What is included in the details of the certificate of documents? staffing, give an example of a staffing table.

Documents must be drawn up and executed in accordance with the form adopted for the variety of personnel documents. A document form is a set of details arranged in the sequence established by the standard.

A document attribute is an obligatory element of a certain type of document. Each document must have the following basic details: purpose (except for a business letter), author, content, date, signature or approval, etc.

When applying for a job, citizens submit a written application in which they state a request for enrollment in an enterprise, organization, institution, indicating their profession, qualification, specialty, position. An application for employment is drawn up in an arbitrary form in a handwritten way.

The application is characterized by the following details: addressee (to whom the application is addressed); author; place of residence of the author; name of the type of document (application); text; the signature of the compiler; Date of preparation. It is not customary to write the preposition “from” (whom) in the application. The application is recommended to be made on A4 paper. This ensures one format of sheets of documents of the personal file into which it is filed. Approximately the same is done with other statements on personnel. An application for employment after its consideration is the basis for issuing an order for employment. .

Any document must be legally competent and contain correct information about all the events that the author covers. It should be extremely brief (but not to the detriment of the information contained in it), as well as competent and understandable to everyone. The document must be drawn up on special forms or standard sheets of paper. In the case of a correction, a special clause is made in the documents “corrected on the page ... to believe”, which is certified by a signature and a seal. When crossing out, you must try to make the corrected text visible.

The text of the document is recommended to be divided into two main parts: the first indicates the basis for the preparation of the document; the second contains conclusions, proposals, decisions, orders or requests. When preparing the text of the document, it is recommended to observe the following rules: Documents containing information on various issues of the enterprise, organization (reports, reports, etc.) are divided into sections or chapters.

Each section should have a heading that reflects its content. It is necessary to replace complex sentences with simple ones, using stable phrases, and also using mostly direct word order. In administrative documents, only verbs in an indefinite form should be used (appoint, send, reward, approve, oblige, etc.).

The style and language of service documents must comply with the following rules:

Comply with the requirements of the official business style and the norms of the modern language;

Use words fixed by the practice of documenting management activities (to your number, properly indicated facts, etc.);

Widely used terms of a legal and accounting nature (statement of claim, claim, debit, credit, etc.);

It is necessary to unify and standardize business speech in frequently repeated documents.

The use of template texts significantly speeds up the preparation of documents and improves their literacy.

All documents must be certified. The main ways of certifying documents are signing, approval and sealing.

Signature is a mandatory attribute of the document. The document is signed by the head of the department or other official in accordance with their competence. The composition of the requisite “signature” includes the name of the position of the person signing the document, a personal signature and its transcript, for example:

The signatures of the commission members are placed in alphabetical order. In the absence of an official whose signature is prepared on the draft document, the document is signed by the official performing his duties, or his deputy.

At the same time, the actual position of the person signing the document, his last name must be indicated (corrections can be made in ink or typewritten, for example: “Acting”, “Deputy”).

It is not allowed to sign documents with the preposition “for” or putting a slash before the title of the position. When preparing a document, its compiler must know in advance who will sign it. Documents requiring special certification of their authenticity shall be stamped. The imprint of the seal is affixed so that it captures part of the words of the title of the position of the person signing the document. Official letters on letterheads of organizations and enterprises are not certified by the seal. Certain types of documents are approved after their signing. .

The approval stamp consists of the word “AGREED”, the name of the position of the person with whom the document is agreed (including the name of the organization), personal signature, its decoding and date. edition, date, index, title, signature, approval mark. The text of the order consists of two parts: ascertaining and directive (administrative). The ascertaining part contains references to directive documents of higher organizations, the directive part begins with the word “I order”.

Each paragraph of the order necessarily begins with the name of a particular performer in the dative case, followed by the designation of the prescribed action (a verb in an indefinite form) and the deadline for execution.

Draft orders are prepared by responsible officials and endorsed on the first copy. The order is signed and dated by the head of the enterprise, who can amend the prepared project. When preparing a draft order, the contractor determines the need for its distribution, circulation, list of structural units. Personnel orders are issued on special forms. In the heading to the text of such an order they write: about hiring; on transfer to another job; about dismissal; on granting leave; about promotion; about violation; on the imposition of a disciplinary or administrative sanction.

In orders for personnel, the ascertaining part may be absent. The administrative part is divided into paragraphs. Each paragraph of the order for personnel begins with a verb meaning an action: ACCEPT, ASSIGN, TRANSFER, ACKNOWLEDGE, RELEASE, FIRE, etc.

These verbs are printed in capital letters. The surname is printed in full in capital letters, and the name and patronymic in lower case, then the position, structural unit, content of the action in relation to the person about whom the order is issued are indicated.

In the paragraph of the order on appointment to the position, they indicate to which position, from what date and with what salary the employee is accepted. In the order for granting leave, the type of leave, the number of days provided, and the start and end dates of the leave are called. In the order for dismissal (dismissal) indicate the reason in accordance with the law, the article of the Labor Code, on the basis of which the dismissal is carried out.

staffing- This is a document that is used to formalize the structure, staffing and staffing of the organization.

According to the Qualification Directory for the positions of managers, specialists and other employees, approved. By resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37, the preparation of the staffing table can be charged with the duties of a labor economist.

Prior to April 2001, the legislation did not establish any requirements for the preparation of the staffing table. With the introduction of the Album of unified forms of primary accounting documentation for accounting for labor and its payment (Decree of the State Statistics Committee of Russia dated 04/06/01 No. 26), the employer has the opportunity to use a ready-made staffing form - the T-3 form. In 2004, a new Album of Unified Forms was published, approved. Decree of the State Statistics Committee of Russia dated 05.01.04 No. 1, in which minor changes were made to the T-3 form. In fact, the signatures of the approval visas at the end of the form have changed. Let's give an example of filling out the staffing table.

It is necessary to pay attention to the fact that in the employment contract of the employee, the name of the position must correspond to that indicated in the staffing table.

If, in accordance with federal laws, the provision of benefits or restrictions is associated with the performance of work in certain positions, specialties or professions, then the names of these positions, specialties or professions and the qualification requirements for them must correspond to the names and requirements specified in the qualification reference books approved in the order established by the Government of the Russian Federation (Article 57 of the Labor Code of the Russian Federation).

At the moment, there are the following directories that can be used when establishing a profession (position) in the staffing table:

ETKS - Unified Tariff and Qualification Directory of Works and Professions of Workers;

Unified qualification directory of positions of managers, specialists and employees;

OKPDTR - All-Russian classifier of professions for workers, positions of employees and wage categories.

There are two ways to make changes to the staffing table. First, you can change the staffing itself.

The new staffing table for the next registration number is approved by the order for the main activity.

Secondly, as a rule, when the changes made to the staffing table are not significant, they can be issued through an order for the main activity.

When there is a change in staffing, it is necessary to correctly assess the changes occurring in connection with this. When new positions are introduced into the current staffing table, old ones are excluded, the name of the position is changed, new departments are created, then often these processes affect already working personnel, and then it is necessary to make changes and adjustments to personnel documents of employees, depending on what changes are introduced. It can be:

1) renaming of the position;

2) translation;

3) department renaming;

4) assignment of additional duties;

5) change in salaries.

In all these cases, the personnel officer needs to perform different procedures for processing personnel documents. Let's consider all these options separately.

The renaming of a position takes place when an employee who is currently working and performing certain duties does not change anything that would entail a change in his work function or the usual work schedule. However, it must be remembered that according to Art. 57 of the Labor Code of the Russian Federation, the name of the position, specialty, profession is an essential condition of the employment contract. Article 73 of the Labor Code of the Russian Federation provides that, for reasons related to a change in organizational or technological working conditions, at the initiative of the employer, it is allowed to change the essential terms of the employment contract determined by the parties.

A prerequisite is that as a result of such changes, the labor function of the employee must remain unchanged. In addition, Part 2 of Art. 73 of the Labor Code of the Russian Federation also establishes a special procedure for such changes - the employee must be warned in writing no later than 2 months before they are introduced.

Thus, in the case of renaming a position, in addition to making changes to the staffing table (by issuing an order for the main activity), it is necessary to obtain the written consent of the employee. If the employee does not agree, one should act in the manner provided for in Art. 73 of the Labor Code of the Russian Federation. After that, appropriate adjustments are made to the T-2 personal card and work book. An example entry is given below.