Order to amend the staffing table

The staffing is necessary to take into account the structure of the company, its size and composition. It fixes the positions, specialties, professions of employees, an indication of their qualifications. When it is required to make a change in the staffing table (SR), an order is issued. The signed order is stored in a separate folder.

Changes can be proposed not only by senior management, but also by department heads. To do this, a memo is drawn up. On the basis of such a note, an order is prepared.

What change will have to be fixed in the SR:

• a new position appeared, a new structural unit was added;
• changed the title of the position, renamed the department;
• the tariff rate, salary changes (the salary of employees changes);
• liquidate departments and vacant positions;
• carry out staff reductions.

Let's consider each of these cases in detail.

New staff positions are being added to the staffing table

If it is necessary to introduce a new specialty, position, structural unit into the document, the employer issues an appropriate order reflecting this change. There is no standardized form for such an order.

The order is issued in accordance with the general rules:

• in the header of the document indicate the name of the enterprise;
• they write below: Order No., put down the corresponding number;
• on the left indicate the settlement, on the right - put the date when the order was issued;
• indicate each change, the reason for which the adjustment is made should be indicated;
• indicate proposals for solving the described issues;
• fix those responsible for the execution of the order;
• if necessary, indicate those who should be familiar with the document (for example, an accountant);
• the signature of the person who made it and its transcript.

When a new unit is introduced into the state, an example of an order to change the staffing table will look like this:

The order indicates the name of the structural unit, the name of the position, the number of rates, the tariff rate or salary. Pay attention to the sample order to change the staffing table: the date the position was introduced does not coincide with the date the order was issued. Such a situation is possible when the functioning of the position is expected from a certain time, after the date of issue of the order.

Job rename

The change in job title must be justified. Not for the sake of beauty, but, for example, to bring the name of the position in line with the workload performed by the employee. This can be formulated as a change in working conditions. If you plan to rename the position of the seller-cashier to the manager of the trading floor, you will need to make changes to the staff act.

If the seat is vacant, the change does not need to be justified. If busy, a number of requirements are met. The employee must be notified of planned changes no later than two months before the change takes effect. For the employee they change, so the director needs to get his consent. Then they act on the basis of a situation of agreement or disagreement.

An order to change the staffing table can be issued as follows:

Salary change

If the employer needs to process a change in salaries, he will have to make a change in the staffing table.

The salary clause is an essential condition of the employment contract. Therefore, new information is entered into the contract in compliance with the procedure established by Article 74 of the Labor Code of the Russian Federation. The legislation obliges employees to notify this in writing two months before the change takes effect.

As a rule, there are no problems if the size increases upwards. In this case, the parties sign.

Downsizing

To carry out such a procedure, you will need:

1. Give employees at least 2 months notice of upcoming layoffs. Do not forget to offer them vacant positions, if possible.
2. If there are vacant units in the staffing table, prepare an order for their exclusion.
3. Prepare an order for the exclusion (reduction) of employed staff units.

The order must justify the need for reduction. This may be due to cost optimization or a difficult financial situation. The order includes all positions subject to reduction. Appoint a person responsible for the process, and fix it in the order.

Retrenchment order sample

There are not so many cases in which it will be necessary to draw up an order to introduce changes to the SR. Their main difference will be in the text of the order. The design of the form itself, the style will be common in all options.