How to start watching a powerpoint presentation. How to Make a Presentation - Step-by-Step Guide

The display of presentations is configured in accordance with the requirements determined by the developer. In this case, it is often necessary to view individual slides for different times.

The time for displaying a slide on the screen is set by the Power point command Slide show/Change of warehouses:

In a selection field group Change slide set the required value.

You can also determine general rules showing the presentation. To do this, go to the menu Slide show - > Setting up your presentation

In the dialog box that opens, you can configure the display of the presentation. To do this, determine whether the presentation will be controlled by the presenter or automatically, whether there will be speech accompaniment, animation, changing slides manually or by time, whether all slides need to be shown, etc.

Also determine whether control buttons are needed during the demonstration?

Start a slide show from Microsoft PowerPoint

To start a slide show, open the presentation you want to start in slide show view and do one of the following:

• click the button Slide show in the lower left corner of the window.
• run the command Slide show/Start show.
• run the command View/Slide Show.
• press a keyboard key F5.

Start a slide show from a file

In the window My computer or in Conductor Select the presentation file you want to open to show the slides. Right-click on the presentation icon or file name and select the context menu command Show.

Run a Microsoft PowerPoint demo

The presentation file can be saved in a special format in which the presentation will always open in slide show mode. To save a presentation file in this format, run the command File/Save As. In the window Saving a document(Fig. 3.8) go to the folder where the file is saved in the drop-down list File type select Microsoft PowerPoint Demo (*.pps), if necessary in the field File name enter the file name, then click the button Save.

Rice. 3.8.

To start a slide show, in the window My computer or in Conductor Select the demo file and double-click its icon.

Question answer

How can I quickly move to the slide of interest in slide show mode, without flipping through the slides one by one, or to a hidden slide?

In order to be on the desired slide, you need to right-click the mouse in slide show mode, then select the Go to slide drop-down list and select the desired slide number from the list. The list contains all the slides of the presentation, including hidden slides that are not displayed on the screen in normal mode; the numbers of hidden slides in the list are enclosed in brackets. It's also very easy to jump to the slide you want by typing the slide number on the numeric keypad and then pressing Enter.

For some reason, the fonts on the demo computer (laptop) began to look incorrect. Why?

Problems may arise if the computer used to present the presentation does not have the necessary fonts. In order to avoid this problem, it is necessary to implement the required fonts into the presentation for subsequent correct reproduction. This can be done as follows. In the Save Document dialog box, click the Tools button, select Save Options, and in the dialog box of the same name, select the Embedded TrueType Fonts checkbox. Please note that this will increase the presentation file size.

Why won't my PowerPoint presentation run on my demo computer?

PowerPoint may not be installed on your computer. To avoid possible problems the program will allow PowerPoint Viewer. This program allows you to view your presentation even on a computer that does not have PowerPoint installed. The Pack to CD feature allows you to package your presentation (along with PowerPoint Viewer) onto a burnable CD. Now you can be sure that your presentation will be appreciated.

When transferring a presentation to another computer, I encountered problems with video and audio files. Can this be avoided?

When working on someone else's computer, problems may arise with video and audio files. Therefore, it is best to save the presentation in a separate folder, and then save (copy) the audio and video files that will be used in this presentation into this folder. After which these files are inserted into the presentation. When transferred to another computer, this folder is copied entirely.
You can go another way. To do this, you need to change the limit in the Link sound files greater than ___ kb field on the General tab of the Options dialog box. This parameter can be changed up to 50,000 KB, which allows you to embed WAV files up to 50 MB in size into the presentation. (Audio files of other formats are associated with the presentation file regardless of their size.) These steps are similar for video files. Accordingly, the presentation file size increases.

Printing Microsoft PowerPoint Documents

Printing presentations is not the main thing Microsoft's task PowerPoint. However, when preparing for a report, it is convenient to use printed materials. Microsoft PowerPoint allows you to configure different printing modes. It is recommended that you go to Preview mode before printing your presentation.

Preview your presentation

To switch to preview mode, press the button Preview(Fig. 4.1) toolbars Standard or run the command File/Preview.

Rice. 4.1. Enter Preview Mode

In dropdown preview mode Print the following(Fig. 4.2) you can select the mode for viewing and then printing the presentation.

Rice. 4.2.

You can set the following preview and print options in Microsoft PowerPoint
In mode Slides The actual images of the slides are printed on separate pages, which will be displayed on the screen when the presentation is shown (see Fig. 4.2).

In mode Issue Multiple slides are printed on one page. You can select the number of slides to print on one page (from 1 to 9), as well as the orientation of the page of paper on which the output is printed. When selecting a mode Issue (3 slides per page), empty rulers for handwritten notes are displayed (and then printed) next to the slides (Fig. 4.3).

Rice. 4.3. Presentation preview in Delivery mode "(3 slides per page)"

In mode Notes slides and their corresponding notes are displayed on separate pages (Fig. 4.4).

Rice. 4.4. Preview your presentation in Notes view

In mode Structure The presentation structure is printed and displayed in the structure area (Fig. 4.5).

Rice. 4.5. Preview your presentation in Outline view

By pressing the button Options in preview mode, you can select features for viewing and printing the presentation (Fig. 4.6).

Rice. 4.6.

In all preview modes (except Slides), you can change the orientation of the paper page when printing (Fig. 4.7).

Rice. 4.7. Preview your presentation in Delivery mode (landscape page orientation)

To exit preview mode, press the button Close or keyboard key Esc.

Print your presentation

Regardless of the presentation display mode, when you press the button Seal toolbars Standard The presentation prints in the mode that was configured when you previewed it.

To set up printing of a presentation, go to the preview mode and, after setting the desired display mode, press the button Seal.

If you want to print the presentation as it appears in the preview, the dialog box Seal just press a button OK.

Once your presentation is complete, you need to know how to present it to your audience. PowerPoint offers a variety of tools and features that can help you make your presentation smooth, memorable, and professional.

In this tutorial you will learn how to play a slideshow and navigate through the slides. Moreover, you will learn about various options, such as using a highlighter on your slides or playing your presentation in an endless loop.

To show your slides, you need to know how to run a presentation. PowerPoint allows you to start your presentation from the first slide or from any other slide. Once the slideshow has started, you need to know how to navigate between the slides.

To start a slideshow:

1. Go to the Slide Show tab.
2. Click the From Beginning command in the Start Slide Show group to start the show from the first slide.

You can also start the show from any slide, to do this, go to this slide and click on the From current slide command in the Start slide show group. This option is useful if you want to show or watch specific slides.

Another option for starting a slide show is to use the Slide Show button in the lower right corner of the window.

To navigate through the slides:

1. Hover your mouse over the screen at the bottom left. A menu will appear.
2. Click the right arrow to go to the next slide, or the left arrow to go to the previous slide.

You can also use the arrow keys on your keyboard to move through the slides.

To stop the slide show:

To end the slide show, hover your mouse over the menu icon and click End Slide Show. You can also press the "Esc" key.

Presentation tools and features

PowerPoint provides convenient tools and features that you can use while presenting your slides. Features include changing the mouse pointer to a pen or highlighter to highlight slide elements and draw attention to them. Moreover, you can navigate through slides or access objects on your computer.

To access the pen or highlighter:

In the same menu, you can change the color of the pen or highlighter. Please note that light colors are best for highlighter.

To erase a pen or selection:

1. Click on the pen options menu on the bottom left of the screen.
2. Select Eraser to remove individual marks, or Remove all ink from slide to remove all marks.

When the slide show ends, you will see an option to Save or Delete all notes.

Go to any slide:

1. Click on the menu icon at the bottom left of the screen.
2. Select Go to Slide and click on the title of the desired slide.

To access the desktop:

You may need access to the Internet or files and programs during the presentation. PowerPoint allows you to do these steps without ending your presentation.

Menu access options:

You can also access any of the above menu items by right-clicking anywhere on the screen during the slide show.

Keyboard shortcuts:

• Switching between the mouse pointer and the pen is accomplished by pressing “Ctrl + P” (pen) or “Ctrl + M” (mouse).
• Press "E" when using a pen or highlighter to erase all marks.

Slide show options

PowerPoint has various slide show settings and options. For example, you can set up a presentation that will be shown unaccompanied at an exhibition, that is, in a loop.

To set up a demo:

1) Slide show

• Presenter-controlled – the show runs on full screen and is controlled by the presenter
• User Controlled - Display in Window
• Automatic – the display runs on full screen automatically, without control.

2) Display options include:

• Continuous loop that repeats the presentation until the "Esc" key is pressed
• Presentation without animation or sound
• Changing pen and laser pointer colors

3) Slides

Sets which slides to show. "All" is usually selected by default, but you can choose to show specific slides or select a Custom Show you created from your presentation.

4) Changing slides

If you have set a duration for showing slides in a presentation, it can be shown automatically. If you want to personally control the progress of the slides, select the "manual" option.

5) Multiple monitors

Presenters often use a laptop and projector to present slides. If you have more than one monitor, then you can choose the one on which you want to show your slides. If you want to show on both your monitor and projector, check the “show presenter view” option.

Microsoft PowerPoint is a program that allows you to create presentation files that include presentation slides, an outline, speaker notes, and handouts(or delivery) for listeners. For example, you can create presentations of training courses, business plans, business projects or reports. PowerPoint offers powerful tools for consistently designing and presenting presentations. The owners of the fictional Garden Supply company used as an example in the Step by Step series would like to gain more publicity and publicity for their products. Among the measures taken in this direction, they intend to organize courses for gardeners to introduce potential clients with new technologies and products. In this lesson, you will create a presentation promoting courses for gardeners. As you work, you'll use the AutoContent wizard, review presentation slides, edit source text, display your presentation in different views, and learn how to get help if you have questions. As you complete the exercises, you will need the BrowsePres, EditText, and ViewPres training files. Important: Before you begin the exercises, you must install the training files used in this lesson. Launching Microsoft PowerPoint The most common way to launch PowerPoint is to use the Start button on the Windows taskbar. After launching the program, a window opens containing a blank presentation and a task bar on the right side of the screen. A PowerPoint window contains a set of menus, toolbars, and other elements common to all programs. Microsoft Office XP, as well as a number of components unique to PowerPoint. These include view buttons, the Slide and Notes panels, and some taskbars. The area of ​​the PowerPoint window where you can enter text, add pictures, insert objects, and do other presentation-related activities is called presentation window. As in other Windows programs, you can resize the PowerPoint window using the Maximize, Restore, and Minimize buttons. The Close button in the title bar of the PowerPoint window closes the program, and the Close Window button in the menu bar closes the presentation. Tip: PowerPoint menus and toolbars contain only frequently used items, which helps reduce the number of commands and buttons that appear on the screen. If you click on the menu name, a shortened list of commands will appear. To display the entire menu, you need to do one of the following: place the pointer on the menu and wait a few seconds; double click on the menu name; Click on the double arrow at the bottom of the menu. Commands that are not included in the shortcut menu appear on a lighter background. enlarge image Important: By default, the Standard and Formatting toolbars are placed on one line, as a result of which some of the buttons for these toolbars are missing from the screen. To access the remaining buttons, click the Toolbars Options arrow at the end of the toolbar. You can make it easier to find buttons by arranging the toolbars on different lines, as in this course. To do this, in the Tools menu, click on the Customize command. Then, on the Options tab, select the Show Standard and Formatting toolbars on two rows check box and click the Close button. At the bottom of the presentation window there is a row of buttons designed to change the viewing mode. By default, Normal View is used, which performs the basic steps of developing a presentation. Normal mode includes three panels: Outline/Slides, Slide and Notes. The Outline/Slides panel allows you to switch between showing your presentation as an outline or slide thumbnails. The Slide panel displays slides as they will appear on the screen during presentation. The Notes panel is used to enter presenter notes. You can resize any of the panels by dragging its borders. On the right side of the PowerPoint window is a task pane that displays task-specific commands. Using the task pane, you can quickly access the commands you need without having to access menus or toolbars. PowerPoint displays one or another task area depending on the situation. For example, after starting the program, the New Presentation task area appears, containing commands that are used to create a presentation. When you add a new slide, the Slides Layout task pane appears, containing standard slide layouts. If the task pane you want is not on the screen, you can display it by using the Other Task Panels menu. If you don't need the task area, you can remove it from the screen, thereby freeing up space for work. To do this, on the View menu, click on the Task Panel command. The same command is used to display the task pane if it is not on the screen.
enlarge image In this exercise, you will launch PowerPoint, close, and then open the task pane.

1. On the Windows taskbar, click the Start button, point to All Programs, and then click Microsoft PowerPoint. A Microsoft PowerPoint window will open.

Tip: You can also launch PowerPoint from the program's shortcut on your Windows desktop. To create a shortcut, click the Start button, point to All Programs, right-click Microsoft PowerPoint, point to Send To from the context menu, and then click Desktop (create shortcut). ) (Desktop (create shortcut)).

1. In the title bar of the New Presentation task pane, click the Other Task Panels arrow. The Other Task Panels menu opens.

enlarge image

If you are using PowerPoint 2013 or later new version, simply connect your monitors and PowerPoint will automatically set up Presenter View. In this mode, you can view your notes during the show, and viewers will only see the slides. (You will find Notes on the right side of the application window under the slide thumbnail under Next slide).

Start of show

Slide show in Group Start slideshow click the button At first.

If you're working with PowerPoint on one monitor and want to switch to Presenter view, the Slide show in the lower left corner of the Controls panel, click the icon, and then select Show presenter mode.

Using controls in Presenter view

You can use PowerPoint on your smartphone as a remote control remote control to show slides and view speaker notes. additional information(and video) can be found in the articleUsing a laser pointer on a smartphone while presenting a PowerPoint presentation.

Switch between monitors dedicated to presenter view and slide view

To manually select which screen displays your notes in Presenter View and which displays only the slides themselves, in the taskbar at the top of the Presenter View window, click Display options and select a team Switch between Presenter View and Slideshow View.

What Notes Look Like in Presenter View

When your computer is connected to a projector, the slide show displays on your screen in presenter mode and only the slides appear on the projector screen. In this mode, you can view your notes during the show, and viewers will only see the slides.

Notes appear in the area on the right. Text wraps automatically and a vertical scroll bar appears when needed. You can change the text size in the notes area using the following two buttons in the lower left corner of the area:

To resize areas in Presenter View, hover over the vertical line that separates them, and then click and drag.

Disable presenter mode

To turn off presenter mode while a presentation is running, follow these steps:

Slide show tape uncheck Presenter Mode.

Quite often, during a speech or report, presentation of a new program or product, there is a need to visualize some information in front of the public. The most popular program for this is Microsoft PowerPoint 2007 - an environment for creating presentations with various effects. Now almost no event, such as a seminar, conference, or thesis defense, is complete without graphic support created in Power Point. The development of technology has made it possible to reproduce presentations not only on a computer or TV screen, but also on interactive whiteboards and using projectors.

Power Point Review

Making a presentation on a computer is not the only feature in Microsoft Power Point. With this program it is possible:

• impress the audience with an informative presentation;
• create graphic support for the target flow of people;
• scale slides, increasing or decreasing the desired areas;
• quickly switch slides, both automatically and manually;
• create unique graphic support for the report;
• use both your own themes and designs developed by the program manufacturer;
• quickly and easily create desired charts, graphs, etc.;
• add various visual and sound effects.

Video: business presentation

Presentation Components

The presentation consists of slides, the number of which is practically unlimited. They are sequentially collected into one file with the extension “.ppt”, which opens on any computer where Microsoft Power Point is installed.

Slides can be shown from electronic media or printed on paper.

You can place everything you need for a demonstration on the slides:

• text information;
• photographs, pictures, drawings, etc.;
• tables, graphs, diagrams;
• videos, films, clips;
• audio files;
• other graphic objects.

Power Point slides can be customized and modified:

• size;
• marking (location of objects on it);
• template (design and design);
• visual and sound transition effects.

The initial editor window in the program looks like this:

The Menu bar contains all the important program commands, and the toolbar contains basic and frequently used options. This panel can be edited by adding or removing certain elements. By clicking on the “Create Slide” button, an empty template will appear on the screen, on which you will have to work.

The left panel displays all the slides that make up the presentation. They can be in the form of miniature copies of themselves, or they can be displayed in structured text, displaying headings or content of the slide. You can also move and rearrange the slides in this panel. The task pane (located on the right) will display actions that you can use while creating your impression. At the bottom of the screen there is a Notes area where you can enter all the comments on the slide being created, which are visible only while working on the presentation.

All areas on the work screen can be enlarged or reduced by placing the cursor on their end line.

How to make your presentation step by step

Create a presentation for interactive whiteboard possible in several ways:

1. develop a completely new presentation;
2. from a standard or previously made template;
3. from a ready-made file;
4. from auto content wizard.

If we take a closer look, in the new demo you need to do all the markup, design styles, fonts, etc. yourself. Remaking a finished presentation will not ultimately produce a unique product. Selecting a template is similar to the previous method and allows you to use ready-made graphic and design developments from the creators of the program. If you use the Auto Content wizard, the program will ask you questions and, based on the answers, create the desired presentation template.

Start of creation

To start creating a slide show, you need to open the desired program.

This can be done via:

• Start;
• Programs;
• Microsoft Office;
• Microsoft Office PowerPoint 2007.

A working window will appear in the open program, in which you must select one of the previously listed methods for creating a slide show.

Video: Power Point 2007 Presentation

We make according to the template

You can create beautiful presentation using a large number of Power Point templates. They include ready-made slides in terms of design, where you need to enter data. The design of the templates takes into account:

• Background color;
• Slide color schemes;
• Fonts, etc.

You can create a slide show from a template through the menu:

• File;
• Create;
• Create a presentation;
• Templates.

Select the desired template and click “Create”. IN work area The slide of the selected style will appear and you can edit it.

Loading slides

To create a new slide, click on the corresponding button on the toolbar. You can also do this by right-clicking on the slide thumbnail in the window on the left and selecting the same command.

In the presentation outline area, you can copy or delete slides by selecting them and pressing the appropriate keyboard buttons. Or through the menu that opens with the right mouse button when you click on the slide.

Slides can also be swapped:

You can change the layout of the finished slide through:

• Home;
• Layout.

Text is entered in special fields on the slide. When marking a slide, space for text is already allocated automatically, but you can also add it to other places through the “Insert-Title” control panel item. Enter text in the field that appears.

The size of the input field will expand as you add text. You can finish typing by clicking on any free area of ​​the slide.

You can insert a drawing or your own picture using the command:

• Insert;
• Drawing.

Or by clicking on the picture in the slide layout itself:

In the window that opens, select the desired file location and the image itself, and then click the “Insert” button. If you select “Clip”, you will be asked to find an image among the standard pictures of the program.

Any field on a slide can be moved and its size changed.

To do this you should:

• Click once on the desired object:
• then move the cursor over its boundaries - the change option will be available.

It is possible to add sound, video, tables, graphs, charts and autoshapes to a slide. Their buttons are available in the slide work area and in the Insert menu. There are quite a few options for each object, and the accessible design of Microsoft Power Point makes it possible to quickly understand them.

New design

You can change the site design through the menu:

• Design;
• Themes.

It has subsections:

• Colors;
• Fonts;
• Effects.

You can apply the selected theme to the entire show or to an individual slide. The color scheme within a specific theme may also change. To do this, click the corresponding column in the design area. Select the outline and right-click on it, applying it either to the entire presentation or to a selected slide: You can make your own image or fill as the background:

1. Design;
2. Background styles;
3. Background format.

In this window you can select the fill type:

1. Solid;
2. Gradient (smooth transition from one color to another);
3. Pattern or texture.

Formatting text is an important step in creating a slide show. A lot depends on the readability of the test.

To edit you should:

• select the desired piece of text;
• then use the tools on the main taskbar.

By default, each new line in the text is treated as a bulleted list. This is changed via the toolbar. Power Point also contains buttons for setting special effects, text direction, changing line spacing, etc. When you select a graphic image in the work area of ​​a slide, the “Working with Pictures” tab will appear on the toolbar.

There you can change:

• Brightness;
• Contrast;
• Display style;
• Color;
• Size.

Video: Presentation in 10 minutes

Animation

It is advisable to give beautiful visualization to slides filled with information. This is done using Animation Effects in the Slide Design task pane. From big list You can choose any effect for each object on the slide. Then during the demonstration they will appear beautifully on the screen. One effect applies to one slide, but you can click the Apply to All Slides button and it will appear on all slides in the presentation.

Adding transitions

Transition is used when changing from one site to another. New slide may appear immediately or gradually. Fade in makes the presentation more beautiful and interesting.

To set up a transition, you need to select the slide and go to:

• Animation;

• Next, you should select the transition effect you like, the sound for it and the speed of the process. An automatic transition can also be configured (then its time is set) and by mouse click. The transition can be made for each slide separately, or it can be configured for the entire presentation at once.

Completion

At the end of your presentation, you should adjust the settings for the slide show itself to avoid unpleasant moments during the presentation. This is done in the “Slide show” - “Demonstration settings” item:

All basic display parameters are set here:

• Slide management;
• Changing slides;
• Slide numbers.

Also in the “Slide Show” menu you can hide slides that are temporarily not needed for display, but which cannot be deleted.

View finished work you can by clicking on the “From the Beginning” button:

1. Save as…;
2. Select a save location;
3. Write the title of the work;
4. Save.

Microsoft Power Point– an affordable and simple program for creating presentations on a computer. A variety of visual effects and design themes will allow you to quickly create an original and unique presentation for your public speaking or a school assignment.