CO protects the employee from the influence of various factors, while the uniform demonstrates belonging to a particular profession and does not have protective functions.

Purchase of workwear according to 44-FZ

The customer needs to know that such a purchase is possible at the expense of the Social Insurance Fund. Compensation occurs within 20% of the amount of contributions transferred by the employer in the year preceding the tender.

Please note that if the employer is subject to the law on the contract system, the acquisition of CO must take place according to the rules of Law 44-FZ:

• from a single supplier - with NMCC up to 100,000 rubles. or if the purchase is carried out from institutions of the penal system in accordance with Government Decree No. 587 of June 27, 2016;
• in a competitive way. SO has OKVED code 14.12 and is classified as so-called (Government Order No. 471-r dated March 21, 2016). This means that it must be purchased through an electronic auction or other methods in accordance with Law 44-FZ, except (Part 2 of Article 59 of Law No. 44-FZ).

Before preparing for the tender, you need to draw up a justification for the purchase of workwear with references to industry standards for the issuance of CRM and documents for recording the issuance at the enterprise.

How to create documentation

If a tender is being prepared, the purchase of workwear must follow the rules of the national regime. The documentation must establish a ban on the supply of goods produced outside the Russian Federation and the EAEU countries, in accordance with. This requirement does not apply to the purchase of mittens and gloves with OKPD2 code 14.12.30.150.

The participant will have to provide one of the documents confirming the production of the goods in the Russian Federation:

• a copy of the special investment contract;
• CCI examination report;

If the tender application does not contain such confirmation, the participant is not allowed to participate.

The supplier must also provide certificates of conformity and/or a declaration of compliance with the requirements of the technical regulations of the Customs Union TR CU 019/2011 “On the safety of personal protective equipment”.

Terms of reference for the purchase of workwear

The TOR sets out the basic requirements for the purchased goods and delivery conditions.

• description of workwear (you can indicate a sketch, image, drawing of the product);
• characteristics (quality parameters, quantity, sizes, etc. Requirements must be objective, understandable, consistent);
• packaging requirements;
• Estimated delivery time;
• guarantee period;
• requirement for certificates of conformity;
• links to used documents on standardization and technical regulation.

Sample documentation

How to conduct other government procurements

We also have detailed instructions on how to purchase correctly.

When concluding a contract regarding the provision of measures aimed at reducing industrial injuries and occupational diseases of workers (for example, the purchase of special clothing) against the accrued insurance contributions for compulsory social benefits. accident insurance (KVR129), is it necessary to follow Law No. 44-FZ?

Answer

Answered by Olga Troshina, expert Yes, it is necessary. The concept of “purchase” is not tied to specific articles of the CWR, but is determined by the economic meaning of the operation - wages, calculation of insurance premiums, purchase of goods (works, services) for the needs of the institution. The first two examples are not procurement. The last thing, regardless of the expense item, is purchasing. Rationale From the recommendation of Maxim Chemerisov, Director of the Department for Development of the Contract System of the Ministry of Economic Development of the Russian Federation How to conduct procurement under Law No. 44-FZ Public sector organizations purchase goods, works and services under the contract system - the rules of Law No. 44-FZ. The law regulates procurement from planning to execution of contracts. For budgetary and autonomous institutions, there are cases when they do not apply the rules. In the recommendation we will tell you who uses the contract system and when, what procurement methods are available when the law does not need to be applied.<…>When used Customers use a contract system for the procurement of goods, works and services. Including for real estate transactions, for example, to conclude a rental or leasing agreement. This is evidenced by paragraph 3 of part 1 of Article 1 of the Law of April 5, 2013 No. 44-FZ and the Ministry of Economic Development of Russia in letters dated October 29, 2015 No. OG-D28-13780, dated August 28, 2015 No. D28i-2649. When Law No. 44-FZ is not applied Cases when the contract system in the field of procurement is not applied, see the table: Procurement objects Rationale