Regulations for the interaction of the contract service with structural divisions. The procedure for interaction of the contract service with other divisions The procedure for interaction of the structural divisions of the procurement company
1. The purchase is carried out on the basis of the needs of the State Budgetary Institution "---". The need is substantiated by the responsible person in the direction (hereinafter referred to as the responsible) (Appendix No. 2.1.) in the Memo drawn up in accordance with Appendix No. 2.2. on the basis of applications previously submitted to the planning and economic department for the supply of goods, works, services.
2. The procedure for concluding a contract for the supply of goods / performance of work (rendering of services) begins only after the receipt by the Contract Service of the Memo of the established form.
3. A memo is provided by persons responsible for the purchase of goods, works and services for the needs of the State Budgetary Institution "---" to the contract service in the form, in accordance with these instructions, after agreement with the chief physician.
The service note must contain:
Name of supplied goods, works, services;
The period in which the delivery of goods, works, services must be carried out;
Initial (maximum) contract price. The price must strictly correspond to the price of the minimum commercial offer, or in the case of the supply of medical equipment, it must not be higher than the average;
The initial maximum amount (if necessary) should be divided into sources of funding: funds from the territorial compulsory medical insurance fund (CMI), funds from the institution received from the provision of paid services(PD), modernization, funds allocated as part of the implementation of social support measures for certain categories of citizens (BM);
Group and code OKPD, works, services. Be sure to choose the final OKPD code;
OKVED code;
date and position responsible person who filed a memo;
With a service note, you must provide:
Specification on paper and electronic media (upon delivery) (Appendix No. 2.3.).
Terms of reference on paper and electronic media (when performing work, providing services) (Appendix No. 2.4.);
Commercial offers (Appendix No. 2.5.);
Calculation of the price on paper and electronic media (Appendix No. 2.6.).
The specification must contain:
The name of the supplied goods and the OKPD code opposite each item, if there are several OKPD codes;
Characteristics of the goods (all sizes must be presented in ranges and deciphered, it is forbidden to indicate manufacturer, color, if it is necessary to supply goods of a certain color, provide justification);
Units;
Delivery time (number of days, at the request of the customer or without it);
The contract price includes (cost of goods + delivery + assembly + installation, installation, dismantling, commissioning, etc.);
Availability and name of the license required for the supply of goods (if necessary);
The terms of reference must contain:
Name of the service provided, work performed;
List of rendered services, performed works;
If it is necessary to replace spare parts, all necessary spare parts are indicated in the terms of reference, with characteristics and in the required quantity;
The term for the provision of services, performance of work (number of days, at the request of the customer or without it);
The contract price includes: (cost of services + spare parts + replacement of spare parts + transportation costs, etc.);
Availability and name of the license required for the provision of works, services (if necessary);
The commercial offer must contain:
Details of the organization;
Outgoing number and date (in the absence of an outgoing number, register a commercial offer with the incoming number and date at the secretary of the head physician);
The goods, works and services presented in the commercial offer must comply with the specification, terms of reference;
Quantity necessary goods, works and services;
Price per unit of goods, scope of services, work for each item, indicating all necessary services;
The total price for the required quantity of goods, scope of services, works;
Signature (seal if possible);
The required number of commercial offers is at least 2 pieces.
When supplying medical equipment related to Decree of the Government of the Russian Federation dated 03.11.2011 No. 881 “On the procedure for the formation of initial maximum prices for certain types honey. equipment” you must select at least 5 manufacturers. And provide requests and answers to manufacturers with a memo.
The conditions set out in commercial offers(terms of delivery, provision of services, performance of work, payment, etc.) should be similar to the terms of the service note, terms of reference or specification.
Price calculation:
The calculation of the price according to the prices must correspond to the commercial offer.
The calculation of the price for registration must correspond to the serial number of the specification.
4. Responsible organizes, together with the employee contract service, if necessary, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, determine best technology and other solutions to meet state and municipal needs;
5. Responsible determines and justifies the initial (maximum) price of the contract, including that concluded with a single supplier (contractor, performer);
6. The responsible person develops and sends to the authorized body applications for the determination of suppliers (contractors) in the prescribed form in accordance with the schedule.
7. As part of the price justification, the responsible person specifies the initial (maximum) contract price and provides the rationale for the initial (maximum) contract price as part of the application.
8. Responsible eliminates the comments submitted by the authorized body on applications for the determination of suppliers (contractors of performers), sends the relevant information in a timely manner.
9. The head of the responsible unit, together with an employee of the contract service, organizes a mandatory public discussion of the procurement of goods, work or services, based on the results of which, if necessary, prepares changes to be included in the procurement plans, plans - schedules, purchase documentation, or provide cancellation of the purchase.
10. For the intended use of goods and materials, services are controlled by the person responsible for the direction.
11. Responsible, at the stage of conclusion of the contract:
11.1. At the request of a contract service employee, no later than one day from the receipt of such a request, checks the specification for compliance with the needs of the GBU "---". Checks the amounts specified in the specification.
11.2. At the request of a contract service employee, no later than one day from the receipt of such a request, gives an answer (regarding specialized / technical information) regarding a question / request for clarification that has arisen among procurement participants.
11.3. At the request of a contract service employee, no later than one day from the receipt of such a request, checks the proposals of the participants for compliance with the needs of the State Budgetary Institution "---".
12. Contract service specialist responsible for the execution of the contract, together with the customer's accounting department:
Make payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
Make the payment of monetary amounts under a bank guarantee in cases provided for federal law;
Carry out an examination of the delivered goods, work performed, services rendered, attract experts, expert organizations;
Produce a refund Money deposited as security for the execution of bids or security for the performance of contracts.
13. Department information technologies and telemedicine provides contract service from the technological side, including providing contract service with EDS Keys, Assists the contract service in working with the UIS
14. In order to verify the results provided by the supplier (contractor, performer) provided for by the contract, in terms of their compliance with the terms of the contract, the Responsible is obliged to conduct an examination on his own.
Appendix No. 2.1.
List of responsible by directions
Appendix No. 2.2.
Agree limits and define the type
Placement of the application __________________
___________________________________
Branch (division) ____________________________
"APPROVE"
Director of ISMAN
"___" _________ 2014
Regulations
contract service interactions
1. General Provisions
1. This Regulation defines the mechanism of interaction of the contract service, which exercises the authority to purchase goods, works, services for the needs of ISMAN.
2. This Regulation has been developed in accordance with the current legislation of the Russian Federation in order to automate the main operations of planning the procurement of goods, works, services, identifying suppliers (contractors, performers); conclusion and execution of contracts, control over compliance with the legislation of the Russian Federation.
2. Terms and definitions
The following concepts, terms and definitions are used in these Regulations:
OSSP - Responsible specialist of the structural unit
IZ - purchase initiator
NMTsK - the initial (maximum) price of the contract;
UIS - unified information system;
IS ISMAN - ISMAN website
KS - Contract Service;
PEO - Planning and Economic Department;
OMTS - department of material and technical supply;
EC - Single Commission
OKVED - All-Russian classifier types of economic activity
OFAS - Office of the Federal Antimonopoly Service for the Moscow Region.
3. Regulations of interaction
No. p \ p | Current events | Term Versions | Responsible for performance tasks | Enforcement units* | outgoing Documentation |
1 | 2 | 3 | 5 | 6 |
|
Stage 1. Formation of a schedule for placing orders for the supply of goods, performance of work, provision of services for the needs of ISMAN (hereinafter referred to as the schedule) |
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Informing the heads of departments about the drafting of the schedule for the next financial year from the funds received under budget programs and topics: a) separation funds (OKHNM); b) programs of the Presidium of the Russian Academy of Sciences; c) subsidies provided from the budgets of the budgetary system of the Russian Federation; | until October 25 of the current year | Head of the CC | The SC provides IS with methodological assistance in determining and justifying the NMCC | Memos addressed to the heads of departments with justification * for the need to purchase STFZ (the need to purchase this particular product (work, service), indicating: Name of the subject of the contract; The term for placing an order; The term of the contract; Justification of the need to involve experts, expert organizations at the stage of acceptance. |
|
Provision of draft plans-schedules from departments for the next financial year in paper form and in in electronic format in the format Excel by e - mail : pion @ ism . ac. en | Within 10 working days from receipt of the service note | Heads of departments | Draft schedules (according to the form of Appendix No. 1) from departments for the next financial year, indicating officials responsible for the execution of contracts. The schedule includes all purchases, including contracts concluded with a single supplier (contractor, performer) in accordance with Art. 93 FZ-44 of 01.01.2001 |
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Drawing up, approval of a consolidated schedule for the next financial year and its publication on the official website on the Internet | Within 10 working days from receipt of the schedules | Head of the CC | KS, PEO | Plan-schedule approved by the director for the next financial year. Placement on the official website within 3 working days, but no later than December 31. |
|
Stage 2. Formation of packages of documents for the purchase of goods, works, services for the needs of ISMAN |
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Provision of documents necessary for registration and publication of purchases (documents are provided on paper and in electronic form. | Until the 20th day of the month preceding the month in which the notice is planned to be published on the official website | Heads of departments** | Procurement initiator, CU | Memos addressed to the Deputy Director in charge of procurement with an attachment following documents in paper form and on electronic media: 1. Memo. 2. Terms of reference agreed by the head of the department and approved by the director of ISMAN. 3. An agreed and approved list of codes for goods, works, services in accordance with OKVED; 4. Draft contract agreed with the legal adviser and the head of the unit; 5. Agreed by the head of the department and approved by the director, the schedule for the supply of goods, the provision of services, the performance of work; 6. An agreed and approved payment schedule, with a breakdown of the estimated amounts and terms of payment by months; 7. Estimated documentation approved by the head of the structural unit and approved by the director of ISMAN; 8. In the case of construction and installation works, it is necessary to provide: Agreed and approved project documentation; An agreed and approved list of types of work that affect the safety of capital construction facilities (according to the Order of the Ministry of Regional Development of the Russian Federation dated 01.01.2001 No. 000).** |
|
Preparation of a package of documents required for registration and publication of purchases in accordance with the schedule | Within 5 working days after receiving a package of documents from departments. | Head of the CC | KS | 1. selection of the method of substantiation of the NMTsK calculation of the substantiation of the (initial) maximum price according to the formula in accordance with the order of the Ministry of Economic Development of Russia dated 01.01.2001. No. 000, procurement documentation, consisting of procurement information, terms of reference, draft contract, notice 2. Criteria for evaluating applications and final proposals (for the competition); 3. other documents (if necessary). |
|
Coordination of the package of documents with departments. | 2 business days after the package of documents required for processing and placing orders. | Head of the CC | CS, PEO, legal adviser | Service note with an agreed package of documents. Issuing an order |
|
Approval of documentation and notice of purchase | 1 business day | Director (acting director) | KS | An application approved by the departments with a package of documents and approved by the director of ISMAN. |
|
Placing a purchase in the EIS | Within 1 business day | Head of the CC | |||
The process of "Change to the schedule" |
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Preparation of information characterizing the rationale for making changes to the schedule in accordance with Part 13 of the StFZ dated 01.01.2001. | Not later than 12 calendar days prior to the date of placement on the OS of the notice of the procurement (in the case of procurement from sole supplier 12 days before the contract date | Responsible specialist of the structural unit | IZ, KS | A memo on the cancellation or postponement of the purchase with justification. Order to amend the schedule |
|
Amendments to the schedule, placement in the EIS | Within 3 days | Head of the CC | KS | Approved schedule by the director of ISMAN |
|
Stage 3. Participation in purchases. Conclusion of contracts and control of their execution |
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Amendments and clarifications to the procurement documentation. | Within 1 working day from the date of receipt of the request | Head of the CC | Procurement initiator, CC, legal adviser | ||
Participation in tenders and preparation of an opinion on the merits of the submitted proposals for a competitive method for determining suppliers (contractors, performers) | Terms according to Federal Law-44 dated 01.01.2001. | Chairman of the unified commission | CC, single commission | Conclusion on the merits of the submitted proposals (formulation of the minutes) |
|
After the winner is determined competitive way definitions of suppliers (contractors, performers) | Terms, according to the Federal Law-44 dated 01.01.2001. (depending on how the provider is defined) | Head of the CC | CS, legal adviser, PEO | Send to the winner the protocol and the draft contract with the inclusion of the winner and the bidder, with annexes (specification, terms of reference, calendar plan, estimate) for signing |
|
After the contract is signed by the winning supplier (contractor, performer), the contract is signed by the customer or an authorized person (depending on the procurement method). | On the day of signing the contract | Head of the CC | KS, OMTS, IZ | Informing the heads of departments about the supplier (contractor, performer) with the issuance of a copy of the concluded contract for execution |
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Submission of information to the OS on the conclusion of the contract | Within 3 working days after signing the contract | Head of the CC | Information on entering the contract into the register of contracts with assignment to it registration number OS with attached scanned contract. |
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Control over the execution of the contract | Throughout the term of the contract | OSSP, head of the CS, head of the OMTS, IZ | KS, OMTS, IZ, commission for acceptance, accounting | Signing the acceptance certificate, consignment note and other accompanying documents. Timely payment |
|
Providing information on the decisions taken by the customer to recover from the supplier (executor, contractor) a penalty (fine, penalty interest) in connection with non-fulfillment or improper fulfillment of obligations stipulated by the contract | Department head | PEO, KS | Memo addressed to the head of the CC with copies of relevant documents Conclusion additional agreement, issuing penalties, fines, termination of the contract (depending on the method of purchase) |
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Making changes to the register of contracts in the EIS | within 3 days | Head of the CC | Authorized person of the director | Information about the change, termination of the contract with the scanned files. |
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Providing information about the termination of the contract by court order. | Within 1 working day after the relevant decision is made | legal adviser | legal adviser | A memo addressed to the head of the Constitutional Court with copies of court decisions. |
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Preparation and placement in the EIS of a report on the execution, amendment, termination of the contract or on the results of a separate stage of its execution, in accordance with the Government Decree of 01.01.2001. No. 000) | Within 1 working day after the execution, modification or termination of the contract. | Head of the CC | Authorized person of the director | Report form (Appendix No. 2) |
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Submission to the CC of a report on the impossibility of using other methods of determining the supplier, substantiating the price of the contract and other essential conditions execution of the contract when purchasing from a single supplier to meet the needs of ISMAN (Article 93, Part 1, Clause | 1 business day | Department head | Submitted report, in electronic form and on paper |
||
Preparation and placement of a notice of conclusion of a contract with a single supplier on the official website on the Internet | head of the CC | KS | |||
Coordination of the contract with a single supplier (contractor, performer) on the basis of Article 93 of the Federal Law-44 of 01.01.2001. | 1 working day from receipt | Subdivision leaders. | KS (legal adviser) | Contract agreed with the head of the CC |
|
Conclusion of a contract with a single supplier (contractor, performer) on the basis of Article 93 of the Federal Law-44 of 01.01.2001. | According to the schedule | department head, IZ, KS (legal adviser) | OMTS, PEO, accounting KS | Signed contract |
|
Providing information about contracts concluded on the basis of Article 93 of the Federal Law-44 dated 01.01.2001. | On the day of the contract | department head, FROM | OMTS, PEO, accounting, | Memos addressed to the head of the CC (with copies of contracts). |
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Submission of information about contracts concluded on the basis of Article 93 of the Federal Law-44 dated 01/01/2001 to the official website on the Internet, over 100 thousand rubles.) | Within 3 working days after signing the contract | Head of the CC | KS | Entering information about the concluded contract in the register of contracts. |
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Submission of information about contracts concluded on the basis of part 1, clause 6, article 93 of the Federal Law-44 dated 01.01.2001 to the control body in the field of procurement in the Moscow region | Within 1 working day after the conclusion of the contract. | Head of the CC | KS | Notification to the control body in the field of procurement |
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Within 7 working days after the execution of the municipal contract. | head of the CC | KS | |||
Submission of information about unscrupulous suppliers (contractors, performers). | Within 3 working days after the identification of an unscrupulous supplier. | Head of the CC | KS | Letter to the OFAS for the Moscow region. |
*If the purchase is found to be unreasonable in the course of monitoring, audit and control in the field of procurement, the control bodies specified in paragraph 3 of part 1 of Art. 99 of Law N 44-FZ, must issue an order to eliminate the identified violation and bring the perpetrators to administrative responsibility (part 6 of article 18 of Law N 44-FZ).
Subdivisions ensure execution within the limits of their official powers;
** - in case of providing an incomplete package of documents for the purchase of goods (works, services), the documents will be returned to the heads of departments for revision.
*** - information on the execution of the contract with an indication of the parameters of execution, including information on payment for the contract (payment for the stage of the contract) - details (type, number, date) of the document confirming the occurrence of a monetary obligation upon delivery of goods (invoice and (or) act of acceptance - transfer, and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice, and (or) invoice), as well as details (type, number, date) of the document, confirming the fact of payment for the contract (payment order, etc.) ( Decree of the Government of the Russian Federation "On the procedure for the preparation and placement in a single information system in the field of procurement of a report on the execution of the state (municipal) contract and (or) on the results of a separate stage of its execution”);
The responsible persons exercising control over the development and execution of contracts are the heads of structural divisions:
In the case of the provision of memos with supporting documents attached in violation of the deadlines specified in paragraphs 15, 18, 20, 22, 26, 28, administrative responsibility in accordance with Art. 19.7.2 of the Code Russian Federation on administrative offenses -FZ (as amended on 01/01/2001) failure to provide information or submission of knowingly false information to the body authorized to exercise control over the procurement of goods, works, services to meet state and municipal needs, - entails the imposition of an administrative fine on officials persons in the amount of 00 (fifteen thousand) rubles; on the legal entities- in the amount of 00 (one hundred thousand) rubles.
Control over the implementation of these Regulations shall be entrusted to the Deputy Director
Deputy director yow
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Appendix
to the order of the Archives Service
Khanty-Mansiysk autonomous region– Ugra
dated 07.03.2019 No. 28-Pr-23
Regulations
interaction of structural divisions
Services for the archives of the Khanty-Mansiysk Autonomous Okrug - Yugra and
contract manager when making purchases
goods, works, services for state needs
I. General provisionsI
This Regulation on the interaction of structural units of the Service for Archives of the Khanty-Mansiysk Autonomous Okrug - Yugra and the contract manager in the procurement of goods, works, services for public needs (hereinafter referred to as the Regulations) establishes the requirements for the interaction of structural units of the Service for Archives of the Khanty-Mansiysk Autonomous Okrug district - Ugra (hereinafter referred to as the Service) and a contract manager in the procurement of goods, works, services for the state needs of the Service (hereinafter referred to as procurement) in accordance with Federal Law No. 44-FZ dated April 5, 2013 "On contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter - Law No. 44-FZ).
The basic concepts used in these Regulations are applied in the same meaning as in Law No. 44-FZ.
This Regulation applies to purchases made by the Service.
Purchases are made in accordance with Civil Code of the Russian Federation, the Budget Code of the Russian Federation, Law No. 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra and these Regulations.
The structural divisions of the Service interact on the basis of the principles of openness, transparency of information in the field of procurement, professionalism, efficiency of procurement, responsibility for the effectiveness of meeting the needs of the Service.
II. Procurement planning and justification
1. Procurement planning is carried out on the basis of the objectives of procurement, determined taking into account the provisions of Article 13 of Law No. 44-FZ, through the formation, approval and maintenance of procurement plans, schedules within the time limits established by Law No. 44-FZ and other regulatory legal acts of the Russian Federation, Khanty-Mansiysk Autonomous Okrug - Ugra and these Regulations.
2. When forming, approving and maintaining the procurement plan, the Contract Manager shall:
formation of a procurement plan, based on the submissions by specialists of the structural divisions of the Service, initiating procurement in the form (annex to this Regulation) of applications;
approval of the formed procurement plan from the head of the Service, or a person replacing him;
publication of the procurement plan in the Unified Information System in the field of procurement (hereinafter - the UIS in the field of procurement) and the Regional Information System in the field of procurement of goods, works, services to meet the state needs of the Khanty-Mansiysk Autonomous Okrug - Yugra (hereinafter - GIS "State Order");
if necessary, on the basis of an application submitted by the structural subdivision of the Service initiating the procurement, makes appropriate changes to the procurement plan.
3. When forming the procurement plan, the specialist, structural subdivision of the Service, initiating the procurement, provides the contract manager with an application in the form (annex to these Regulations) with the procurement justification attached.
4. If it becomes necessary to make changes to the procurement plan, the specialist of the structural unit of the Service initiating the procurement provides the contract manager with an application in the form (annex to these Regulations) with the rationale for making changes.
5. When forming, approving and maintaining the schedule, the Contract Manager shall:
formation of a schedule, based on the application submitted by the specialists of the structural unit of the Service, initiating the purchase, according to the form (annex to these Regulations);
together with specialists of the structural subdivision of the Service initiating the purchase, preparation of a justification for the purchase;
coordination of the schedule with executive bodies state authorities of the Khanty-Mansiysk Autonomous Okrug - Yugra, implementing a unified state policy in the relevant area;
approval of the generated schedule by the head of the Service, or a person replacing him;
publication of the schedule in the EIS in the field of procurement and GIS "Goszakaz";
if necessary, on the basis of an application submitted by the structural subdivision of the Service by those initiating the purchase, makes appropriate changes to the schedule.
6. When forming the schedule, the specialist of the structural unit of the Service, initiating the procurement, provides the contract manager with an application in the form (annex to these Regulations), with the application of the terms of reference and the rationale for the initial (maximum) price of the contract.
7. Applications for the formation (amendment) of the procurement plan and schedule of the application are drawn up in the form (annex to these Regulations) and signed by the head of the structural unit of the Service, initiating the procurement.
8. Purchases not provided for by the Schedule cannot be carried out.
III. Organization of supplier identification
(contractors, performers) in a competitive way
9. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule , within the time limits established by Law No. 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra and these Regulations, the specialist of the structural unit of the Service, initiating the purchase, independently carries out:
coordination of the terms of reference and justification of the initial (maximum) price of the contract with the executive bodies of state power of the Khanty-Mansiysk Autonomous Okrug - Yugra, implementing a unified state policy in the relevant area, in cases established by the regulatory legal acts of the Khanty-Mansiysk Autonomous Okrug - Yugra;
development of a draft contract, in terms of the name of the procurement object, the deadlines for fulfilling the terms of the contract, the requirements for the supplied goods (works and services) and warranty obligations, taking into account the standard terms of the contract, which are placed in the EIS in the field of procurement and in the GIS "Goszakaz";
preparation of an opinion on the compliance or non-compliance of bids received from procurement participants with the provisions of the procurement documentation, as well as evaluation of bids during a tender or request for proposals;
preparation of explanations of the provisions of the procurement documentation and the provisions of the contract, in terms of the object of procurement of its volumes, deadlines for performance and warranty obligations, and submission to the contract manager no later than 16:00 on the day of transfer by the contract manager to the specialist of the structural unit of the Service initiating the purchase;
takes part in the consideration of cases on appealing the results of the procedures for determining suppliers (contractors, performers) in the part related to the procurement object;
providing the contract manager with the information (documents and information) provided for by the procedure for agreeing on the conclusion of a contract with a single supplier (contractor, performer), in order to agree on the possibility of concluding a contract with a single supplier (contractor, performer) with the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in cases established by Law No. 44-FZ, no later than 3 (three) business days from the date of the decision to purchase from a single supplier (contractor, performer).
Information (documents and information) is transferred by a specialist of the structural unit of the Service to the contract manager in writing with the simultaneous provision of an identical copy in electronic form (on email contract manager). Responsibility for compliance with the deadlines for providing such information, as well as for the identity of the information provided in writing and electronic forms carried by a specialist of the structural subdivision of the Service.
10. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule the contract manager performs:
choice of method for determining the supplier (contractor, performer);
clarification as part of the justification for the purchase of the initial (maximum) price of the contract and its justification in notices of procurement, invitations to participate in the selection of suppliers (contractors, performers) by closed methods, procurement documentation;
clarification as part of the justification for the purchase of the initial (maximum) contract price of the price concluded with a single supplier (contractor, performer);
preparation of notices on procurement, procurement documentation (except for the description of the procurement object), draft contracts, amendments to procurement notices, procurement documentation, invitations to participate in the selection of suppliers (contractors, performers) by closed methods;
organization of acceptance of the delivered goods, performed work (its results), rendered services, as well as individual stages of the delivery of goods, performance of work, provision of services provided for by the contract, including the examination of the delivered goods, results of the performed work, rendered services in accordance with the Federal Law, and also individual stages of contract execution, ensuring the creation of an acceptance committee;
interaction with the supplier (contractor, performer) when changing, terminating the contract, as well as when applying liability measures and taking other actions in case of violation by the supplier (contractor, performer) or customer of the terms of the contract;
placement in the UIS in the field of procurement and GIS "Goszakaz" of notices of procurement, procurement documentation, in case of procurement independently;
registration and placement in the EIS in the field of procurement and GIS "Goszakaz" of protocols for determining suppliers (contractors, performers) based on decisions of the Unified Procurement Commission to meet the state needs of the Service, as well as protocols on refusal to conclude a contract in case of procurement independently;
verifying the performance of the contract in terms of the compliance of the bank guarantee with the requirements of the legislation of the Russian Federation, monitoring the term for consideration of the received bank guarantee, filing a refusal to accept the bank guarantee and informing the person who provided the bank guarantee about it, checking the availability of information about the provided bank guarantee in the register of bank guarantees;
placement in the UIS in the field of procurement and GIS "Goszakaz" of clarifications of the provisions of the documentation on the basis of such clarification provided by the specialist of the structural unit of the Service;
acceptance, registration and storage of documents for placing orders, as well as storage of other documents in the field of procurement, provided for by Law No. 44-FZ;
organization of the conclusion of contracts based on the results of the procedures for determining the supplier (contractor, performer), including the preparation and submission of draft contracts (including protocols of disagreements to them);
preparation and entry of information on the conclusion / termination (amendment) of the state contract in the register of contracts in the EIS in the field of procurement and GIS "Goszakaz";
preparation and placement of a report on the execution of a state contract and (or) on the results of a separate stage of its execution in the EIS in the field of procurement and the GIS "Goszakaz";
preparation of an appeal in order to agree on the possibility of concluding a contract with a single supplier (contractor, performer) with the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in cases established by Law No. 44-FZ.
preparation and placement in the EIS in the field of procurement and GIS "Goszakaz" of reports and other information (if necessary) provided for by the legislation of the Russian Federation and the regulatory legal acts of the Khanty-Mansiysk Autonomous Okrug - Yugra;
sending to the federal executive body authorized to exercise control in the field of procurement, the information necessary for inclusion in the register of unscrupulous suppliers, about procurement participants who evaded the conclusion of contracts, as well as about suppliers (contractors, performers) with whom contracts were terminated by decision court or in the event of a unilateral refusal of the customer to execute the contract due to a material breach by them of the terms of the contracts;
application and submission required documents, to carry out the procedure for determining the supplier (contractor, performer), to the authorized body of the Autonomous Okrug in accordance with the Decree of the Government of the Khanty-Mansiysk Autonomous Okrug - Yugra dated December 6, 2013 No. 530-p "On the authorized body, authorized institution to determine suppliers (contractors , performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra";
taking part in the consideration of cases on appealing the results of determining suppliers (contractors, performers) and preparing materials for the performance of claim work;
development of draft contracts in terms of compliance with the legislation in the field of procurement;
exercises other powers in terms of determining suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs.
11. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services for public needs, a specialist in the administrative department in the area of accounting, financial - economic support, provision of functions in the field of procurement, goods, works, services to meet the needs of the Service performs:
verification of the security of bids and execution of contracts in terms of verification of information and documents provided by the procurement participant, in case of security of the bid and execution of contracts by depositing funds, providing copies of payment orders for the receipt of such funds to the contract manager no later than 1 (one) business day following the day of receipt of funds to the account of the Service, as well as monitoring compliance with the terms of the return of funds to the procurement participant in accordance with the terms of the contract;
taking into account budgetary obligations under contracts;
provision to the contract manager in the event of the execution of the contract (including the execution of the next stage of the contract) copies of all documents confirming the fact of payment for the contract ( payment order etc.) with the obligatory attachment of copies of documents confirming the occurrence of a monetary obligation upon delivery of goods (consignment note and (or) act, invoice and (or) invoice), performance of work (act, invoice and (or) invoice) , provision of services (act, invoice and (or) invoice) indicating the volume of goods supplied, work performed and services rendered no later than 1 (one) business day following the day of drawing up documents confirming the fact of payment for the contract, as well as providing the contract the manager of information about debiting funds from the account of the Service on the day they are debited.
IV. Purchasing from a single
supplier (contractor, performer)
12. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule , the specialist of the structural subdivision of the Service independently carries out:
preparation of terms of reference (description of the procurement object). When describing the object of procurement in without fail methodological documents (methodologies) approved by the authorized body for determining suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra (hereinafter referred to as the authorized body of the Autonomous Okrug) published on the website of the authorized body are applied;
preparation of justification for the initial (maximum) price of the contract. The preparation of the rationale for the initial (maximum) contract price is carried out in accordance with the Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567 “On approval of the Methodological recommendations for the application of methods for determining the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer)” ;
in cases established by Law 44-FZ, justifies the impossibility or inappropriateness of using other methods of determining the supplier (contractor, performer), as well as the price of the contract and other essential terms of the contract, in a documented report signed by a specialist of the structural unit of the Service, agreed by the immediate supervisor and approved by the head of the Service , or by a person replacing him;
approval of the terms of reference for the supply of goods, performance of work, provision of services and justification (calculation) of the initial maximum price of the contract with the executive bodies of state power of the Autonomous Okrug, implementing a unified state policy in the relevant area, in accordance with the list of individual goods, works, services for which terms of reference and justification of the initial (maximum) price of the contract are subject to mandatory agreement with the executive bodies of state power of the Autonomous Okrug, implementing a unified state policy in the relevant area, government bodies Autonomous Okrug, determined by the Decree of the Government of the Khanty-Mansiysk Autonomous Okrug - Yugra dated December 6, 2013 No. 530-p "On the authorized body, authorized institution to determine suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra";
development of a draft contract, in terms of the name of the object of procurement, the deadlines for fulfilling the terms of the contract, the requirements for the supplied goods (works, services) and warranty obligations, taking into account the standard terms of the contract, which are placed in the EIS in the field of procurement and GIS "State order"
organization of the conclusion of the contract, as well as sending the supplier (contractor, performer) of the original contracts;
control over the timing of the contract (delivery of goods, provision of services, performance of work);
acceptance of the results of the execution of the contract (stages of the contract) (acceptance of goods, works, services) in accordance with the terms of the contract;
organizing and conducting an examination of the delivered goods, performed work, rendered services, as well as individual stages (if it is provided for by the contract) for compliance with the terms of the contract. Based on the results of the examination, draws up an expert opinion;
together with the contract manager, interaction with the supplier (contractor, performer) when changing, terminating the contract, as well as when applying liability measures and taking other actions in case of violation by the supplier (contractor, performer) or customer of the terms of the contract;
provision of information (documents and information) necessary for inclusion in the register of contracts to the contract manager on the day they are drawn up and (or) signed;
providing the contract manager with a copy or the original of the conclusion based on the results of the examination of the performance of the contract (or its separate stage) of the delivered goods, work performed or services rendered and a document confirming the acceptance of such results on the day they are drawn up and (or) signed;
13. In order to determine suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet public needs, in accordance with the procurement plan, schedule the contract manager performs:
preparation and placement of information on procurement from a single supplier (contractor, performer) of the UIS in the field of procurement and the GIS "State Order" in cases provided for by Law No. 44-FZ, and on electronic platform to post information about small volume purchases;
preparing a notice of procurement from a single supplier (contractor, performer) and sending it to the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in cases provided for by Law No. 44-FZ;
checking the enforcement of contracts in terms of monitoring the term for consideration of the received bank guarantee, filing a refusal to accept a bank guarantee and informing the person who provided the bank guarantee about it, checking the availability of information about the provided bank guarantee in the register of bank guarantees;
entering information about the concluded / terminated contract, about making changes to the register of contracts, in cases established by Law 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra in the field of procurement;
preparation and placement in the EIS in the field of procurement and GIS "Goszakaz" of a report on the execution of a state contract and (or) on the results of a separate stage of its execution;
preparation of materials for conducting claim work;
generates information on the purchase of a small volume and uses price information provided by potential suppliers (contractors, performers), using the GIS "Goszakaz".
In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule, an administrative specialist department in the direction of accounting, financial - economic support, provision of functions in the field of procurement, goods, works, services to meet the needs of the Service performs:
payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
checking the enforcement of contracts in terms of verifying the information and documents provided by the procurement participant, in case of securing the execution of contracts by depositing funds, providing copies of payment orders for the receipt of such funds to the contract manager no later than 1 (one) business day following the day of receipt of funds funds to the account of the Service, as well as monitoring compliance with the deadlines for the return of funds to the procurement participant;
return of the security for the performance of the contract, within the time limits established in the contract (in the event that the supplier (contractor, performer) provides security in the form of cash to the Customer’s settlement account), subject to signing the document on acceptance of the goods (performance of work, provision of services);
taking into account budgetary obligations under contracts.
provision to the contract manager in the event of the execution of the contract (including the execution of the next stage of the contract) copies of all documents confirming the fact of payment for the contract (payment order, etc.) with the obligatory attachment of copies of documents confirming the occurrence of a monetary obligation upon delivery of goods (invoice and (or) acceptance certificate and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice and (or) invoice) indicating the volume of goods supplied, work performed and rendered services no later than 1 (one) business day following the day of drawing up documents confirming the fact of payment for the contract, as well as providing the contract manager with information on debiting funds from the account of the Service on the day they are debited.
V. Responsibility
14. Persons participating in the procurement process to meet the needs of the Service shall be liable in accordance with the current legislation of the Russian Federation, taking into account the division of powers provided for by these Regulations.
VI. Final position
15. In all other respects not specified in these Regulations, the persons involved in the procurement process to meet the needs of the Service are guided by the current legislation of the Russian Federation, the Khanty-Mansiysk Autonomous Okrug - Yugra and other regulatory legal acts in the field of procurement of goods, works, services to meet government needs.
