Order to change the staffing table and its examples
It is a personnel document that reflects information about the composition of the state. It is usually compiled at the end of the year for the next calendar year. But sometimes it becomes necessary to make changes to it. Regardless of the reasons, the main thing is to draw up the document correctly and avoid mistakes during its approval.
Reasons for the change
There are a number of reasons on the basis of which you can adjust the staffing table:
- Changing the structure of the enterprise.
- Reorganization.
- Change in activity volumes.
- Carrying out work to improve the activities of the enterprise.
- Changing the legal framework.
- Economic calculations related to the production and labor areas of the organization.
- Staff reduction.
- Optimization of the enterprise.
- Exclusion or introduction of new vacancies and positions.
- Salary change.
- Renaming positions.
Methods and features of making changes
There are two options that allow you to make changes to the organization's staff schedule document:
- Issuance of an order to make changes with a listing of changes in the text of the order. Used for minor adjustments.
- Drawing up a new schedule and its approval. Applies to major changes.
When making changes, it is also worth considering some features:
- Only vacant positions, that is, those that are not occupied by a person, can be removed from the staff list.
- If the removal of a vacancy from the staff list involves dismissal, it is necessary to notify the employee about this two months before the entry into force of the order.
- If the change in staffing is associated with changes in working conditions, then the employees to whom this applies must be notified two months in advance.
- If the change involves changing the name of a position or department, then employees affected by this change should be warned. In addition, an appropriate entry must be made in the labor.
- If the changes relate to wages, then all changes are also duplicated in the employment contract and personal T-2 card.
During the year, you can make an unlimited number of changes to the staffing table. The main thing is to adhere to the law and timely convey information about changes to the workforce.
Who makes the order and how?
The order, on the basis of which all the necessary changes are made to the staffing table, is drawn up in any form. The main details of the document:
- The name of the organization or branch. The full name is indicated.
- Date of preparation.
- Paper number. It is put down according to the system of orders accepted at the enterprise.
- Reasons for change.
- The date the changes take effect.
- Enumeration of changes. It specifies:
- position;
- salary for a specific position;
- the number of state units to remove or add.
- Responsible person's signature.
The preparation of the paper and the subsequent implementation of the order is carried out by:
- Human Resources Department.
- Accounting.
- Planning and Economic Department.
- Department of labor and wages.
It all depends on the size of the enterprise and the functions of each of the departments.
Order samples depending on the type of changes
We offer you samples of typical orders for changes in the schedule of the enterprise's staff.
The emergence of a new position
The date of the introduction of a new position in the state is noted:
Downsizing
The document indicates the persons for whom the reduction is valid, and the date of its entry into force:
Job rename
In this case, the name of the new name is noted:
It is important to notify employees of the changes with the following document:
Change in salary or tariff rate
The order notes how and when the tariff will change:
Liquidation of vacancies
The excluded positions are listed:
Significant Document Changes
As already mentioned, it is desirable to introduce significant changes in the form of drawing up and approving a new document. In this case, the number of the schedule will follow the previously accepted one. The approval of the schedule takes place according to the accepted procedure on the basis of a general order.
Video: Changing staffing in ZUP 3.0
With the help of the video tutorial, you can learn how to make changes to the staffing table in the ZUP 3.0 program:
Changes to the staffing table are carried out on the basis of an appropriate order, drawn up in an arbitrary form and containing information about the reason for the changes.
