Explanation of why the purchase identification code was formed incorrectly. All about numbers in procurement

A purchase identification code is a unique set of numbers for each purchase. The customer creates it independently. The Ministry of Finance decided to adopt its own procedure for generating this code. From the article you will learn how the Ministry of Finance proposed to form an IKZ.

On October 19, 2018, a draft Order of the Ministry of Finance was published on the official website of draft regulations. He claims new order formation of a procurement identification code (PIC).

Currently, Order of the Ministry of Economic Development No. 422 dated June 29, 2015 is in force. However, due to the transfer of regulatory powers to the Ministry of Finance contract system it is necessary to update the procedure for forming IKZ. This can only be done by accepting a new order.

IKZ structure according to the new order

The procurement identification code is a 36-digit digital code in which:

• 1-2 categories - the last two digits of the year when a notice of the procedure was published, invitations to participate in tenders were sent or a contract was signed with sole supplier;
• 3-22 digits - identification code of the customer, which forms, approves and maintains the procurement plan and schedule. It corresponds to the customer identification code, which is formed in the manner approved by Order of the Ministry of Finance No. 127n dated December 18, 2013;
• 23-26 digits - the number of the procedure that is included in the procurement plan (unique values ​​from 0001 to 9999 are assigned within the year in which it is planned to post notices about the procedure, invite to participate in tenders or conclude a contract with the only performer);
• 27-29 - number of the procedure that is included in the schedule in accordance with the plan (unique values ​​from 001 to 999 are assigned within its serial number in the procurement plan);
• 30-33 - information about the object code according to the catalog of goods, works, services. It is formed on the basis of OKVED2, with detailing down to a group of goods;
• 30-31 digits - class;
• 32 - subclass;
• 33 - group;
• in 30-33 digits “0” is indicated if:
  • procurement in accordance with clause 7, part 2, art. 83, clause 3, part 2, art. 83.1 and clauses 4, 5, 23, 26, 33, 42 and 44, part 1, art. 93 44-FZ;
  • procedures that are reflected according to several procurement object codes according to KTR;
• 34-36 — code of the type of expenses according to the budget classification. It is determined in accordance with budget legislation.
• in 34-36 bits “0” is indicated if:
  • public procurement by budgetary, autonomous institutions and state unitary enterprises and municipal unitary enterprises;
  • government procurement, in which the costs of financial support are reflected according to several codes of the type of expenses of the budget classification.

IKZ at the planning stage

When the customer forms and approves the procurement plan, when forming its identification code, the value “0” is filled in 27-29 digits.

When the customer creates and approves the schedule, 27-29 digits of the IKZ indicate the serial number of the record of such a purchase, which is formed within the number of the enlarged purchase in accordance with the approved plan.

Change in IPC: limits were communicated to the government institution in December 2017, procurement plans and schedules passed treasury control and were posted. Purchases were carried out by Kaspersky under KVR 244 (in accordance with the procurement plan and schedule). “We learned” about the change in the CVR “today”. Followed by CWR 242. What will be the basis for making changes to the procurement plan and schedule? After all, GRBS also changes the CVR. Should the contract be terminated or is it possible additional agreement?

Answer

IN different types procurement - different numbering rules:

• Purchases under 44-FZ are first published in the EIS, so the number in the EIS and on the ETP is the same. For example, this purchase has the same number on Sberbank-AST and in the EIS.
• In purchases under 223-FZ there are usually 2 numbers - a number in the UIS and a number assigned by the ETP. For example, this purchase on OTS.ru has two numbers: No. 4249235 (with OTS) and No. 31705574458 (with EIS). In Kontur.Purchases you will have a number with the UIS.
• For commercial purchases only, which was assigned by the ETP.

Procurement identification code (number), or IKZ

Contract number on paper

In tenders, quotations, requests for proposals and with a single supplier, contracts are concluded on paper. The customer assigns the contract number in accordance with the internal register of contracts.

Government contract identifier, or IGC

The code is generated by federal, autonomous or regional customers who pay for purchases from the federal budget or enter into contracts with treasury support. The identifier is used to link the contract and settlements thereunder.

The procedure by which IGK is formed for treasury support is established in the order of the Treasury of Russia dated March 20, 2017 No. 9n. IKG is a twenty-digit digital code that the customer assigns after creating an entry in the contract register and which remains for the entire duration of the contract.

The first to 19th digits are similar registration number contract (or categories from the ninth to the 27th entry number in the register of contracts with state secrets). 20th digit - contract registry identifier. If this is a regular register, put “0”; if the information in the contract represents state secrets, put “1”.

Customers also indicate ICG in all additional agreements, payment and settlement documents.

What is important for a supplier to remember?

Purchase winners from July 1, 2017 must indicate this identifier in invoices and other documents issued to the customer. Corresponding amendments appeared in Article 169 of the Tax Code and in the form of an invoice - a line with an identification code was added to the document template.

In the comments to articles you can get answers from other suppliers, and experts will answer

What is included in the procurement identification code?

Answer

Thus, the IKZ structure represents data on the year of procurement (00), customer identification code (000000000000000000000), procurement number in the procurement plan (0000), procurement number in the schedule (000), procurement object code (0000), code expense type (000).

It should be noted that:

• at the stage of formation and approval of the procurement plan, the values ​​“0” are indicated in categories 27–29 of the IKZ (clause 6 of the Procedure for the formation of IKZ);
• at the stage of formation and approval of the procurement schedule, in 27–29 categories of the IKZ, the serial number of the record of such a purchase, formed within the number of the enlarged purchase in accordance with the approved procurement plan, is indicated (clause 7 of the Procedure for the formation of the IKZ).

Attention

After the customer has indicated in the IKZ information about the serial number of the entry on this purchase in the schedule, the IKZ must remain unchanged until the end of the storage period for information and documents about such a purchase established by law Russian Federation about archival matters.

Situation: how to correctly generate a procurement identification code in the procurement plan, schedule, if a large (multi-lot) purchase is planned.

In the case of planning an enlarged (multi-lot) purchase, the customer must indicate “000” in the procurement plan in categories 27–29 IKZ, and in the schedule for each procurement lot the IKZ will be specified in ascending order.

In accordance with paragraphs 6, 7 of the Procedure for the formation of the IKZ, at the stage of formation and approval of the procurement plan, the values ​​“0” are indicated in 27–29 categories of the IKZ, and at the stage of formation and approval of the procurement schedule, in the 27–29 categories of the IKZ, the serial number of the record is indicated such purchase, formed within the enlarged purchase number in accordance with the approved procurement plan.

Example:

In relation to a consolidated (multi-lot) purchase, which is listed in the procurement plan under number 1, it is necessary to indicate “0000” in the 23–26 digits of the IKZ, and “000” in the 27–29 digits of the IKZ.

In the schedule, such a purchase, involving, for example, three lots, should be displayed as follows:

1. in 23–26 digits of the IKZ – “0001”, in 27–29 digits of the IKZ – “001” (where 27–29 digits of the IKZ are the values ​​for the first lot);
2. in 23–26 digits of the IKZ – “0001”, in 27–29 digits of the IKZ – “002” (where 27–29 digits of the IKZ are the values ​​for the second lot);
3. in 23–26 digits of the IKZ – “0001”, in 27–29 digits of the IKZ – “003” (where 27–29 digits of the IKZ are the values ​​for the third lot).

This position is confirmed by the conclusions of the Ministry of Economic Development of Russia, set out in letter dated September 18, 2015 No. D28i-2694.

Situation: how to generate a procurement identification code when preparing a procurement plan in 2016 for 2017 and planning period

Until January 1, 2017, the procurement identification code is formed based on the budget classification code, codes all-Russian classifiers(Part 12 of Article 112 of Law No. 44-FZ).

When forming a procurement plan in 2016 for 2017 and the planning period:

• sections 30–33 of the IKZ (purchase object code) are formed based on the code of the All-Russian Classifier of Products by Type economic activity with detail down to a group of goods (works, services) (i.e. OKPD2: 30–31 categories - class, 32 categories - subclass, 33 categories - group);
• sections 34–36 of the IKZ are formed on the basis of the code of types of expenses of the corresponding BCC.

Thus, in order to generate a procurement object code when forming an IKZ in 2016 (during planning in 2016 for 2017 and the planning period), the customer must find the product, work, service he needs in the OKPD2 classifier and determine the group code, to which this product or work belongs. The four digits of the code of the group to which the purchased product, work, or service belongs, established by the customer, will be the code of the procurement object.

Example:

If the customer plans to purchase printers, then the purchase object code will look like this: 26.20.

Situation: what is the difference between the procurement identification code and the OKPD2 code

Part 2 of Article 23 of Law No. 44-FZ establishes the requirements for the formation of IKZ.

So, specified code is formed using the budget classification code defined in accordance with the budget legislation of the Russian Federation, codes of all-Russian classifiers and a catalog of goods, works, services to meet state and municipal needs. It is also provided that the IKZ may include other information in the manner established by the relevant regulatory legal act of the Ministry of Economic Development of Russia and the Ministry of Finance of Russia.

It should be noted that, according to Part 13 of Article 112 of Law No. 44-FZ, until January 1, 2017, the IKZ is formed on the basis of the budget classification code and codes of all-Russian classifiers.

Thus, IKZ is a code that contains more extensive information about the procurement object and includes, among other things, the OKPD2 code.

The procedure for the formation of IKZ is established by order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422.

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