Order to change the staffing table. Reasons for its publication and compilation rules

And, accordingly, an order for its approval. It does not depend on the form of its ownership. If necessary, an order to change the staffing table is also added to the total number of mandatory documents. Why is it needed and what is it for? This needs to be sorted out.

Reasons for the change

To begin with, it is worth noting that the main labor law (Labor Code of the Russian Federation) does not require the presence of the staffing table itself as such. But the Committee on Statistics of Russia included this document in the list of mandatory forms required for accounting for labor and pay at any enterprise in the country.

Due to various factors, the staffing table may be adjusted. All changes of this kind must be accompanied by the issuance of an appropriate order. From a fairly large number, there are several general reasons why it is necessary to carry out such events:

1. Changes in existing and salaries, as well as additional payments and various allowances. This occurs mainly after a change in legislation or as a result of improvements in the operation of the enterprise.
2. Changing the name of existing posts or introducing new ones. This often happens during the reorganization of the company.
3. Carrying out the downsizing process.
4. Creation of new structural divisions at the enterprise.

In any of the above cases, an order to change the staffing table must be issued, which clearly explains the reasons for this event.

How to arrange

The order to change the staffing table, in fact, is an intermediate step in the entire procedure. For example, consider a situation related to employees. In this case, the company's specialists conduct a preliminary study to study the work of the enterprise. This is done in order to determine possible ways of its reorganization to improve the activities of the enterprise as a whole or its individual divisions. Research is made out in the form addressed to the head. Based on the results, a decision is made on the implementation of specific activities. Then a list of positions to be reduced is determined. After that, employees receive notifications of the upcoming reduction 2 months in advance. Then an order is issued to change the staffing table, and on the basis of it, an order is already being prepared for the upcoming reduction. Further, a commission is created, which is already carrying out the final stages of the procedure on the basis of the current legislation.

Staffing options

In the course of production activities at the enterprise, various changes may occur, which must be fixed in an order. It's the same with staffing. Any change made must be documented accordingly. Depending on the global nature of the cause, there are two options for changing the staffing table:

Both options are issued by order for the main activity. In the second case, the changes made usually concern one or a group of employees. In this situation, there is no need to develop a new document, therefore, an order is drawn up to change the staffing table. It can be titled in different ways: "About making changes ...", or "About a change ...", or simply "About a partial change ...". Any of the proposed names will be correct. It all depends on the reason for the change.

sample order

It is easy to make any change in the staffing schedule. There are no standard forms and prerequisites. In principle, a sample change in staffing does not exist. A regular order is issued, which must necessarily contain the following points:

An example structure for such an order looks like this:

1. Business name.
2. Date and serial number of the issued order.
3. ORDER.
4. Place of issue of this order.
5. Name of the order (title).
6. The ascertaining part, which begins with the words "In connection with ...". It indicates which actions or events led to the changes being made.
7. The word "ORDER".
8. Administrative part. It usually begins with the words "Make the following changes to the staffing table." The following is a list of the changes to be made and the date they were introduced.
9. The order ends with the signature of the director (manager) of the enterprise.

Changing the name (renaming) of the position

For example, consider the situation associated with changing the name of an employee's position. If it provides for a change in functional duties, and this issue is one of the essential terms of the contract with the employee (Article 57 of the Labor Code of the Russian Federation), then first you need to notify him of the upcoming changes. This is done no later than two months before the change comes into force. In case of refusal, the contract (labor) will be terminated under Article 73 of the Labor Code of the Russian Federation in compliance with all payments and guarantees. If the employee agrees with the proposed conditions, then after that an order is created to change the current staffing table. After that, it is compiled with the employee. The next step will be an order to transfer the employee to a new position. This procedure ends with the entry of an appropriate entry for each employee in the work book. If the duties of the employee remain the same, then prior approval is not required. The change in the position in the staffing table is carried out as follows:

1. An employee of the personnel service draws up a memo addressed to the head of the enterprise.
2. On its basis, an appropriate order is drawn up.
3. Changes are being made to the staffing table itself.
4. An additional agreement is drawn up to the concluded employment contract with the employee, indicating the changes being made.
5. Immediately after this, an entry is made in the employee's work book.
6. From the date specified in the order, the employee is considered transferred to another position.