New employee in 1s. Hiring an employee for an internal part-time job

It should be noted that in 1C Accounting 8.3 there are two ways to maintain personnel records: complete and simplified. The simplified version does not allow you to create personnel documents, orders are printed directly from the employee card.

To enable the possibility of maintaining full personnel records, we will execute special setting programs 1C 8.3: section Payroll and Human Resources - Payroll Setup:

Personnel accounting - the Full checkbox:

The necessary settings have been made, we will consider the procedure for hiring an employee in the 1C Accounting 8.3 program for the main position and part-time.

Hiring an employee for the main job

In order to hire an employee in 1C Accounting 8.3, go to the section: Salary and Personnel - Hiring:

We press the button Create:

We fill in the basic data in the document:

• In field Subdivision – department of the organization where the employee will work:

• In field Position- the position of the hired employee. If it is not in the drop-down list of positions, then click the button More - Create start a new one:

Adding a new post:

• In field Employee – an employee of an organization hired according to an employment contract. By button Create enter in the directory of a new employee:

We fill in the necessary data: full name, date of birth, SNILS and TIN:

Fill in the remaining fields:

• Date of receipt;
• Type of employment- the main place of work.

By button Add specify the type of accrual and amount wages, as well as the conditions for the payment of the advance. There are two of them in the 1C Accounting 8.3 program: a fixed amount and a percentage of the tariff:

We post the document and proceed to print the document Admission order in the form T-1 in 1C 8.3:

The printed form can be edited and entered manually. For example, probation and the number of the employment contract:

How to arrange in 1C 8.2 (8.3) the reception of a “new” old employee, when the same employee first leaves and then is hired again in the same year, see our video lesson:

Hiring an employee for an internal part-time job

We will issue in the program 1C Accounting 8.3 the admission of an internal part-time employee. Note that one individual can conclude several employment contracts with the organization at once. In that case, for correct filling personalized reporting and personal income tax certificates individual do not duplicate, but for each labor contract in 1C Accounting 8.3 we start a new employee. Since the individual is already working in the organization, the 1C 8.3 program reports that a person with a similar name has been found. We press the button Yes, that's who I need and personal data will be filled in automatically:

Choose the type of employment – Internal Compatibility:

By analogy, we reflect the type of accrual, the amount of wages and draw up a document:

Consider the main personnel reports in 1C 8.3 Accounting, with which you can view and print information about employees, section Payroll and Human Resources - Human Resources Reports:

• Personal data of employees;
• Staff members;
• Personal cards (T-2):

In more detail, the features of personnel records, payroll, taxes and contributions in 1C 8.3 are discussed in the module. For more information about the course, see the following video:

We also recommend that you watch our seminar on accounting for foreign employees. Legislation on foreign labor force changed drastically in 2015. The changes affected all groups of foreign citizens, but the main category of changes concerns visa-free foreigners. See below for details.

In order for wages to be calculated correctly, it is necessary to correctly draw up documents for hiring employees. Small organizations can keep personnel records directly in the program 1C: Enterprise Accounting 8 edition 3.0. In this article, we will look at how to enter information about a new employee into the program and hire him.

To work with personnel records, you need to make a number of settings (or check how they are currently done in your program). Go to the "Administration" section, find the link "Accounting settings".

Then we go to "Salary Settings", where it should be indicated that payroll and personnel records are maintained in this program.

Personnel records are complete. With these settings, the necessary items will appear on the "Salary and Personnel" tab.

Click the "Create" button

We indicate the name of the organization and fill in the basic personal data of the employee: full name, date of birth, gender. Be sure to fill in the TIN and SNILS fields, since this information is very important for reporting.

Or on the button "Issue a document" - "Employment"

In the window that opens, fill out the document "Employment". Specify the Organization, department and position for which the employee is accepted. The "Employee" field will be filled in automatically from the "Employees" directory. We fill in the date, type of employment, planned charges and the method of calculating the advance.

We carry out the document and print the order by clicking on the appropriate button on the top panel.

Now let's define how wages are reflected in accounting. Open the "Payments and Cost Accounting" tab

And fill in the line "Method of reflection" of wages in accounting

In the event that the employee is entitled to receive personal income tax deductions, we fill out an application for deductions.

We carry out the document, we close. We can see this deduction statement in the “Salary and Personnel” section, the “Personal Income Tax” group - “Deduction Applications”

Also, when hiring, it is advisable to print out consent to the processing of personal data. To do this, click on the "Print" button and select "Consent to the processing of personal data"

Filling out the opened document

We run and print. If you have any questions about the topic of the article, you can ask them in the comments.

To register the fact of employment under an employment contract and issue an order for admission to the program, you must:

1. Register a new employee in the directory Employees.
2. Enter document.

1. Registration of a new employee and execution of an employment contract

In the directory Employees created new element, for which the data of the employment contract are indicated and entered as the type of contract (place of work: organization, division of the organization and position; work schedule; number of rates, main type of payment assigned when hiring and personal allowances, etc. details).

When registering an employee, you can either create a new individual at the same time, or select the individual corresponding to the employee from the directory Individuals. The second option is used if an employee is registered who previously worked at the enterprise under another contract or his personal data has already been previously entered into the directory Individuals.

From the directory element form Employees of organizations you can create and print a standard labor contract of an organization with an employee.

2. Making an order for employment

Registration of the fact of employment and execution of an order for employment is carried out using a document Hiring for an organization.

Document Hiring for an organization can be created and filled in automatically based on the data of the directory element Employees of organizations.

A document can be entered for one or several employees at once.

In the header of the document Hiring for an organization are indicated:

• room and document date, date of the document (value of the attribute from) must correspond to the date of the order for employment;
• in props Organization organization (or separate subdivision), employment in which is registered (selection from the directory Organizations);
• in props Responsible- directory face Users The responsible for entering the document.

In the tabular section on the tab Employees document, a list of employees to be hired is entered and the conditions for their admission are indicated. In a collumn Employee an employee is selected from the directory Employees being hired. At the same time, the details of the tabular part are automatically filled in based on the data of the employment contract entered in the directory Employees:

• in props Subdivision indicated structural subdivision in which the employee is being hired (from the directory Divisions of organizations);
• in props Position- position held (from the directory Positions of organizations);
• in props Bid- the number of bets taken;
• in props date of receipt- employment date;
• if the employee is hired for a period, then in the details By indicates the end of the period of work;
• in props Probation the number of months of the probationary period is indicated (if the probationary period is not provided for by the employment contract, the field is not filled in);
• in props Schedule- working time schedule (selection from the directory Work schedules).
• in props Admission conditions you can enter an arbitrary string characterizing the reception conditions for reflection in the printed form T-1;

Bookmark accruals it is indicated which planned accruals must be made monthly in favor of employees in accordance with the terms of the concluded employment contract. The list of accruals is filled in automatically based on the following data:

• the type of the employee's basic accrual and the list of personal allowances specified in the data of the employment contract in the directory Employees of organizations;
• list of allowances provided for a staff unit staffing of organizations;

If necessary, the list of planned charges can be supplemented. It should be borne in mind that the employee may be assigned only one the main planned accrual, i.e. accrual according to which the accounting of working time is kept (type of accounting of time Accrual for work within the norm of time).

By button Seal can form printed form job order T-1 or T-1a.

Example

Since 02/01/2012, Yury Aleksandrovich Samoilov has been hired as a sales manager in the supply department at Stroykomplekt CJSC. A time-based form of remuneration is established for him (based on the monthly salary in proportion to the hours worked). The salary is 1894750 bel. rubles per month. The trial period is 2 months. Work schedule is a five-day work week with an 8-hour working day.

1. In the directory Employees of organizations registered new employee. The employee's details are not yet included in the directory Individuals, therefore, simultaneously with the registration of the employee, a new individual is created (corresponds to the position of the switch Create a new employee and enter his personal data in the directory of individuals in the form of a new directory element Employees of organizations) (Fig. 1).

On the tab, enter the data of the employment contract concluded with the employee (Fig. 2).

2. The fact of employment is recorded using a document Hiring for an organization, which is entered based on the reference element Employees(fig.3)

Correct maintenance of personnel data in the 1C: ZUP program is very important. Otherwise, you will encounter common mistakes in documents and reports, for example with . Many reports from this program are submitted to regulatory authorities and errors are inappropriate here.

In this step by step instructions we will consider in detail the process of hiring an employee in 1C 8.3 ZUP edition 3.1.

AT this example we use the demo version of the program and perform all actions under account Head of Human Resources Department. Depending on the rights available to the user, this functionality may have a different location or may not be available at all.

Let's go to the start page and click on the "New Employee" hyperlink.

In the directory card that opens, select an organization.

Remember that the program has an algorithm for splitting this field into separate details: last name, first name and patronymic. It separates them from each other by spaces. In the case of a double surname, it must be indicated through a dash without spaces.

There are three hyperlinks to the right of the full name field:

Personal data, information about education, family, labor activity, insurance are filled in according to the corresponding hyperlinks at the top of the form. If necessary, you can also attach a file to the employee's card, for example, with his photo or scanned copies of documents.

When you have entered all the necessary data, click "Save and close."

Directory "Individuals"

After creating an employee in the 1C 8.3 ZUP program, a new individual was automatically created. This guide is located in the "Personnel" section.

An individual and an employee are two different things. An individual may not be an employee.

For one element of the directory of individuals, there may be several employees. This is done because a person can work in a company not only at his main place of work. He may have several contracts, for example, the main, part-time and GPC.

This mechanism is implemented so that, in accordance with the legislation, personal income tax is considered common for all places of work for one individual. The rest of the calculations are carried out separately.

For example, an employee works in our organization and this is his main place of work. Also periodically translated to him cash under the GPC agreement. Personal income tax should be charged total (summed up under both agreements). Charges will be made separately. The program will have one individual and two employees.

In this regard, it is very important to control the absence of duplicates in the directory of individuals. Otherwise, undesirable consequences are possible with incorrect calculations and with tax authorities. In addition, tax deductions are tied specifically to an individual.

To avoid these situations when filling in the data (for example, TIN) in the employee card, if the program finds an individual with the same data, it will display a corresponding message.

If duplicates of individuals appear, contact the program administrator to merge cards with personal data using special processing.

Document "Recruitment"

We have added a new employee to the program. Now let's move on to hiring an employee. You can do this in 1C ZUP 8.3 on the home page, in the employee's card, or through the "Personnel" menu.

In our example, we will accept an employee from the home page, since those persons who are not hired are clearly displayed there, which is quite convenient.

To do this, select the created employee in the corresponding table and right-click. In the context menu, select the "Apply for a job" item.

In the opened document, some fields were filled in automatically. If necessary, correct them, as well as indicate the department and position.

If you fill out, then wages will be substituted from it. Let's go to the appropriate tab. That's right, the accrual was filled from the position of the staffing table. These data can be corrected.

If you don't lead staffing, the "Payment" tab must be filled in manually.

It should be noted that in 1C Accounting 8.3 there are two ways to maintain personnel records: full and simplified. The simplified version does not make it possible to create personnel documents, orders are printed directly from the employee's card.

To enable the possibility of maintaining full personnel records, we will perform a special setting of the 1C 8.3 program: section Payroll and Human Resources - Payroll Setup:

Personnel accounting - the Full checkbox:

The necessary settings have been made, we will consider the procedure for hiring an employee in the 1C Accounting 8.3 program for the main position and part-time.

Hiring an employee for the main job

In order to hire an employee in 1C Accounting 8.3, go to the section: Salary and Personnel - Hiring:

We press the button Create:

We fill in the basic data in the document:

• In field Subdivision – department of the organization where the employee will work:

• In field Position- the position of the hired employee. If it is not in the drop-down list of positions, then click the button More - Create start a new one:

Adding a new post:

• In field Employee – an employee of an organization hired according to an employment contract. By button Create enter in the directory of a new employee:

We fill in the necessary data: full name, date of birth, SNILS and TIN:

Fill in the remaining fields:

• Date of receipt;
• Type of employment- the main place of work.

By button Add we indicate the type of accrual and the amount of wages, as well as the conditions for the payment of the advance. There are two of them in the 1C Accounting 8.3 program: a fixed amount and a percentage of the tariff:

We post the document and proceed to print the document Admission order in the form T-1 in 1C 8.3:

The printed form can be edited and entered manually. For example, the probationary period and the number of the employment contract:

How to arrange in 1C 8.2 (8.3) the reception of a “new” old employee, when the same employee first leaves and then is hired again in the same year, see our video lesson:

Hiring an employee for an internal part-time job

We will issue in the program 1C Accounting 8.3 the admission of an internal part-time employee. Note that one individual can conclude several employment contracts with the organization at once. In this case, in order to correctly fill out personalized reporting and personal income tax certificates, we do not duplicate an individual, and for each employment contract in 1C Accounting 8.3 we get a new employee. Since the individual is already working in the organization, the 1C 8.3 program reports that a person with a similar name has been found. We press the button Yes, that's who I need and personal data will be filled in automatically:

Choose the type of employment – Internal Compatibility:

By analogy, we reflect the type of accrual, the amount of wages and draw up a document:

Consider the main personnel reports in 1C 8.3 Accounting, with which you can view and print information about employees, section Payroll and Human Resources - Human Resources Reports:

• Personal data of employees;
• Staff members;
• Personal cards (T-2):

In more detail, the features of personnel records, payroll, taxes and contributions in 1C 8.3 are discussed in the module. For more information about the course, see the following video:

We also recommend that you watch our seminar on accounting for foreign employees. The legislation on foreign labor force changed dramatically in 2015. The changes affected all groups of foreign citizens, but the main category of changes concerns visa-free foreigners. See below for details.