home Business blogs How to add a stamp to a scanned document. How to stamp a Word document

How to add a stamp to a scanned document. How to stamp a Word document

In some cases, it is necessary to add a stamp (seal) to a page of a PDF document. For example, in the case of invoices coming from counterparties in a PDF file, a standard stamp must be added for accounting purposes. It indicates the date of payment of the invoice and a number of other parameters. Since the invoice is processed in in electronic format, it is obvious that there is no point in putting a stamp on paper, since you need to perform a number of time-consuming but meaningless operations:

Print the invoice on a printer (“I broke the printer, saved the tree” 🙂).
Put a stamp (stamp, facsimile).
Fill in the fields of the stamp by hand.
Scan to send to an accounting employee.

Filling out the stamp can be done entirely electronically in a minimum number of steps.

Let's consider solving the problem using the example of a stamp for affixing to accounting accounts.

That's all. We use modern technologies, or better yet, abandon rudimentary cliches altogether. 🙂

P.S. Official papers sent to counterparties should not be signed in this way. Here is a link to the article.

More and more popular electronic document management. Therefore, a situation may arise when a facsimile copy of the seal may be needed on a contract, invoice or other document.

At the first stage, you need to scan the print, clean it of extraneous graphic noise and save it in a suitable format.

In a Microsoft Word document, this image can be loaded by inserting a picture. A standard file open dialog box will appear on the screen.

By default, the stamp image will be inserted below the main text.

To position the stamp in the desired location, you need to use the “Size and Position” item in the context menu to set the parameters for connecting the image and the text block.

On the “Text Wrapping” tab, select the appropriate mode.

In addition, you can change the size and actual position on the page by moving the image.

It is important that not all graphic file formats allow you to achieve image transparency when superimposed on a finished text document. It is recommended to use *.gif and *.png. In this case, the seal image can be placed in front of the text and, due to the absence of a background, the text block will be visible.

Other formats do not support transparency and will result in text and image overlap.

At one time, in order to pay for my services, I had to send clients a sample invoice with a blue stamp on it. I’m not good at accounting, but all my arguments that this is just a sample, pay and you’ll get a full package of documents with a blue seal, didn’t work.

I had to rack my brains and solve the problem.

In this article, I’ll tell you exactly how you can put a blue round stamp on any Word document.

How to make a round stamp design

The first thing that comes to mind is to create a print layout in the Word editor itself.

Everything is clear, Word is a text editor, and printing is best done in a graphic editor, but for our task, although it’s clumsy, we’ll still be able to do it.

In Word, there is a set of graphic shapes, having experience working with which, it is quite possible to create a round one, blue stamp, without much hassle.

Go to the “Insert” tab;
In the “Tex” block, select the WordArt button (the letter “A” tilted to the right);
Add text that will be located around the seal circle, select the font of interest and text size.
After you activate the text you just created, a new “Format” tab will appear in the ribbon, in which in the “Change Shape” item you need to set the value to “Circle”.

If the inscription is too compressed, you can always enlarge it using markers.
Return to the “Insert” tab, click on the “Shapes” button and select “Circle”.
Draw two circles with a line width of 2 pp and one circle with a line width of 4 pp.
You can select the color and width of the lines in the “AutoShape Format” window, located in a pop-up window activated by right-clicking on the shape.
Select all the created objects, go to the “Format” tab and select the “Align Objects” button. First align to the center, then to the middle.
Add the text of interest in the center of the created seal. In my case, the print created in Word looks like this:
Select all the created objects again and group the shape so that when you drag, nothing falls apart.

We agree, there is nothing complicated. Just 9 points and the seal is ready. Save it in a separate file and, if necessary, simply copy it into the desired document.

And yet, you need to understand that we created a primitive seal, not replete with a large number of objects.

What if live printing is much better thought out?

How to insert a stamp into a document

If a live print is too difficult to draw, I don’t recommend messing with it. Ultimately, if you work hard, of course, any print can be redrawn, even using Word, but most likely there will be differences and most likely they will be significant.

One piece of advice. Scan the circular stamp from the paper and save it as a regular drawing.

All that remains to be done is to simply add the seal as a picture to the Word document. Let's look at an example of how this is done.

Scan and save the round seal as a drawing.
Go to the “Insert” tab and click on the “Drawings” button.
In the window that appears, select a picture with a seal image.
Set the stamp at the location of interest and select the “Behind the text” wrap.

Now I will show with a simple example how you can quickly create a round stamp in Microsoft Word. I won’t show you how to create a rectangular stamp, because it’s even simpler. In the process, the usual previously studied Word tools will be used, but in a slightly different way.

To ensure that fewer questions arise when reading the article, I highly recommend that you first read about the general principles of working with pictures and other non-text objects in Word. The fact is that this will also come in handy when creating stamps.

It is also worth noting that this article is not intended for you to learn how to make “fake” stamps using a common office program. This is just a demonstration of the capabilities. By the way, sometimes you need to put a facsimile signature or seal on a document in 1C, and there is standard functionality for this.

An example of a round seal created in Word

The result of all operations is shown below in the form of a picture. The created “seal” is, of course, very primitive, but the principle is demonstrated. Let me remind you that if you want to do something more complicated, then you need to spend a lot more time, and on your own. You should not hope that the Internet has exactly what you need - I have already spoken about the consequences of such an attitude towards work.

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Any round stamp has a border, text in a circle, text or a picture in the center. Here possible options, one of which is shown in the picture. This is easy to do, but it is worth considering one feature.

The main difficulties when creating a round seal in Word

The main “difficulty” with this is that you don’t know how to make the text in a circle. It was because of this that we went online to solve such a primitive problem. Did you guess right? Most likely this is the case.

This only speaks of poor knowledge of Word, nothing else. Let's see how to make the text in a circle and everything else.

There was an important part of the article, but without JavaScript it is not visible!

Making a round stamp in Word yourself

I won’t explain how to make a bezel and a picture in the center. This is an autoshape and a regular picture from an external file - everything is simple here. But curved text is made using the properties of the Caption object. First, add an inscription to the sheet and write text inside. It is better to write the entire text at once, at least the one that forms one circle inside the “seal”. This is all because it is more convenient to adjust the curvature of the text this way.

Next, select the Inscription and in the Ribbon menu open the Format tab that appears, look for “Text effects” there, and in them - “convert / circle”. That, in fact, is the whole trick with the text curved in a circle. There, if desired, you can select any type of text distortion.

If the "circle" distortion option is selected, then you must then select the size of the inscription and font so that the curvature of the text coincides with the curvature of the rim of the "seal", otherwise the text will not run exactly along the rim, but will go to the side. All other operations are clear and without comment.

Let's sum it up

This is how you can create a round seal in Word. It is worth noting that when printing on a black and white printer, all colors are converted to grayscale. Also, instead of a laser printer for stamps, it is better to use an inkjet printer (remember why?) or print to a file and take it to a place where there is a color printer.

I also remind you once again that this is just a demonstration of the program’s capabilities. It is also worth noting that there are special programs for creating round pictures (not necessarily stamps/seals, but the principle is similar) - they are much more convenient to use (for example, there is a program for printing on CD/DVD discs). Again, in the 1C program there is the application of stamps on documents.

You will need

Adobe Photoshop program (but in the example we will replace it with an online editor, in case the program is not at hand), camera/phone, pen, piece of paper (preferably white without lines).

Instructions

Make a signature on a white sheet of paper (it is advisable to use darker ink and a thicker pen). Take a photo of the piece of paper and transfer the photo to your computer.

To ensure transparency, you need to add a bottom empty layer in the online editor: click on the “New Layer” button in the “Layers” window. On the layer with the photo, double-click on the lock (so that a check mark appears), now you can place the photo layer above the empty layer.

Using the Selection tool, remove all unnecessary things around the signature: select and press the Del button.

With the Quick Selection tool selected, click on the remaining empty space around the signature and press Del.

Use the same method to remove all white areas in closed signature elements. Then deselect using the Ctrl+D key combination.

If the signature remains light and difficult to read, then you need to lower the brightness (Correction-Brightness/Contrast).

Many users successfully communicate on various topics on various forums, the number of which is even impossible to count on the Internet. All of them have different directions - for young mothers, for car enthusiasts, for radio amateurs, citywide, political, informational, legal, medical. There are also narrowly focused ones - organic synthesis, dentistry, properties of metals, etc. In a word, for every taste and every need.

Moreover, each user can take part in the discussion on any of them. Registration for most is standard and does not cause any difficulties. But each of us wants to stand out among other forum participants either using an avatar or making a signature. This procedure is not complicated, but it allows you to show your imagination, which will undoubtedly allow other users to easily identify you among the rest.

While on the forum, among the information and individual fields about name, password, age, etc., there is a “Signature” field. In this field you can place a well-known aphorism, a saying, or a self-invented phrase. It will be displayed under each comment you leave when discussing any topic on the forum.

But the signature is more original than a regular text message. To do this, you need to pay attention to the left side of the “Signature” field. There is information about BBCode, HTML and emoticons, as well as information about their status - either “Enabled” or “Disabled”.

To place it in the signature on your blog or personal page on the Internet, you need to copy the blog referral link () from the line in the browser and paste it as text into the signature. But it will still be reflected on the screen, which is not at all aesthetically pleasing and unoriginal for a signature on a forum. It is best if the address is “disguised”. Then only the keyword will be reflected in the signature, and when clicked on, other users will be redirected to your blog or website on the Internet.

To create a signature with an Internet link, you can use the signature editor. It automatically places the link in the tags. But some sites do not have this editor, so you can use BBCode. To do this, you need to place the link in the tags - . This is how it should be placed in the “Signature” field on the forum. Then save the changed data and that's it. Now after your comments something like “My blog” or “Visit my website” will appear.

Creating a signature on a forum allows the user to reflect certain information in it. So that you can issue signature, you need to perform certain actions.

You will need

Computer, Internet, forum profile.

Instructions

First of all, you need to log in using the name and password that you specified during registration. Once you are on the forum under your login, you can start registering. Let us immediately note that the user can reflect in his signature such information as graphic elements, as well as links. To complete the signature, you need to follow these steps.

While on any page of the forum, find at the top of it a link like “My Account”, “My Profile”, “User Profile”, or “ Personal Area" You need to click on this link. Once you use the link, you will be taken to your profile page. All information about you that you provided during registration (mail address, username, avatar, etc.) will be displayed here. You need to select “Profile Settings”.

By clicking on the “Profile Settings” menu, you will find yourself on a page that allows you to set a new password for account, change your avatar, as well as contacts. In addition to all other possibilities, on this page you can also create a signature; to do this, use the appropriate section. You can see the rules for signing on the forum itself. After making all the adjustments, do not forget to save the changes, otherwise they will not take effect.

Video on the topic

Sources:

how to create a signature for a forum in 2018

“It’s not valid without a signature,” “it’s not valid without a seal.” How often do we hear these phrases or read them on document forms? And the official stamps, “for papers” and “personnel department” stamps are placed, with the names and surnames of doctors in different places of the document and in random order. A seal gives a document legal force.

Instructions

However, there are still no exact rules for affixing seals. There is no indication that all documents are in mandatory must have a seal imprint. Everything we do is stamped in the place marked with the letters “M.P.” But there are generally accepted rules that relate to this issue.

So, the seal is placed at the end of the document, which is signed by an official, for example, or the head of a department. In this case, it is desirable that the seal touches the signature. Thus, the seal, as it were, certifies the signature and confirms that the person who signed the document is in fact an official of this organization, as well as his right to sign documents of this kind.
According to unofficial data, notaries were the first to introduce such a system.
In addition, they sometimes require that the seal imprint partially covers the job title official, but do not touch his signature.
At the same time, some people put a seal so that it does not overlap the signature, citing this as facilitating the examination (handwriting and printing). Currently this rule valid only for banking sector.

What documents must be stamped? Employment contracts, labor, internal acts of the organization, travel certificates, certificates and characteristics, service certificates, representations and petitions from the place of work, copies of documents, letters and certificates, powers of attorney, staffing tables, letters of guarantee, petitions, contracts, appeals from officials.

What types of seals are there?
1. Official seal. They have the right to put it only government bodies or bodies that are vested with certain government powers. An example is notary offices. The stamp is round.
2. Seals equivalent to official stamps. These seals can be placed, for example, by commercial companies. The logo of the organization is usually depicted in the center of the seal. Around is the certificate number state registration, INN. The stamp is round.
3. Stamp. Usually contains inscriptions. For example, “Allowed”, “Issued”, “Paid”, “Refused”, “Copy”, etc. Rectangular shape.
4. Dater. Appearance not regulated. Each organization decides for itself what it should look like and where it should stand. Represents an automatic date stamper.
5. Simple seals of structural units. The full name is indicated in the center of the simple seal structural unit, fixed in the Charter. For example, “Human Resources Department”.
6. Facsimile. It is a copy of the official's signature. Civil Code prohibits the use of facsimiles on accounting and personnel documents.