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Unscheduled inspections by the military registration and enlistment office. Workers not subject to military registration

Every enterprise has people liable for military service. The article will help you properly organize military registration. Read the proposed material that will help the employer organize military registration work.

In accordance with the Federal Law “On Defense” dated May 31, 1996 No. 61-FZ (clause 6, clause 1, article 8) All organizations, regardless of their form of ownership, must maintain military records. The process of military registration is regulated by Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration.”

You must report on the maintenance of military records to the military registration and enlistment offices at the location of the organization. This procedure follows from paragraphs 27, 30 and 32 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

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ORDER on the organization of military registration and reservation of citizens 2018 - 2019

Which employee should keep military records in the organization?

The head of the organization is responsible for the state of military registration in the organization (clause 6 of article 1 of the Law of March 28, 1998 No. 53-FZ, clause 9 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). He may appoint an employee responsible for military registration work. An order is issued for this purpose. The order must also indicate the employee who will replace the person responsible for military registration during his absence (for example, vacation or business trip). In case of temporary absence, the employee responsible for military registration must, according to the act, transfer documents for maintaining records to the second employee. This is stated in paragraph 22 Methodological recommendations, approved by the General Staff of the Armed Forces of the Russian Federation.

Is it possible to assign the responsibility for maintaining military records to an accountant?

Yes, you can. To do this, the obligation to maintain military records must be provided for in the employment contract or job description accountant (paragraph 2, letter of Rostrud dated October 31, 2007 No. 4412-6). If the employee’s duties do not include maintaining military records, then such work can be assigned to an accountant by registering an internal job or part-time job.

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Who is subject to military registration

Employees subject to military registration, according to paragraph 14 of Resolution No. 719, include:

conscripts;
persons liable for military service.

How to determine that an employee whom an organization hires is subject to military registration

Attitude to military duty can be determined by a citizen’s passport Russian Federation(clause 49 of resolution No. 719). When hiring a new employee, you need to check his passport. If a citizen is subject to military registration, then there will be a stamp on the 13th page of the passport "Conscription"(clause 11 of the Description of the passport form, approved by Decree of the Government of the Russian Federation of July 8, 1997 No. 828).

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Which employees are not subject to military registration?

According to paragraph 15 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, the following employees are not subject to military registration:

exempted from military duty in accordance with Article 23 of the Law of March 28, 1998 No. 53-FZ (for example, recognized as unfit or partially fit for military service for health reasons, having completed military service in another state, etc.);
undergoing military service or alternative civilian service;
females who do not have a military specialty;
permanently residing outside of Russia;
having military ranks of officers and being in the reserves of the Russian Foreign Intelligence Service and the Russian FSB.

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Legislation on military registration at an enterprise

Labor Code of the Russian Federation ().
the federal law dated May 31, 1996 No. 61-FZ “On Defense” (clause 6, clause 1, article 8).
Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration.”
Methodological recommendations for maintaining military records in organizations, approved. General Staff of the Armed Forces of the Russian Federation
Federal Law of March 28, 1998 No. 53-FZ “On Military Duty and Military Service.”
"Rules for maintaining a single state register legal entities and provision of the information contained therein”, approved by Decree of the Government of the Russian Federation of June 19, 2002 No. 438 (clause 19).
Code of Administrative Offenses of the Russian Federation ().

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Military registration documents

Maintain military records based on military registration documents. Citizens must present them when applying for a job. If such documents are not presented, the organization itself is obliged to request information about the person’s status (clause 28 of the regulation, approved by Government Decree No. 719 of November 27, 2006, Part 1 of Article 65 of the Labor Code, decision Supreme Court dated November 19, 2009 No. GKPI 09-1351).

Military registration documents include:

for conscripts - a certificate of a citizen subject to conscription for military service;
for men liable for military service - military ID, military ID of a reserve officer, temporary certificate or temporary certificate of a reserve officer.

The forms of military registration documents are given in Appendix 9 to the Instructions, approved by Order of the Ministry of Defense dated July 18, 2014 No. 495.

Download an example of filling out form No. 18 “Organization registration card at the military registration and enlistment office” (.docx 17Kb)

Note: The form of registration card No. 18 and the deadline for submission should be clarified at the military commissariat at the place of registration of the organization, since there is no uniform procedure established at the federal level.

The fact that women belong to the category of citizens liable for military service is confirmed by a stamp in their passport. This follows from paragraphs 28 and 49 of the regulations approved by Government Decree No. 719 dated November 27, 2006.

Is it possible to refuse employment to a person who has not presented military registration documents?

No you can not. Citizens liable for military service or conscripts present military registration documents when applying for a job. If there are no documents, the organization itself is obliged to request information about the employee’s status for the purposes of military registration (Part 1 of Article 65 of the Labor Code, decision of the Supreme Court of November 19, 2009 No. GKPI 09-1351).

IN Labor Code There are no provisions prohibiting the employment of citizens without military registration documents. If you refuse to hire such an applicant, violate it labor rights(Articles 3 and 64 of the Labor Code).

If you hire an employee who has not presented military registration documents, notify the military registration and enlistment office. If the organization fails to comply this duty, this may lead to administrative liability (subparagraph “a”, paragraph 32 of the regulation, approved by Government Resolution No. 719 of November 27, 2006, Part 3 of Article 21.4 of the Administrative Code).

Notification of the military registration and enlistment office, organization and maintenance of military records?

How to report draft dodgers to the military registration and enlistment office

Since February 17, 2019, employers have new responsibilities provided for by Federal Law No. 8-FZ dated 02/06/19, which amended the law on conscription and military service. Now the heads (other responsible persons) of organizations must report to the military commissariats about employees who evade military registration, and also provide the “evaders” with directions to the military registration and enlistment offices. In what form should such directions be drawn up? The answer to this question is contained in the letter of the Russian Ministry of Defense dated 03/01/19 No. 315/4/1023.

Under the new rules, employers are required to:

send within two weeks information about cases of identification of citizens who are not registered with the military, but are required to be so registered;
provide these citizens with directions to military registration and enlistment offices for military registration.

The form of referral to the military commissariat for military registration was approved by a joint order of the Ministry of Defense, the Ministry of Internal Affairs and the Federal Migration Service of September 10, 2007 No. 366/789/197 (.rtf 287 Kb). There is also a form in which information about citizens who are not, but are required to be registered with the military, is indicated.

Notification of the military registration and enlistment office

The employer is obliged to notify the military commissariat and (or) authorities within two weeks about the hiring and dismissal of an employee who is subject to military registration. local government(subparagraph “a”, paragraph 32 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719).

You can submit information using the form given in Appendix 9 to the Methodological Recommendations approved by the Russian Ministry of Defense on July 11, 2017.

If you do not provide such information, it will be imposed (Part 3 of Article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Organization and maintenance of military records

Everything is described in great detail in the sources below.

Source 1
http://www.kadrovik....11687

The military registration and enlistment office can check the correctness of the organization of military registration

Military commissariats check the maintenance of military records in organizations. Such inspections are carried out once a year for organizations with more than 500 employees and at least once every three years for employers with fewer employees.

When conducting an inspection, military commissariats establish:

complete coverage of citizens with military registration;
quality of military registration;
completeness and accuracy of the data contained in the personal cards of people subject to military registration;
organizing and ensuring the fulfillment by citizens of military registration duties, fulfillment officials organizations of legislative requirements on military duty and military registration.

The results of inspections are communicated by the military registration and enlistment office to the heads of organizations and reflected in the logs of inspections of military registration, which are kept in military commissariats (local government bodies) and in organizations. The form of the magazine was approved by order of the Russian Ministry of Defense dated July 18, 2014 No. 495.

If serious shortcomings are identified in the maintenance of military records by organizations, military commissars report this to the military commissariats of the constituent entities of the Russian Federation and the higher authority to which the organization being inspected is subordinate (if any). In addition, if certain violations are identified in the field of military registration, the guilty employees of the organization may be brought to administrative responsibility under Articles 21.1–21.4 of the Code of the Russian Federation on Administrative Offenses.

Such rules are established by subparagraph 8 of paragraph 17 of the Regulations approved by Decree of the President of the Russian Federation dated December 7, 2012 No. 1609, paragraphs 3–9 of Appendix 2 to the Instructions approved by order of the Russian Ministry of Defense dated July 18, 2014 No. 495, and paragraph 1 of Article 26.1 of the Law dated December 26, 2008 No. 294-FZ.

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Does an entrepreneur need to keep military records for his employees?

An entrepreneur is not required to keep military records (subclause 6, clause 1, article 8 of the Law of May 31, 1996 No. 61-FZ, clause 7 of Article 8 of the Law of March 28, 1998 No. 53-FZ).

At the same time, he, like other employers, must request military registration documents from persons applying for work (Part 1, Part 3 of Article 11, Part 4 of Article 20 of the Labor Code of the Russian Federation).

However, liability for failure to report the hiring of employees without military documents is provided only for organizations (). Therefore, an entrepreneur can maintain military registration documents (for example, enter information about military registration in an employee’s personal card), but is not required to provide information about employees to the military registration and enlistment office. In addition, the entrepreneur does not have the right to refuse an applicant who has not submitted Required documents about military registration, in hiring.

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FINE for violating the procedure for maintaining military records

Note: clause 54 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719

For failure to submit within the prescribed period to the military commissariat or other body carrying out military registration, lists of employees subject to initial military registration, a fine of 300 to 1000 rubles is imposed. ().

For failure to notify an employee of a summons from the military commissariat, as well as failure to ensure the possibility of timely attendance when summoned, a fine of 500 to 1000 rubles is provided. (Article 21.2 of the Code of Administrative Offenses of the Russian Federation).

Late submission of information about changes in the composition of permanently residing citizens or citizens staying for more than three months in a place of temporary residence, who are or are required to be registered with the military, is punishable by a fine in the amount of 300 to 1000 rubles. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

For failure to report information about hired/dismissed employees who are or are required to be registered with the military, the organization will have to pay from 300 to 1000 rubles. (Article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Employees may also be held liable for failure to fulfill military registration obligations. For example, the failure of a citizen who is or is required to be registered with the military to appear upon a call (summons) from the military commissariat at the established time and place without a good reason entails a warning or imposition administrative fine in the amount of 100 to 500 rubles. (Article 21.5 of the Code of Administrative Offenses of the Russian Federation). The same punishment threatens those who did not report a change in marital status, education, place of work, or position to the military registration and enlistment office or other body that carries out military registration at their place of residence within the prescribed period.

All violations in the field of military registration for which administrative liability has been established are not considered to be ongoing. The period for holding them accountable does not exceed two months from the date of commission (Part 1 of Article 4.5 of the Code of Administrative Offenses of the Russian Federation).

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Military registration in an organization - step-by-step instructions for maintaining it in 2017-2018 will be described in this article - must be maintained by every employer if it employs citizens liable for military service. This is the requirement of paragraph 7 of Art. 8 of Law No. 53-FZ of March 28, 1998 “On Military Duty and Military Service.” Also from the article you will find out who is doing this and what categories of citizens are subject to registration.

The procedure for maintaining military registration of citizens in organizations

The rules for organizing military registration are established by the Regulations on Military Registration, approved by Decree of the Government of the Russian Federation No. 719 of November 27, 2006, and the Methodological Recommendations for maintaining military records in organizations (hereinafter referred to as the Methodological Recommendations), approved by the General Staff of the Armed Forces of the Russian Federation on April 11, 2008.

men of military age (18-27 years old) not enrolled in the reserves;
men in reserve;
employees who studied at military departments in educational institutions vocational education;
persons exempt from conscription;
men over 27 years of age who did not complete service due to deferment;
citizens discharged from the army;
workers who served alternatively;
women who received military qualifications.

The process of military registration is the collection and systematization of information about the performance of military duty by the above-mentioned employees, as well as its updating. The purpose of this procedure is to ensure that citizens of the Russian Federation fulfill their duty to their homeland, as well as meet the state’s needs for military resources in the event of hostilities.

Who maintains military records and reservations in the organization?

The responsibility for organizing accounting in an organization lies with its head, although, if necessary, he can, by order, delegate the direct performance of this responsibility to other employees. The procedure for delegation is established by clause 12 of the Regulations on Military Registration:

if there are less than 500 registered employees, one person can perform these duties part-time;
if the company employs from 500 to 2000 military personnel, it is necessary to allocate a specialist, charging him with maintaining military records as the main workload;
if the number of conscripts is 2000-4000, it is required to attract two full-time employees.

With a larger staff, the law allows for delegation of accounting responsibilities to a larger number of employees. In this case, it is necessary to allocate an employee for every 3,000 employees and create a military registration unit. Note: the candidacies of employees applying for record keeping should be agreed upon in advance with the military commissariat to avoid problems.

Step-by-step instructions for maintaining military records in organizations

To properly organize the accounting process, company management must take several steps.

Step 1 - publication order on the organization of military registration. With this document, the manager must appoint responsible person and his deputy, who will perform accounting duties during rest or forced breaks in the work of the responsible person.

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Step 2 - preparation and agreement with the military commissariat of a work plan. A sample plan can be found in Appendix 17 to the Guidelines. The document must contain information about the planned activities, the timing of their implementation and the name of the organization, as well as a mark of agreement with the military registration and enlistment office.

Step 3 - development of a journal for checking the registration and reservation of citizens. The company's management should be guided by the sample presented in the Methodological Recommendations. According to Appendix 1 to this legal act, the document must be drawn up in the form of a table with the following columns:

"Check date";
“Position and full name of the inspector”;
“Results, shortcomings and evaluation”;
“The decision of the head of the company based on the results of the inspection and the note on the elimination of deficiencies.”

Step 4 - thorough verification of documents from citizens during the process of employment with the company. Those in the reserve must submit a military ID to the personnel department, and those who have not served - a registration certificate. It is necessary to make sure that the information and photos in these documents match the information in the passport.

Step 5 - filling out personal employee cards. They must indicate:

information about marital status;
education data;
place of work;
job title;
employee's place of residence.

Cards are usually stored in a special file cabinet. The filing system can be organized by departments or teams, and within them - alphabetically.

Step 6 - explaining to citizens their responsibilities for accounting and military training, monitoring their implementation by the employee.

Order on the organization of military registration (sample document)

A sample order is contained in Appendix 4 to the Methodological Recommendations. The document must contain the following information:

name of company;
date of issue of the order;
Document Number;
order on the organization of accounting;
details of the person responsible for maintaining records;
information about the deputy employee responsible for accounting in the company in the event of his temporary absence or incapacity for work;
information on control over the execution of the order.

The order is signed by the head of the organization and certified with the company seal. A copy of the document is sent to the military registration and enlistment office.

Military registration corner in the organization (contents, sample)

According to paragraph 39 of the Methodological Recommendations, the management of the organization is obliged to provide employees background information on accounting, mobilization and preparation for it. The installation of a military registration corner makes it possible to clearly convey to employees necessary information on these issues.

The legislation does not describe a sample corner. As a rule, it is designed in the form of a stand with illustrations and contains information defining:

accounting tasks;
responsibilities of employees;
liability for violation of accounting rules;
list of documents regulating military registration;
rules for passing training camps, etc.

Checking military records in organizations

Monitoring of accounting in large organizations (with more than 500 employees) is carried out once a year. The check is carried out by representatives of the military registration and enlistment office or local government bodies. If the number of employees in a company is less than 500 people, inspection can be expected once every 3 years.

Inspectors evaluate the reliability of the organization’s documents related to record keeping: personal cards of employees, work plan for record keeping. The results of the inspection are recorded in a special journal.

As you can see, keeping records and maintaining up-to-date information about employees liable for military service is an important function of organizations. With this system government bodies can effectively monitor the performance of working citizens of their military duty.

Let me remind you that we already know which employers, which are registered every year, which need to be transferred to the military registration and enlistment office.

What is reconciliation?

Once a year, the military registration and enlistment office sends you a letter in which it informs your manager about two dates: the date of reconciliation of information and the date of inspection of the military service organization. These are two different procedures that are rarely carried out simultaneously, because they are planned by the military registration and enlistment office in different plans.

What is reconciliation? This is a comparison of the data that the citizen has at the military registration and enlistment office with the data in his personal employee card. What information about the employee does the military registration and enlistment office verify? Here they are:

last name, first name and patronymic;

date of birth and place of birth;

education;

position (profession);

marital status and family composition;

health status;

undergoing military training;

address of place of residence (stay),

contact phone numbers.

On the day of reconciliation, you collect personal cards of those liable for military service and take them to the military registration and enlistment office. If there are not enough cards, they will check them right in front of you and immediately give the documents back. If there are a lot of personal cards, you will have to come for them another day. The military registration and enlistment office employee who carried out the reconciliation marks the cards with a simple pencil. . The results of the reconciliation are entered into.

Note: the military registration and enlistment office has 4 departments, which take into account different categories of those liable for military service. If you have only a few employees liable for military service, then you shouldn’t bother with this division. Just when you come for reconciliation, they will tell you in which room which cards will be verified.

Before taking cards for verification to VK, it is advisable to first check all the data indicated on the card with the real state of affairs: once again check with the employee his marital status (men are in no hurry to talk about their divorce or marriage), family composition, number telephone number and place of residence (actual and according to passport). And check the data in the “Military registration information” section again using your military ID.

If your employees are registered with the military registration and enlistment offices of other districts or cities, then the data for verification is sent to these military registration and enlistment offices via a special

Checking the organization of military registration

Inspections, unlike reconciliations, are not carried out every year. If you have less than 500 employees, then they will only check once every 3 years. During the inspection, the military registration and enlistment office checks:

availability of organizational documents (checks),
availability of office work according to the VU (“case” with correspondence, “case” with printed regulations according to VU),
conditions for storing documents on the VU (safe, inaccessibility to third parties),
correct maintenance of personal cards of employees (section “Information on military registration”),
the presence of a “military corner” with telephone numbers and operating hours of the military registration and enlistment office.

As a rule, an employee of the military registration and enlistment office himself comes to the organization on the appointed day to conduct an inspection. But they don’t want to go to small companies, so checks are often “documentary”, when you yourself bring all the necessary documents to the military registration and enlistment office.

How to evaluate the quality of military registration

Should you strive to get an “excellent”? I'll tell you a secret - it's not worth it. Then you will be involved in a competition for the best organization according to VU. Do you need it?

Every organization is required to maintain military records. To avoid fines, find out who is subject to military registration, prepare the necessary documents and submit information about employees to the military registration and enlistment office on time.

In the article:

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Military records in an organization are often the responsibility of personnel officers, who are tasked with collecting, systematizing and updating information about the performance of military duties by employees. The work is carried out in two directions - general accounting and reservation of citizens in reserve (GPP).

Which categories of citizens of the Russian Federation are subject to military registration?

For failure to provide information about citizens subject to registration, failure to notify an employee of a call to the military registration and enlistment office and other violations in the field of military registration (VR), the law provides for administrative liability (Articles 21.1, 21.4, 21.2 of the Code of Administrative Offenses of the Russian Federation). To avoid problems during the next inspection, you need to clearly know which categories of citizens are subject to military registration, and promptly draw up lists of employees who meet the established criteria.

Who is not included in the lists

Foreign workers are not considered liable for military service, therefore they are not included in the lists (Article 1 of Law No. 53-FZ of March 28, 1998, Article 15 of Law No. 115-FZ of July 25, 2002).
Women who do not have a military specialty.
Currently undergoing military service.
Permanently residing outside the Russian Federation.
Those serving sentences in prisons.

approved by the General Staff of the Armed Forces of the Russian Federation Guidelines dated July 11, 2017., which lists all categories of personnel that are subject to accounting. These include:

Men of military age (18-27 years) who are not enlisted in the reserves.
Men in reserve and exempt from conscription.
nbsp; Men over 27 years of age who did not serve in the army due to a deferment.
All citizens discharged from the army or undergoing alternative service.
Women who received military specialties.
Specialists trained at military departments of educational institutions.

Important! All eligible employees are taken into account, including those working remotely, part-time or on an external basis. part-time job.

Reservations for citizens in reserve are entrusted to individual employers by order of the Interdepartmental Commission of the RF Armed Forces, executive authorities and local governments. The organization receives ready-made lists of positions and professions or extracts from them. Based on the documents received, you should book suitable employees and fill out Form No. 4 (issued at the military registration and enlistment office). Usually, we're talking about about valuable specialists, representatives of rare professions, highly qualified managers. Reserved citizens are exempt from conscription for military training and service during mobilization.

What military registration documents does the employer keep?

Maintaining military records in an organization requires the preparation of a number of documents - both for internal use and for transfer to the military registration and enlistment office. First of all, the employer issues an order to organize military registration. In the "Personnel System" you can download completed sample

The document is drawn up in free form and is considered mandatory for any organization.

Experts from the magazine “Personnel Business” will tell you in detail. If the VU will be conducted by an employee of the HR department on a part-time basis, do not forget to make the appropriate changes to employment contract, staffing table and time sheet.

Attention! To find out whether the applicant is among those liable for military service, look at page 13 of the internal passport, where the corresponding stamp is placed.

In addition, the employer is responsible for conducting explanatory events with employees, as well as drawing up and maintaining:

card indexes personal cards(forms No. T-2, T-2GS) for all employees who are in the reserve and subject to conscription for military service;
log of checks on the state of military registration;

Expert advice

The information necessary for paperwork is extracted from military tickets and certificates presented by employees, or requested from the military registration and enlistment office. Do not forget a person liable for military service or a conscript, copy all pages of the military ID on which there are entries, draw up receipts for the receipt of military registration documents and keep the counterfoils from them.

How to keep military records in an organization: step-by-step instructions-2018

Absolutely all enterprises are required to maintain military records, regardless of their field of activity and legal form. Step-by-step instructions will help you understand the intricacies of the process and understand where the organization of military registration in an organization begins.

Step-by-step instructions: maintaining military records in an organization

Step 1: Assign a responsible person. This could be either a company secretary or an employee of the human resources department, or a main employee or an entire department (military registration desk) dedicated exclusively to maintaining military records. The Personnel System expert will tell you: how to determine the number of employees keeping military records in an organization

Step 2. Determine which categories of employees you will work with. Focus on the requirements of the Methodological Recommendations, approved. by the General Staff of the Armed Forces of the Russian Federation on April 11, 2017 and Decree of the Government of the Russian Federation No. 719 of November 27, 2006. If the enterprise maintains not only general records, but also reservations for citizens in reserve, additionally develop documents in accordance with the appendices to the Instructions, approved by Resolution of the Interdepartmental Commission on Reservations No. 664c dated February 3, 2015.

Step 3. Register your employer with the local military commissariat. Here you can also get induction training, guidelines, sample documents and consultations on controversial or atypical cases. Registration separate divisions is conducted at the location of branches and representative offices, and not at the parent organization.

Step 4. Prepare all necessary documents: magazines, cards, lists. If possible, automate some of it paperwork using special programs for the formation of document flow.

You can master methods of competent document management at the HR School:

Step 5. Keep your military registration information up to date. At least once a year, check the data on your personal cards with documents provided by employees or representatives of the military registration and enlistment office, and make the necessary changes.

Step 6: Meet reporting deadlines. The employer is obliged to provide the military registration and enlistment office or local government authorities with information:

about male employees who are next year turns 17 years old - the age of initial military registration (annually until November 1);
for male employees aged 15 and 16 years (annually in September).
about employment and dismissal of employees subject to military registration - within two weeks from the date of the event;
about employees who are on the VU - upon request within two weeks.

It is very important not to limit ourselves solely to paperwork, but to conduct full-fledged methodological training of personnel: explain the procedure for mobilization, serve summons, and promptly report calls to the military registration and enlistment office.

VU maintenance checks are carried out regularly. If the company does not yet maintain military records, start with organizational issues: register with the military registration and enlistment office, appoint a responsible employee. If records are being kept, an audit will not hurt: check the data and make sure that you report to the military registration and enlistment office on time, and that all necessary documents are stored in the personnel department or the military registration desk of the enterprise.

Keeping military records in an organization is the responsibility of every company, and far from being a right, as many believe. The Federal Law “On Defense” dated May 31, 1996 No. 61-FZ tells us about this (clause 6, clause 1, article 8). At the same time, many organizations neglect this responsibility, since fines for dishonest maintenance of military records in an organization or failure to keep it at all are negligible compared to violations of other areas of maintenance personnel records management, and do not exceed 1000 rubles for each type of violation (Chapter 21 of the Code of Administrative Offenses of the Russian Federation). However, every company sooner or later comes to the need to establish military registration, since regional military registration and enlistment offices visit every company operating in the territory entrusted to them with a certain frequency. In addition, you need to remember that a fine can be imposed for each “incident” of violation, and not just for the fact of the violation.

In this article we will look at the main questions that arise for HR specialists during the work on organizing military records in a company. Indeed, despite the presence of precise instructions from the General Staff, immediately at the beginning of work, especially when this is done for the first time in the life of a specialist, instructions become insufficient. A clearly constructed plan is needed. It is on the principle of the plan that our article will be structured.

When starting work on organizing military registration, first of all, it is necessary to study all the governing documents. The so-called “working folder” will help with this, containing printed guidelines for maintaining military records (laws). Such a folder must be in every organization and contain the Federal Law of April 24, 1996 No. 61 “On Defense”, Federal Law of January 24, 1997 No. 31 “On mobilization preparation" On Martial Law”, Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration”, Guidelines for organizing and maintaining military registration and reservation of citizens in the reserve (GPZ). During the inspection, the inspector will definitely pay attention to this folder and, if it does not exist, he will definitely order it to be created. In addition, it is assumed that the employee responsible for military records in the organization must know and constantly study the governing documents, therefore, if you are going to keep military records according to all the rules, then having this folder is, first of all, in your interests, and then - in the interests of passing the inspection.

The responsibility for maintaining military records is assigned to the head of the organization “by default.” However, the enterprise must have an order appointing someone responsible for maintaining military records, indicating a replacement employee for the period of absence of the main one (business trip, vacation, sick leave). The form of the order to appoint someone responsible for military registration in the organization is given in methodological guidelines on the organization and maintenance of military records and reservations of the Civil Defense Forces and is mandatory. The order is prepared annually and mandatory agreed with the military registration and enlistment office (after approval, the signature of the military commissar with the seal of the military registration and enlistment office appears on the order, which confirms the fulfillment of the document approval rule). Next, a package of documents is prepared for registering the organization with military registration: an organization card for F-18 and a plan of work for military registration for the year, which is also agreed upon annually with the district military registration and enlistment office. Form 18 is filled out based on statistical data on the organization’s employees at the time of preparation of the document and contains data about the organization, total number employees, as well as the number of citizens in the reserve and working in the organization, distinguished by composition and degree of suitability for military service. The work plan is prepared in accordance with the form given in the guidelines for the organization and maintenance of military records and reservation of military reserves. Depending on the military registration and enlistment office and region, when registering an organization for military registration, you may also need a notification of the organization’s registration with military personnel, Form 6, a plan for replacing specialists during mobilization and war time, as well as a list of conscripts.

Particular attention should be paid to the card index of personal cards of citizens in reserve. It is built according to the T-2 form, but is sorted by composition:

separate personal cards of reserve officers;
separately personal cards of warrant officers, midshipmen, sergeants, foremen, reserve soldiers and sailors;
separately, personal cards of female citizens in reserve;
separately personal cards of citizens subject to conscription for military service.

All T-2 cards of citizens subject to reserve and working / working employees must be recorded in the T-2 card register. The form of the journal is given in the guidelines for organizing and maintaining military records and reservations of the Civil Defense Forces and is mandatory. According to the form of the journal, columns are provided for notes on registration and deregistration of GPP in the organization. Please note that logging is allowed in in electronic format. However, at the time of inspection, it will need to be printed and presented to the inspector as evidence of compliance. When an employee is dismissed, the T-2 card is transferred to the archive. Unlike T-2 cards for employee registration, T-2 cards for those liable for military service are stored for 3 years (T-2 cards for employees - 75 years) after dismissal.

When hiring an employee, as well as when building a file of those liable for military service, pay attention to the correctness of the completed military registration data in the T-2 card:

The composition (profile) is filled out without abbreviations based on the data of the military registration document: command, engineering and technical, military-humanitarian, pedagogical, legal, medical, veterinary.
The full code designation of the VUS is also indicated in the military registration document and is entered on the card in full accordance with the military ID.
The category of fitness for military service is also presented on the corresponding page in the military ID. At the same time, if there is no record of fitness, then fitness category “A” is indicated (this often happens with reserve officers).
The name of the military commissariat is indicated in accordance with the last entry in the military ID.
The column “Registered with the military” is filled in according to the following lines:

a) in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;

b) for citizens reserved with the organization for the period of mobilization and during wartime (section I, clause 4 of the military ID).

A note on removal from military registration is made in the personal card of those citizens who have reached the age limit for being in the reserve or are declared unfit for military service for health reasons.
Citizens subject to conscription for military service (up to 27 years of age): the columns “Reserve category”, “Composition (profile)”, “Full code designation of the military service” and “Registered with the military” are not filled in . In the column “Military rank” an entry is made in pencil “subject to conscription.”
The category of suitability for military service is written in letters in accordance with the data of the military registration document:
A - fit for military service.
B - fit for military service with minor restrictions.
B—limitedly fit for military service.
D - temporarily unfit for military service (re-examination period).
D - unfit for military service (removed from military registration).

When building a card index, you should also pay attention to such card fields as “knowledge foreign languages" and "education". Military commissioners pay attention to the information in these fields and believe that they must be filled out, despite 152-FZ (On the Protection of Personal Data) and the absence of educational requirements for the employee’s position. They motivate their requirement to fill out these fields by the fact that military registration and enlistment offices will urgently need this data in case of mobilization or wartime. This may be true, but for us, personnel officers, this circumstance, of course, does not make our work easier. Especially if the company has less than 500 employees - in this case, the employee is engaged in military registration along with his main job. And only when the GPP is more than 500, is a separate worker assigned to this area of work.

Each organization, in addition to a file cabinet, a working folder, an order appointing someone responsible for military registration and an agreed work plan, must also have a log of checks on the implementation of military registration and reservation of citizens in the reserves of the Armed Forces of the Russian Federation. The form of the journal is given in the guidelines for organizing and maintaining military records and reservations of the Civil Defense Forces and is mandatory. In this magazine, representatives of the administration and military commissars who will come with inspections will give their comments and assessments - annually for more than 500 employees and once every 3 years for less than 500 employees.

The last step in this not an easy task, organization military registration at the enterprise from scratch, will serve as the preparation of a working folder where all outgoing and incoming documentation on military registration will be stored. It is to this folder that notices of hiring and dismissal of employees, prepared within 2 weeks, correspondence with military registration and enlistment offices, and so on will be transferred for storage. It is recommended to prepare all outgoing documents in 2 copies - one for the military registration and enlistment office, the second for the employer. The documents must be marked with the originating number and date. It is recommended to submit documents submitted directly to military registration and enlistment offices according to the inventory, and when sending by mail, be sure to include an inventory of the shipment. Otherwise, it will be quite difficult to prove that you carried out military registration work in a timely manner, in accordance with legal requirements.

Further maintenance of military records is carried out in accordance with the plan for maintaining military records in the organization in compliance with the deadlines specified in the plan.

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As you can see, in principle there is nothing complicated in maintaining military records. There is more monotonous paperwork here, which not everyone likes. In addition, the work on setting up and maintaining military records is quite labor-intensive, since it requires the presence of a separate T-2 card index of those liable for military service, which also needs to be maintained, filled out and replenished, like the main one.

Whether or not to keep military records - of course, the company can decide for itself how and whether to pay wages employees on the card, reporting to all relevant funds, or issue it in envelopes, depriving employees of future pensions and other benefits. But, based on experience, if your company has already appeared in the military registration and enlistment office in one way or another, then military registration will have to follow all the rules.