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Working with the power program. Power Point Basics: Creating Slides

What is PowerPoint? This is the presentation program included in the package. Microsoft Office. Uses a graphical approach to slideshow presentations that accompany a speaker's online presentation. This program is widely used in business and classrooms and is an effective teaching tool.

What is PowerPoint?

PowerPoint is one of the easiest computer programs to learn. It is the number one program used worldwide for creating presentations. Any novice user can create stunning presentations that look like they were designed by a professional.

Software Microsoft software PowerPoint is used to create professional slide shows that can be displayed on projectors or large screen TVs. The product of this software is called a presentation. Typically, the facilitator speaks to an audience and uses a Microsoft Office PowerPoint presentation for visual effects to capture the audience's attention and add visual information.

Story

PowerPoint was first developed by Dennis Austin and Thomas Rudkin at Forethought Inc. The product was supposed to bear the name Presenter, but this trademark could not be registered. In 1987, the program was renamed PowerPoint (the idea of a new name belongs to Robert Gaskins). In August of that year, Microsoft bought Forethought for $14 million and turned it into a business unit where software development continued. The first iteration of Microsoft PowerPoint launched with Windows 3.0 in 1990. It allowed slides to be flipped in one direction (only forward), and the number of settings was rather limited.

What is PowerPoint in the modern sense? The program has undergone significant changes in Microsoft Office PowerPoint 97 - full-fledged transition effects and automatic slide movement have been added. This allowed the presenter to follow the plan and continue without pause.

How to download the program?

PowerPoint is a program that enhances the visualization of an oral presentation and allows the audience to focus on the subject. Works on the old slideshow principle, but uses modern technologies in the form of computers and digital projectors.

The product is part of the Microsoft Office package and is also available as:

a separate program for PC on Windows and Mac;
part of a PowerPoint subscription in Office 365;
PowerPoint Online is a completely free version of PowerPoint that can be used in a web browser;
application for Android and iOS mobile devices.

If you download the program as a separate component, download the installation file only from the official Microsoft website.

How to make a presentation in PowerPoint?

PowerPoint comes with many templates that set the tone for your presentation. New users usually choose template options, replace text and images with their own, add additional slides, add their own content, icons and graphics. There is also the option to choose from special effects, slide transitions, music, graphics and animations – all of these tools are built into the software to enrich the experience for the audience.

Each page in a Microsoft PowerPoint presentation is called a slide. Backgrounds can be applied to individual or all slides in a presentation. Backgrounds can be solid colors, gradient fills, textures, or images. The term "animation" is used in Microsoft Office PowerPoint to describe motions applied to objects on slides. One or more objects on a slide can be animated.

Design themes were first introduced in version 2007. They function the same as design templates in earlier versions of Microsoft Office PowerPoint. A very handy feature of themes is that you can immediately see the effect reflected on your slides before making a decision.

The program offers several various ways adding clips and images to your presentation. The easiest way to do this is to choose a slide layout and add your content.

PowerPoint files are saved with the PPS or PPTX file extension, although the original PPS format is used for compatibility with older versions of PowerPoint and viewer software.

group work

PowerPoint sharing - what is it? Although PP is often used by one person, the program also supports joint work over the presentation.

In this case, the document is saved online to OneDrive or SharePoint, and co-authoring is done through link sharing and co-authoring.

Go to the Review tab at the top of the program and click the New Comment button - here you can leave notes and move them on the screen for viewing by other team members. Comments can be a particularly useful tool for clarifying changes and are visible to all co-authors.

You can also upload your presentation to such websites, including all slides and notes. To do this, you need to go to "File", "Save and send" and "Create video". The document will be saved in WMV format, which can be played on Windows Media Player and can be uploaded to most video sites.

Application area

Microsoft PowerPoint is in demand in all kinds of business and personal presentations. Among them:

A PP presentation is equally effective for large audiences as it is for small groups.

Analogues

Microsoft Office PowerPoint is by far the most popular presentation program. Approximately 35 million PPT files are released daily. Although this software solution has several competitors, all of them lack the global reach of PP. Apple Keynote software is similar to Microsoft Office PowerPoint and comes free on all Macs, but they only own a tiny fraction of the entire presentation software user base.

Death through PowerPoint: myth or truth?

Death by PowerPoint is a popular English term that arose with the popularity of this program. This is a phenomenon caused by poor use of presentation software.

Key factors to avoid when creating presentations:

If the presentation is unsuccessful and unconvincing, the audience remains emotionally disconnected from the presented content, and the effectiveness of the speaker's speech is significantly reduced.

Some important tips for creating a successful presentation:

Do not put the entire text of the speech on the slide - reflect only the key points.

Don't use too many objects on one page. It diverts the attention of the audience.

Don't overdo the animation! Too many animated objects distract listeners.

Today, not a single report in the field of economics is complete without presentations.

It is clear that such information helps to present in detail all the necessary graphs and calculations.

What is a presentation

A presentation is a set of slides with text, graphics, audio and video information.

It is absolutely natural that a sight-reading cannot be as interesting and imaginative as an illustrated demonstration.

Therefore, many people try to create a beautiful presentation, believing that for this it is enough to fill it with pictures, text and animation.

What is the beauty of presentation?

A) The presence of various illustrations and diagrams.

B) Structured information.

C) Attractive design - background, fonts, colors.

Here are some tips to avoid when designing presentations.

Presentation Requirements

A) Color scheme - do not use too bright colors. They quickly tire the eyes.

Looking at the neon screen, you see, is not very pleasant. Three colors are enough to get started.

B) The color of the text is best left black, and the background color on which the text is located is white.

But it is permissible to use pale shades as a background.

C) The presentation should be informative, but not overloaded with text.

The presentation is created to help the speaker, not to replace him.

Brief explanations are allowed, made in an easily readable font: two to three sentences per slide.

D) It is advisable not to use more than three fonts in the presentation - this includes fonts with and without serifs, fonts of different sizes, and colors.

The most commonly used font is Calibri for text and title, but this font is not installed on all computers, so the standard font must be replaced with Times New Roman, Tahoma, Arial.

The font size must be chosen so that the text can be read by all listeners.

The process of creating a presentation

1. Open power point and select the title page of the presentation.

(Picture 1)

1.1. The page layout can be selected by right-clicking on the page and selecting Layout.

For the title slide, choose a slide with one title.

Using the mouse, move the title to the center of the sheet and enter the title of the report into the frame.

2. Create another slide on which the table of contents will be located.

To do this, right-click on empty place on the left and choose Create Slide.

(Picture 2)

3. From the Layout menu, select Title and Object.

(Figure 3)

3.1. In place of the title, enter the text - "Content".

3.2. At the bottom, enter the text "introduction, main body and conclusion."

Note that the titles of the parts of your report may be different.

Their number is also not strictly limited.

We place them all necessary information, diagrams and illustrations.

In place of the title of the slide, as a rule, they write either the title of the report, or the title of any part of it.

5. To place a picture on a slide, go to the "Insert" tab, press the "Picture" button.

In the window that opens, select the path to the image file and click the Insert button.

(Figure 4)

5.1 If necessary, you can change the size of the picture and its position using the mouse cursor.

(Figure 5)

6. Let's move on to the color design of the presentation.

6.1. Power Point already has several standard themes, the colors for which you can choose yourself.

To do this, go to the Design tab and select the theme you like.

6.2. Color matching can be done using the Colors menu.

(Figure 6)

7. In the "Fonts" menu, select the desired font.

(Figure 7)

8. Let's move on to the design of the slide show. Slides can be flipped independently at certain intervals, or can be flipped on a mouse click. The second option is much more convenient in some cases. But let's look at both.

9. Go to the Slide Show tab and select "Slide Show Settings".

9.1. In the window that opens, you can choose to display manually or at intervals.

9.2. You can also set the number of slides to show and slide show options.

10.1. To do this, click "File" - "Office icon" in the upper left corner.

10.3. Choose a save method:

Power Point 97/2003 presentation if the show will be on a computer with office 2003 and below (does not open in pptx format);

- "demonstration" if we do not plan to edit the presentation (suitable for publishing on the Internet).

(Figure 9)

11. Specify the path to save the file and its name. Click Save.

(Figure 10)

12. To show slides, just open the presentation and press the F5 key.

13. To end the show, press the Esc key.

What can I do to make my presentation better and more interesting?

Try not to spray yourself with a lot of transitions and animations;

Don't expect quick results, every mistake, every success has a lesson.

Create 10-20 presentations on a free topic or on demand.

Start evaluating your experience only from the 21st.

Many of the presentations we make are often better than previous ones.

The main thing is to approach the creation of the presentation responsibly, with interest, taking all the difficulties as a reason to learn something new.

In today's article, we will take a closer look at how to make a presentation, what problems arise during production, what you should pay attention to. Let's look at some subtleties and tricks.

In general, what is it? Personally, I would give a simple definition - this is a brief and visual presentation of information that helps the speaker to reveal the essence of his work in more detail. Now they are used not only by businessmen (as before), but also by ordinary students, schoolchildren, and in general, in many areas of our life!

As a rule, the presentation consists of several sheets on which images, diagrams, tables, and a brief description are presented.

And so, let's begin to deal with all this in detail ...

Main components

The main program for work is Microsoft PowerPoint (moreover, it is on most computers, because it comes with Word and Excel).

Presentation example.

Text

The best option is if you yourself are in the topic of the presentation and can write the text from personal experience yourself. For listeners, it will be interesting and exciting, but this option is not suitable for everyone.

You can get by with books, especially if you have a good collection on your shelf. Text from books can be scanned and recognized, and then translated into Word format. If you do not have books, or there are not enough of them, you can use electronic libraries.

Besides books, good option abstracts can become, perhaps even those that you yourself wrote and handed over earlier. You can use popular sites from the directory. If you collect several interesting essays on the desired topic, you can get an excellent presentation.

It will not be superfluous to simply search for articles on the Internet in various forums, blogs, and sites. Very often come across excellent materials.

Pictures, diagrams, graphs

Of course, the most interesting option would be your personal photos that you took in preparation for writing the presentation. But you can get by with a Yandex search. In addition, there is not always time and opportunity for this.

Graphs and diagrams can be drawn by yourself if you have any patterns, or you have calculated something using a formula. For example, for mathematical calculations, there is an interesting graph program.

If you can't find suitable program, the graph can also be drawn up manually, drawn in Excel "e, or simply on a sheet of paper, and then photographed or scanned. There are many options ...

Video

Shooting a high-quality video is not an easy task, and even more expensive. One video camera is not affordable for everyone, and you also need to properly process the video. If you have such an opportunity - by all means use it. And we'll try to get by...

If the quality of the video can be neglected somewhat, it will do for recording mobile phone(In many "average" price category of mobile phones cameras are installed). Some things can also be removed to them in order to show in detail some specific thing that is difficult to explain in the picture.

By the way, many popular things have already been filmed by someone and can be found on youtube (or other video hosting sites).

And another interesting option for creating a video - you can record it from the monitor screen, and add more sound, for example, your voice telling what is happening on the monitor screen.

Perhaps, if you already have all of the above and are on your hard drive, you can start making a presentation, or rather, its design.

How to make a presentation in PowerPoint

Before moving on to the technical part, I would like to dwell on the most important thing - the plan of the speech (report).

Plan

No matter how beautiful your presentation is - without your speech, it is just a collection of pictures and text. Therefore, before you start doing, decide on a plan for your speech!

First, who will be the audience for your presentation? What are their interests, what would they like more. Sometimes success depends no longer on the completeness of the information, but on what you focus on!

Second, define main goal your presentation. What does it prove or disprove? Perhaps she talks about some methods or events, your personal experience etc. You should not interfere with different directions in one report. Therefore, immediately decide on the concept of your speech, think over what you will say at the beginning, at the end - and, accordingly, what slides and what information you will need.

Thirdly, most speakers cannot correctly time their report. If you are given very little time, then making a huge report with video and sounds is almost pointless. Listeners won't even have time to watch it! It is much better to make a short presentation, and place the rest of the material in another article and to everyone who is interested - copy it to media.

Working with a slide

Usually, the first thing they do when starting work on a presentation is to add slides (that is, pages that will contain text and graphic information). This is easy to do: launch Power Point (by the way, the example will show version 2007), and click "home / create slide".

By the way, slides can be deleted (click on the one you need in the column on the left and press the DEL key, move, swap places with each other - with the mouse).

As we have already noticed, our slide turned out to be the simplest: a title and text under it. To be able, for example, to place the text in two columns (it is easy to compare objects in this arrangement), you can change the layout of the slide. To do this, right-click on the slide on the left in the column and select the setting: "layout/...". See picture below.

I will add a couple more slides and my presentation will consist of 4 pages (slides).

All pages of our work are still white. It would be nice to give them some design (i.e. choose desired topic). To do this, open the Design/Themes tab.

Now our presentation is not so faded...

It's time to move on to editing the text information of our presentation.

Work with text

Working with text in Power Point is simple and easy. It is enough to click in the desired block with the mouse and enter the text, or simply copy and paste it from another document.

Also, with the help of the mouse, it can be easily moved or rotated if you hold down the left mouse button on the border of the frame surrounding the text.

By the way, in Power Point, as in regular Word, all misspelled words are underlined with a red line. Therefore, pay attention to spelling - it is very unpleasant when you see blunders at a presentation!

In my example, I will add text to all pages, something like this will turn out.

Editing and inserting graphs, charts, tables

Charts and graphs are usually used to visually demonstrate the change in some indicators relative to others. For example, show the profit of this year, relative to the past.

To insert a chart, click in Power Point: "insert/charts".

To insert tables, click on: "insert/table". Please note that you can immediately select the number of rows and columns in the created table.

Working with media

It is very difficult to imagine a modern presentation without pictures. Therefore, it is highly desirable to insert them, because most people will be bored if there are no interesting pictures.

For starters, do not shrink! Try not to put too many pictures on one slide, make the pictures bigger and add another slide. From the back rows, sometimes it is very difficult to see the small details of the images.

Adding a picture is simple: click "insert/images". Next, choose the place where you store the pictures and add the one you need.

Embedding sound and video are very similar in nature. In general, these things are not always and everywhere worth including in the presentation. Firstly, it is not always and everywhere appropriate if you have music playing in the middle of the silence of listeners trying to analyze your work. Secondly, the computer on which you will present your presentation may not have the necessary codecs or any other files.

To add music or a movie, click: "insert/movie(sound)", then specify the location on your hard drive where the file is located.

The program will warn you that when you view this slide, it will automatically start playing the video. We agree.

Overlay effects, transitions and animations

Probably, many have seen at presentations, and even in films, that beautiful transitions are made between some frames: for example, a frame is like a page of a book, turns over to the next sheet, or smoothly dissolves. The same can be done in Power Point.

To do this, select the desired slide in the column on the left. Next, under Animation, select Transition Style. There are dozens of different page changes to choose from! By the way, when you hover over each one, you will see how the page will be displayed during the demonstration.

Important! The transition only affects the one slide you have selected. If you have selected the first slide, then the launch will begin with this transition!

How to avoid mistakes

Check your spelling. Gross spelling mistakes can completely ruin the overall impression of your work. Errors in the text are underlined with a red wavy line.
If you used sound or movies in your presentation and you are not going to present it from your laptop (computer), then copy these multimedia files along with the document! It will not be superfluous to take the codecs with which they should be played. Very often it turns out that on another computer these materials are missing and you will not be able to demonstrate your work in full light.
follows from the second paragraph. If you plan to print the report and present it in paper form, then do not add video and music to it - it will still not be seen and heard on paper!
A presentation is not only slides with pictures, your report is very important!
Do not shrink - it is difficult to see small text from the back rows.
Do not use faded colors: yellow, light gray, etc. It is better to replace them with black, dark blue, burgundy, etc. This will allow listeners to see your material more clearly.
The last tip will probably be very useful to students. Don't put off development until the last day! According to the law of meanness - on this day everything will go awry!

In this article, in principle, we have created the most regular presentation. In conclusion, I would not like to dwell on some technical points, or advice on using alternative programs. In any case, the basis is the quality of your material, the more interesting your report (add photos, videos, text to this) - the better your performance will be. Good luck!

contemplative

Instruction

How to create new slides.

In order to more freely dispose of the available material and change the structure, you need to prepare several blank slides.

1. In the slide panel on the left, right-click; select the New Slide command from the context menu. The same can be done in sorter mode.

2. Tab "Home" - "Create Slide".

Note: In Power Point 2003, the "Insert" menu is "Create Slide", as well as the "Create Slide" button on the toolbar.

To speed up the work, you can use markup layouts for the title slide, a slide with a title and subtitle, with a title and a list, etc.

1. On the Home tab of the ribbon, find the Layout button. Call the list.

2. To apply the selected layout, click on it with the left mouse button.

Note: In Power Point 2003 "Slide Markup" is in the task pane (to the right of the current slide). To select a markup layout, click on it with the left mouse button. To select options for applying the markup, click on the right mouse button.

If you want to freely manage the slide space without using a predetermined arrangement of objects, then use the Empty Slide markup. This will allow you to randomly insert any object on the slide.

Slide design.

In order for a presentation to take on a face, you need to apply a certain color scheme to it.

1. On the ribbon, select the Design tab.

2. Move the mouse pointer over the design samples to view them on the current slide.

3. To apply the template you like to all slides, click on it with the left mouse button. If you need application options, right-click on the sample in the ribbon and select the desired option from the context menu (for example, "Apply to selected slides").

Note: In Power Point 2003 "Slide Design" is in the task pane (to the right of the current slide). Separately, design templates are selected that include certain fonts by default, and color schemes. Options for applying the design are also selected by right-clicking on the sample.
You can create a presentation background without using templates. Just right-click on the current slide and select Format Background (in Power Point - "Background"). The background settings window will open, where you can change the necessary settings.

Don't forget that the background of the presentation should contrast with the color of the text: dark background and light text, light background and dark text. This makes the information easier to understand. The minimum font size is 18 for text and 22 for headings. No more than 2 can be used in a presentation. various types font, preferably sans-serif (for example, Arial).

Today, almost every report or speech is accompanied by a presentation. It could be Scientific Conference, diploma defense, report on the work done, progress in the development of a company or business for a certain period, advertising of new products that will appear on the market, and much more. The presentation helps the speaker present all the necessary information in a visual form. You can insert the necessary drawings and diagrams into it, videos that can display the result of your work, and various audio files. Thanks to all this, the listener will better catch the material, and remember all necessary information that you wanted to tell.

PowerPoint is a powerful presentation tool. With it, you can make an excellent presentation that meets all necessary requirements. Choose backgrounds, headings, colors, insert graphs, tables and charts. In general, the field for action is huge, now it all depends on your imagination.

In this article, we will look at what tools you can use to create presentations in PowerPoint. How to add and design slides, write text, insert graphs, charts, tables, video and audio files.

So, I think you have decided on the theme of the presentation. It is important to understand that the presentation is an auxiliary means to achieve the goal, and the result will largely depend on your report. But a beautiful and well-made presentation, of course, will play a significant role.

Adding new slides

Launch PowerPoint on your computer. On the "Home" tab, click on the "Create Slide" button and select any of the proposed layouts. You can add blank pages, you can add areas to enter headings, text, or insert a picture.

The left side shows all the slides in the presentation. A new page is added immediately after the one that is selected in this area with the mouse.

To remove a slide from a presentation, select its thumbnail, they are presented on the left side, right-click and select Delete Slide from the context menu. To move a slide, click on it with the left mouse button, and without releasing it, drag the thumbnail between the other two - the insertion point will be marked with a black horizontal bar.

To change the layout of an already added slide, select it and on the tab "Home" click the button "Layout". Select the one you need from the list.

All the information described is discussed in detail in the article: how to insert a slide into a PowerPoint presentation. By clicking on the link, you can read the article.

slide design

So that our presentation has a beautiful design, and the pages are not white, go to the "Design" tab. In the "Themes" group, you can select one of the suggested themes. Here you can also choose a different color scheme for the selected theme: "Colors"suitable for the presentation "Fonts" and "Effects".

If you want several presentation slides to have a different design, hold down "Ctrl" and select them with the mouse. Then choose the theme you want for them.

The "Background Styles" button will help you change the background for the page.

Do not use too bright and poorly combined colors in your presentation - this will distract the viewer. Try to limit yourself to three or four colors for the theme.

Text on slide

If you chose layouts with areas for entering titles and a test, click in the desired area and enter the text there. By the way, the text can be both printed and pasted from any other document.

If your pages are blank, go to the "Insert" tab and select "Inscription". Using the mouse, draw a rectangular area on the slide, where you can then write the text. In the same way, you can add a new text entry area to any slide.

To move the area with text, move the mouse cursor over the border, it will take the form of an arrow pointing in four directions, press the left mouse button and, without releasing it, drag the area to another place on the sheet. You can change the size by hovering over one of the markers.

You can choose the appropriate font for the text on the Home tab in the Font group. Preselect desired text. Here you can also choose the style of the text, the spacing between lines, its alignment, and so on.

When text is selected, a new tab appears on the ribbon "Drawing Tools". Here you can choose the appropriate style for the text and for the shape in which it is inscribed.

Make headlines larger than body text. Don't use poorly readable fonts. The main text on the sheet should not be much, make it of such a size that they can read from the back rows. Use the same font for headings on all slides, the font for body text should also be the same.

Don't overdo it with underscores and stuff. Choose the color of the text so that it is readable against the selected background.

Inserting pictures, charts, tables

To make the presentation interesting, the text must be diluted with images. Go to the "Insert" tab and select "Picture". Find the desired picture on your computer and click "Insert". Using the mouse, drag it anywhere on the page and resize it.

You can also use the copy-paste commands. Open a document such as Word or File Explorer, find the image you want, copy it, and paste it on a slide in your presentation.

Try not to stretch small images so as not to spoil their quality. Don't put too many pictures on one slide. It is better to put the image on a separate slide and sign it.

If you need to add a chart to the presentation, on the "Insert" tab, click on the button "Diagram". Choose one of the suggested ones and click "OK".

An Excel window will open. Enter the data on the basis of which you want to build a chart. To change the data range, drag the bottom right corner of the table. After that, click on the cross to close the window.

To learn in detail how to build a chart in Excel and how to build a graph in Excel, follow the links and read the articles.

To edit a chart, select it and go to the tab "Working with charts".

A table is added to the presentation in the same way: "Insert" - "Table", select the desired number of rows and columns. To work with a table, go to the appropriate tab.

Embed audio and video

Inserting an audio recording into a presentation can come in handy in many situations. For example, you are making a presentation for your birthday, or you need to listen to a fragment of a song or a file recorded by you personally during the report. If you want the music to play during the presentation, choose a calm composition and preferably without words.

We select the slide from which the playback of the composition will begin, and go to the tab "Insert" - "Sound" - "Sound from file". Find the entry on the computer, after it is added, a speaker icon will appear on the sheet.

To embed a video, do the same, just click "Video" - "Video from file".

Transitions and animations

The appearance of all slides can be made more interesting by using different transitions in the program. Open the "Transitions" tab, select the desired slide on the left side, and select any transition from the list. You can immediately see how the slide will appear on the screen.

In a group "Slide Show Time" you can set the duration of the transition, and how to change the slide, on click or after a certain time. Here you can also select the sound for changing slides.

Animation is used to make text appear effectively on a slide. Select the desired area with the text with the mouse and go to the tab "Animation". Click here "Add Animation" and choose one from the list.

Click "Area of Animation". The desired area will appear on the right side.

Don't overdo the special effects. If your presentation is equipped with various sound effects, blinking and jumping text, it will be difficult for the viewer to concentrate on the main information.

slide show

That's it, we're done creating the presentation! It's time to see what happened. Go to the "Slide Show" tab and click the "From Beginning" button. The slide show will start in full screen mode.