Functional responsibilities for military registration in the organization. We organize military registration

III. DUTIES OF EMPLOYEES CARRYING OUT MILITARY REGISTRATION

IN ORGANIZATIONS

26. Officials who carry out military registration in organizations perform duties in accordance with the law Russian Federation.

27. In order to ensure the registration of citizens for military registration at the place of work, employees who carry out military registration in organizations:

a) check the citizens employed for the presence of marks in the passports of citizens of the Russian Federation about their attitude to military service(Appendix No. 8 to these Guidelines), the availability and authenticity of military registration documents, as well as the authenticity of records in them, marks on military registration at the place of residence or place of stay, the presence of mobilization orders (for those liable for military service, if there are marks on military tickets delivery of a mobilization order), tokens with personal numbers of the Armed Forces of the Russian Federation (for those liable for military service if there is a note on the delivery of the token in the military ID). They check the compliance of these documents of military registration with the passport data of a citizen, the presence of a photograph and its correspondence to the owner, and in temporary certificates issued in exchange for military tickets, in addition, the validity period. If unspecified corrections, inaccuracies, fakes or an incomplete number of sheets are found in these documents, their owners are sent to the military commissariat of the municipality (municipalities) in which they are registered with the military or not, but are required to be registered with the military, for clarification military registration documents;

b) fill out personal cards in accordance with the entries in the military registration documents. At the same time, information is specified on the marital status, education, place of work (subdivision of the organization), position, place of residence or place of stay of citizens, other information contained in the documents of citizens accepted for military registration of citizens;

c) explain to citizens the procedure for fulfilling their duties for military registration, mobilization training and mobilization established by the legislation of the Russian Federation and the Regulations on military registration, exercise control over their execution, and also inform citizens about their responsibility for failure to fulfill these duties;

d) inform the military commissariats about the absence of marks in the passports of citizens of the Russian Federation about their attitude to military duty, missing marks found in military registration documents on military registration, unspecified corrections, inaccuracies and fakes, an incomplete number of sheets, as well as cases of non-fulfillment by citizens duties in the field of military registration, mobilization training and mobilization for military commissars to make decisions on holding them accountable in accordance with applicable law.

28. In order to collect, store and process information contained in the personal cards of citizens subject to military registration, organizations and their officials:

a) identify citizens who are subject to military registration at the place of work and (or) at the place of residence (place of stay), and take the necessary measures to put them on military registration;

b) maintain and store personal cards of citizens registered with the military in accordance with these Guidelines.

29. In order to keep the information contained in personal cards up to date and to ensure that the information contained in the military registration documents of military commissariats is kept up to date, employees who carry out military registration in organizations:

A) send within two weeks to the relevant military commissariats of municipalities and (or) local governments information about citizens subject to military registration and acceptance (admission) or dismissal (expulsion) from work (from educational organizations), in accordance with Appendix N 9 to these methodological recommendations. If necessary, and for conscripts in without fail, for the purpose of military registration at the place of residence or place of stay or clarification of the necessary information contained in military registration documents, notify citizens of the need for a personal appearance at the relevant military commissariats of municipalities or local governments;

B) send within two weeks, at the request of the relevant military commissariats of municipalities and (or) local governments, the necessary information about citizens who are registered with the military, as well as about citizens who are not registered, but are required to be registered with the military, in accordance with Appendix N 10

C) submit annually, in September, to the relevant military commissariats of municipalities, lists of male citizens aged 15 and 16, and before November 1, lists of male citizens subject to initial military registration next year, in accordance with Appendix No. 11 to these Guidelines;

D) verify at least once a year the information on military registration contained in personal cards with the information contained in the documents of military registration of citizens;

E) check at least once a year, the information on military registration contained in personal cards, with the information contained in the documents of military registration of the relevant military commissariats of municipalities and (or) local governments, in accordance with Appendix No. 12 to these Guidelines;

E) enter into personal cards information about changes in marital status, education, structural subdivision of the organization, position, place of residence or place of stay, health status of citizens registered in the military, and within two weeks report these changes to the military commissariats of municipalities in the manner in accordance with Appendix No. 13 to these Guidelines;

G) inform citizens about the calls (summons) of the relevant military commissariats of municipalities or local governments and ensure their timely appearance at the places indicated by the military commissariats, including during periods of mobilization, martial law and in war time.

30. When receiving military registration documents from citizens by employees who carry out military registration in organizations, citizens are issued a receipt in accordance with Appendix N 14

31. Establishing whether the citizens employed (study) are on military registration, organizations check the presence of a mark on admission to military registration:

in clause 25 "Marks on military registration and removal from military registration" (pp. 32 - 35) of the military ID of a reserve officer in the military commissariat of the municipality (municipalities) or other body that carries out military registration, marks are made on the admission of reserve officers for military registration and removal from military registration (with stamps 35 x 30 mm in size) in the appropriate columns, certified by the signature of an official and official seal(seal for military registration marks) of the military commissariat of the municipality (municipalities);

in section IX "Marks on military registration and removal from military registration" (pp. 25 - 28) of a military ID of a soldier, sailor, sergeant, foreman, ensign, midshipman (in the certificate instead of a military ID, temporary certificate issued instead of a military ID ) in the military commissariat of the municipality (municipalities) or, in its absence, in the local government, marks are made on admission to military registration and removal from military registration (with stamps 35 x 30 mm in size) in the appropriate columns);

in section VII "Marks on military registration and removal from military registration" of the certificate, instead of a military ID at the military commissariat or, in its absence, in the local government, marks are made on admission to military registration and removal from military registration (with stamps measuring 35 x 30 mm ) in the corresponding columns ( reverse side) according to the following samples:

in section I "Admission to military registration and removal from military registration" (p. 2 and 3) of the certificate of a citizen subject to conscription for military service, marks are made on the removal of the conscript from military registration and on his military registration with the stamps of the military commissariat:

ACCEPTED for military registration military commissariat (municipality) _______________________________ "__" ____________ 20__		REMOVED from military registration by the military commissariat (municipality) ________________________________ (name of the subject of the Russian Federation) "__" ___________ 20__ Appear at the military commissariat at the new place of residence to "__" _______ 20__ Signature ___________
Signature __________

32. In cases where there are no marks on page 13 of the passport of a citizen of the Russian Federation about the attitude to military duty or about military registration in military registration documents, organizations are required to send:

reserve officers and conscripts - to the military commissariat of the municipality (municipalities) at the place of residence or place of stay;

soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve - to the military commissariat of the municipality (municipalities) at the place of residence (place of stay), and those living in the territory of municipalities where there are no military commissariats - to the local government.

33. When hiring citizens for work (study) in the information sent to the military commissariats of municipalities at the place of residence (place of stay) of citizens and (or) local governments, the military rank, surname, name, patronymic, year of birth, military registration specialty, family composition and place of residence of a citizen, date of employment and position, and, in addition, the full name of the organization, its address and telephone numbers of the military registration desk (personnel department). In addition, organizations send to the military commissariat of the municipality (municipalities) at the place of residence of female citizens aged 18 to 45 years (previously not registered with the military), who have (received) specialties in accordance with the List of military registration specialties, as well as professions, specialties in the presence of which female citizens receive military registration specialties and are subject to military registration. Registration and issuance of military tickets to female citizens who received military registration specialties in the course of training in educational organizations vocational education, at courses, in other institutions and organizations that train citizens for military service, are carried out by the military commissariat of the municipality (municipalities) on whose territory the indicated institutions and organizations are located, based on the lists in accordance with Appendix N 15 to these Guidelines.

34. The military commissariat of the constituent entity of the Russian Federation, in agreement with the executive authority of the constituent entity of the Russian Federation, may also establish other additional information, which must be indicated in the information and lists submitted by organizations.

35. In accordance with and in the manner determined by the Instructions for booking for the period of mobilization and for wartime, citizens who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with a reserve, and working in the bodies state power, local governments and organizations military registration units of organizations:

in a timely manner make reservations for those liable for military service for the organization for the period of mobilization and for wartime; Appendix N 17 to these Guidelines), and coordinate it with the military commissariat of the municipality (municipalities).

"Personnel officer. HR records management", 2011, N 1
Galkina E

Job description of the person responsible for maintaining military records in the organization

1. General provisions

1.1. Real job description defines functional responsibilities, the rights and responsibilities of the person responsible for maintaining military records.
1.2. The person responsible for maintaining military records is appointed to the post and dismissed from the post in the established current labor law, Instructions for maintaining military records in the organization by order CEO in agreement with the military commissariat.
1.3. Responsible for the work of maintaining military records reports directly to the Director General.
1.4. A person with a higher professional education and work experience in personnel service at least 2 years.
1.5. The person responsible for maintaining military records must be able to use a computer at the level of a confident user, including being able to use special computer programs.
1.6. Responsible for the work of maintaining military records must know:
laws, decrees, resolutions, orders, orders, other guidelines and regulations concerning the work of maintaining military records in the organization;
labor legislation, including the rights and obligations of employees, the mode of their work;
the procedure for working with personnel, the procedure for election (appointment to a position);
the procedure for maintaining special reporting on the military registration of personnel of the organization;
fundamentals of psychology and sociology of labor;
enterprise management structure;
fundamentals of economics, organization of labor and management;
internal rules work schedule; labor protection rules and regulations, safety regulations, industrial sanitation and hygiene, fire safety, civil defense.
1.7. Responsible for the work of maintaining military records must have organizational skills, communication skills, must be accurate and positively minded.

2. Functional responsibilities

2.1. Responsible for the work of maintaining military records is obliged:
2.1.1. Check with citizens hired:
the presence of marks in the passports of citizens of the Russian Federation about their attitude to military duty;
the availability and authenticity of military registration documents, as well as the authenticity of entries in them;
marks on military registration at the place of residence or place of stay, the presence of mobilization orders (for those liable for military service, if there are marks on the delivery of a mobilization order on military tickets), tokens with personal numbers of the Armed Forces of the Russian Federation (for those liable for military service, if there is a mark of delivery on the military ID token);
compliance of the indicated documents of military registration with the passport data of a citizen;
the presence of a photograph in the military registration documents and its correspondence to the owner;
the presence of a photograph in temporary certificates issued in exchange for military tickets, validity period.
2.1.2. If unspecified corrections, inaccuracies, fakes or an incomplete number of sheets are found in the specified documents, the Responsible for the work of maintaining military records is obliged to send their owners to the military commissariat in which they are registered with the military, or are not, but are required to be registered with the military for clarification of military registration documents.
2.1.3. The person responsible for maintaining military registration is obliged to inform the military commissariat about the absence of marks in the passports of citizens of the Russian Federation about their attitude to military duty, about missing marks found in military registration documents about military registration, unspecified corrections, inaccuracies and fakes, incomplete number of sheets , as well as cases of non-fulfillment of duties by citizens in the field of military registration, mobilization training and mobilization.
2.2. The person responsible for the work of maintaining military records fills out personal cards in accordance with the entries in the documents of military records. At the same time, information on marital status, education, place of work (division of the organization), positions, and other information contained in the documents of citizens accepted for military registration are specified.
2.3. The person responsible for maintaining military records is obliged to explain to newly hired employees the procedure for fulfilling their duties for military registration, mobilization training and mobilization established by the legislation of the Russian Federation and the Regulations on military registration, to monitor their implementation, and also to inform employees of their responsibility for non-fulfillment the specified responsibilities.
2.4. The person responsible for the work of maintaining military records maintains a file cabinet of personal cards of citizens put on military records.
2.5. Responsible for the work of maintaining military records is obliged:
keep up to date the information contained in personal cards and military registration documents;
at least once a year, check the information on military registration contained in personal cards with the information contained in the military registration documents of citizens, and with the information contained in the military registration documents of the relevant military commissariats;
enter into personal cards information about changes in marital status, education, structural subdivision of the organization, position, place of residence or place of stay, health status of citizens registered in the military, and report these changes to the military commissariats within 2 weeks.
2.6. The person responsible for the work of maintaining military records is obliged to submit to the military commissariat in a timely manner and in the prescribed form:
- information about citizens subject to military registration, acceptance or dismissal from work (2-week period);
- the necessary information about citizens who are registered with the military, as well as about citizens who are not registered, but are obliged to be registered with the military, at the request of the relevant military commissariats and (or) local governments (2 weeks);
- lists of male citizens aged 15 and 16 (annually in September);
- lists of male citizens subject to initial military registration next year (annually until November 1).
2.7. Responsible for the work of maintaining military records is obliged:
develop a work plan for the implementation of military registration and reservation of citizens in the reserve, and coordinate it with the military commissariat;
in a timely manner, in accordance with the established form, draw up reports that provide for the reflection of information on the composition of the reserve (military ranks) and the age (ranks) of citizens working in the organization who are in the reserve;
provide other additional information established by the military commissariat in agreement with the executive authority of the constituent entity of the Russian Federation.
2.8. Controls the timely registration of the admission, transfer and dismissal of employees, the issuance of certificates of their current and past labor activity, execution of other established documentation on personnel, as well as entering relevant information into the data bank on the personnel of the enterprise.
2.9. Protects the property of the enterprise, does not disclose information containing information about the personnel of the organization and (or) is a commercial secret.
Does not give interviews, does not hold meetings and negotiations regarding the activities of the organization and (or) its functional duties, without the permission of the management.
He observes and controls the observance by employees of labor and production discipline, rules and norms of labor protection, requirements of industrial sanitation and hygiene, fire safety, civil defense.
2.10. Contributes to the creation of a favorable business and moral climate in the enterprise.

3.1. Responsible for the work of maintaining military records has the right:
3.1.1. Give orders and instructions on a range of issues included in his functional duties.
3.1.2. Require employees to submit documents necessary for maintaining military records and provided for by current labor legislation.
3.1.3. Make proposals to the administration of the enterprise to improve the work related to the functional duties of the Responsible for the work of maintaining military records and the entire enterprise as a whole.

4. Responsibility

4.1. The Human Resources Officer is responsible for:
4.1.1. For failure to perform their duties.
4.1.2. For providing false information, violation of deadlines.
4.1.3. For failure to comply with orders, orders of the General Director.
4.1.4. For violation of the internal labor regulations, fire safety and safety regulations established in the organization.
4.1.5. For disclosure of trade secrets and other information about the personnel of the organization.
4.1.6. For non-preservation, damage to material values.

5. Working conditions

5.1. The mode of operation of the person responsible for the work of maintaining military records is determined in accordance with the Internal Labor Regulations established at the enterprise.

APPROVE

_____________________________

(position of the head of the organization)

___________ ____________________

(signature) (surname and initials)

"____" ______________ 201______

JOB DESCRIPTION

an employee carrying out military registration and booking

citizens in the reserve

1. GENERAL

1.1. An employee who carries out military registration and booking of citizens (hereinafter referred to as a military registration specialist) reports to the head in accordance with the staffing table , and on mobilization issues - to the mobilization worker of the organization.

1.2. He is appointed and dismissed by order of organization with the information of the department of the military commissariat.

1.3. The military registration specialist is guided by the federal laws of the Russian Federation dated 01.01.01 "On Defense", dated March 28, 1998 "On military duty and military service", dated February 26, 1997 "On mobilization training and mobilization in the Russian Federation", Government decrees of the Russian Federation dated November 27, 2006 No. 000 on approval of the "Regulations on military registration", dated March 17, 2010 No. 000 "On approval of the Rules for booking citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies, having a reserve, and working in public authorities, local governments and organizations”, “Instructions for booking citizens of the Russian Federation for the period of mobilization and in wartime ...” and other legal documents in the field of military registration and booking of citizens in reserve.

2. QUALIFICATION REQUIREMENTS

2.1. Secondary (secondary special) education and special training according to the established program.

2. 2. Recertification is carried out in accordance with general requirements to the employees of the organization.

2. JOB RESPONSIBILITIES

When carrying out military registration and booking of citizens in the reserve, a military registration specialist is obliged to:

3.1. When hiring citizens:

In order to ensure the registration of citizens for military registration at the place of work:

Check with citizens in reserve , military tickets (temporary certificates issued in exchange for military tickets), and for citizens subject to conscription for military service - certificates of citizens subject to conscription for military service, as well as the authenticity of entries in them, marks on military registration at the place of residence or place stay;

Compare the correspondence of military registration documents with the passport data of a citizen, check the presence of a photograph and its identity to the owner, and in temporary certificates issued in exchange for military tickets, in addition, the validity period. If unspecified corrections, inaccuracies, fakes or an incomplete number of sheets are found in military tickets (temporary certificates issued in exchange for military tickets) or certificates of citizens subject to military service, their owners should be sent to the military commissariat for clarification of military registration documents;

In cases where there is no mark on military registration, send citizens subject to military registration to the military commissariat at the place of residence, and those living in settlements where there are no military commissariats - to the local government;

Inform military commissariats about the absence of marks in the passports of citizens of the Russian Federation about their attitude to military duty, about missing marks found in military registration documents about military registration, unspecified corrections, inaccuracies and fakes, an incomplete number of sheets, as well as cases of non-fulfillment of duties by citizens in the field of military registration, mobilization training and mobilization for military commissars to make decisions on holding them accountable in accordance with applicable law.

Report within a 2-week period to the military commissariats at the place of residence of citizens about all recruited citizens who are in the reserve, and citizens who are subject to conscription for military service.

Ensure the completeness and quality of the military registration of citizens in the reserve, and citizens subject to conscription for military service, from among those working in the organization;

Fill in section II "Information on military registration" of the employee's personal card (form No. T-2) in accordance with the established rules;

Keep a file of personal cards (form No. T-2) for citizens in the reserve and citizens subject to conscription;

Check at least once a year information about the military registration of citizens in personal cards with documents of military registration of military commissariats. Prior to the reconciliation, the specified data should be verified against the documents of the military registration of citizens, the relevant documents of the organization and in personal communication with citizens.

Send, within 2 weeks, at the request of military commissariats or other bodies that carry out military registration, the information necessary for entering into military registration documents about citizens who are on military registration, as well as about citizens who are not, but are obliged to be on military registration.

Timely make reservations for citizens who are in reserve, for the organization for the period of mobilization and for wartime, in the manner determined by the "Instructions for booking for the period of mobilization and for wartime of citizens ...";

Notify citizens of calls to the military commissariat, provide citizens with the opportunity to timely appear on calls (summons) to the military commissariats;

Send, at the request of the military commissar, information on the number of employees of organizations, including those booked for the organization for the period of mobilization and for wartime;

Send to the military commissariat at the place of residence of female citizens aged 18 to 45 years (previously not registered with the military) who have specialties for military registration;

Based on the entry made at the military commissariat, in the personal cards of form No. T-2 of citizens who have reached the age limit for being in the reserve, or citizens who are recognized as unfit for military service for health reasons, in paragraph 8 of section 2, make a note "removed from the military registration by age" or "removed from military registration for health reasons";

Explain to citizens the procedure for fulfilling their duties for military registration, mobilization training and mobilization established by the legislation of the Russian Federation and the Regulations on military registration, exercise control over their execution, and also inform citizens about their responsibility for failure to fulfill these duties;

Together with the planning and economic department, the personnel department conducts an analysis of the security labor resources organization during the period of mobilization and in wartime, and prepares proposals on this issue to the head of the organization. Draws up plans for the replacement of specialists called up for military service on mobilization and in wartime (Form No. 16), takes part in the development of plans for providing enterprises with labor resources for wartime, in the development and implementation of the necessary measures to train personnel to replace citizens in the reserve and subject to military service.

3.3. When dismissing citizens from work:

Report within 2 weeks to the military commissariats about all citizens in the reserve, citizens subject to conscription for military service, dismissed from work. Remove from the card file and hand over to the archive personal cards of the form No. T-2 of the dismissed (expelled from educational institutions) citizens who are in the reserve, and citizens subject to conscription for military service.

3.4. Upon liquidation of an organization:

Carry out measures to cancel deferrals from conscription for military service by persons liable for military service for mobilization and in wartime. Documents of military registration and booking of persons liable for military service (cases with correspondence on military registration and booking, reports in form No. 6 and reports, accounting books, magazines, work plans, etc.), transfer to in due course to a higher organization or destroy according to the acts established by the procedure;

Submit to the military commissariat clean forms of notices of enrollment in special military registration and certificates of deferment from conscription for mobilization and in wartime.

3.5. When booking citizens who are in reserve (conscripts):

3.5.1. Receive in the prescribed manner a list of positions and professions (or extracts from it), separate resolutions, orders (or extracts from them) regulating the conditions and procedure for booking military servicemen.

3.5.2. In the course of booking, on the basis of the documents received, the military registration specialist is obliged to:

Determine on the basis of military registration data on personal cards (form No. T-2) those liable for military service to be booked according to the list of positions and professions or according to separate decisions of the Interdepartmental Commission;

Receive against receipt (form No. 12) military tickets from persons liable for military service, subject to booking;

Fill out certificates of deferment from conscription for military service for mobilization and wartime and notices of enrollment of persons liable for military service on special military registration (form No. 4) and within ten days issue deferrals from conscription for military service for mobilization and wartime for employees of the organization that meet the conditions booking;

Sign with the head of the organization and certify with the official seal the completed forms of notifications of the enrollment of citizens on special military registration (form No. 4)

Deliver to the military commissariat completed forms of special military registration (form No. 4), personal cards, military tickets and hand them over against receipt in the book of accounting for the transfer of special military registration forms, military tickets and personal cards (form No. 11). Transfer of documents to carry out a cover letter;

Receive at the military commissariat issued certificates and notices for those liable for military service who have been granted deferrals from conscription for military service for mobilization and wartime, as well as previously surrendered personal cards, military tickets and other documents of persons liable for military service. In the book of accounting for the transfer of forms of special military registration, military tickets and personal cards (form No. 11), make the appropriate entries;

Send, within five days, notices on the enrollment of reserved military servicemen for special military registration at the military commissariats where they are on military registration;

Make changes to the book on accounting for forms of special military registration (form No. 13);

Enter (in pencil) in the personal card (form No. T-2) of the person liable for military service, in the line “is on special military registration” the series and number of the certificate of deferment, the number, section and item of the list of positions and professions for which the reservation of the person liable for military service was issued, the date of registration deferment from conscription for military service. Not subject to booking for any reason, make notes in this line: assigned to the team with the number "300" - "team 300"; on restrictions on military specialty, age, military rank and position; on the date of dismissal to the reserve of officers who have served in the RF Armed Forces for two or three years; about working for road transport to be delivered to the Armed Forces of the Russian Federation according to orders of military commissariats, on enrollment in special formations, etc.

Return military tickets and other documents received from persons liable for military service within five days, accept receipts from them according to (form No. 12);

Storage of certificates of deferment from military service (forms No. 4 and 4A) for reserved military servicemen should be organized by workshops, departments, services and others structural divisions, as well as alphabetically and in a manner that ensures the possibility of their prompt delivery to those liable for military service;

To pay off the spoiled forms of special military registration and during the quarter of the current year to hand over for destruction to the military commissariat.

3.5.3. When canceling deferrals from conscription for military service:

Notify, within five days, the military commissariats in which the persons liable for military service are registered with the military, the date and reason for the cancellation of the granted deferrals from conscription for military service;

Redeem the certificate of deferral from conscription for military service (forms No. 4 and 4a) and cancel the marks in personal cards (form No. T-2) on the enrollment of persons liable for military service on special military registration;

Submit a canceled certificate of deferment from military service (forms No. 4 and 4 a) to the military commissariat at the place of their registration for destruction in the prescribed manner;

Make appropriate entries in the special military registration book (form No. 13) on the use of certificates of deferment from military service.

3.5.4. When transferring conscripts to other positions in the same organization, a change in qualifications or military registration signs (military registration specialties, military rank, age, composition and profile) and giving the right to book them for new positions must be made within ten days necessary changes in certificates (form No. 4) and submit them to the military commissariat. On making changes to the certificates of deferment from conscription of those liable for military service who are registered with other military commissariats that issued them deferrals from conscription for military service, within five days inform the military commissariats of the content of the changes for their inclusion in notifications.

3.5.5. Develop action plans for the issuance of certificates of deferment from military service to citizens in reserve (form No. 15) and produce the required number of forms for issuing certificates of deferment from military service to persons liable for military service (form No. 9, 9a, 10).

3.5.6. When moving or dismissing a military registration specialist, check the availability of military registration forms (form No. 4) registered with the organization with the registration data of these forms of the military commissariat. Based on the results of the reconciliation, make an entry for the representative of the military commissariat in the book for accounting for forms of special military registration (form No. 11), and transfer the forms (form No. 4) to a new employee of military registration, making an entry in this book. Transfer military registration documents by act.

3.5.7. With the announcement of the mobilization:

To hand over to persons liable for military service certificates of deferment from conscription for military service for mobilization and in wartime;

Within seven days, submit to the military commissariat at the location of the organization in the prescribed manner blank forms of special military registration (form No. 9, 9a);

4.1. Make decisions within its competence and require employees of the enterprise (organization) to fulfill their duties for military registration and booking.

4.2. To interact personally or through the head of the mobilization bureau (head of the personnel department) with the heads of departments of the enterprise (organization), the city administration, the booking commission and the military commissariat on military registration and booking of citizens in reserve.

5. RESPONSIBILITY

5.1. Bears personal responsibility for the state of military registration and reservation of citizens who are in the reserve and work at the enterprise (organization) in accordance with the Legislation of the Russian Federation.

5.2. Responsible for maintaining personal labor discipline.

Head (head) ________________________________________________________

(Position, surname, name, patronymic)

Acquainted with the instruction (at): 1._________________________________________________

(Position, surname, name, patronymic

military specialist)

2._________________________________________________

(The official who replaces

military registration specialist upon his departure)

Note:

The job description is approved by the head of the organization. The military record keeping officer puts a signature and the date of familiarization under it.

If the organization does not book citizens who are in reserve, then in the job description of the organization’s military registration specialist, in clause 3.4, delete the words “take measures to cancel the deferment of conscription for military service by those liable for mobilization and in wartime”, delete the 2nd paragraph , and items 3.5 are not included.

Remove from the file cabinet and submit to the archive personal cards of the form No. T-2 and No. T-2 GS of dismissed (expelled from educational institutions) citizens who are in reserve, and citizens subject to conscription for military service. IV. Documents for maintaining military records in organizations: Documents for maintaining military records of citizens in organizations are prepared by organizations. Each organization (with its formation and before the start of the next calendar year) should develop (maintain): 1. Order "On the organization of military registration and reservation of citizens in the reserve" (Appendix No. 11), 2. Work plan for maintaining military records and booking of citizens who are in reserve (Appendix No. 12). 3. Card index of personal cards of the form No. T-2 and No. T’2 GS’ for citizens who are in the reserve and citizens subject to conscription for military service. 4.

Functional duties of the person responsible for military registration work

Approximate sample of CJSC "Algina" I approve the General Director name of the organization name of the position of the head of the organization or other official authorized to approve Job description job descriptions Rusakov N.P. Rusakov 01/17/2011 N 12 responsible for maintaining the signature decoding of the signature of military registration in the organization "January 17, 11, 20, the name of the position of the employee in the genitive case 1. General provisions 1.1. This job description defines the functional duties, rights and responsibilities of the Responsible for maintaining military records.
1.2. The person responsible for maintaining military records is appointed to the position and dismissed in accordance with the current labor legislation, the Instruction for maintaining military records in the organization, by order of the general director in agreement with the military commissariat. 1.3.

Functional duties of the person responsible for maintaining military records

If necessary, and for conscripts without fail, for the purpose of military registration at the place of residence or place of stay or clarification of the necessary information contained in military registration documents, notify citizens of the need to appear in person at the relevant departments of the military commissariat of the Orenburg region; 3.2. send, within 2 weeks, at the request of the relevant departments of the military commissariat of the Orenburg region, the necessary information about citizens who are registered with the military, as well as about citizens who are not registered, but are obliged to be registered with the military (Appendix No. 10 of the Methodological recommendations of the General Staff of the Armed Forces of the Russian Federation-2007) ; 3.3.

What are the main responsibilities of a military record keeping specialist?

A list of military registration specialties, as well as professions, specialties, in the presence of which female citizens receive military registration specialties and are subject to military registration, send information to the military commissariats at the place of residence (place of stay) of citizens and (or) local governments ; - timely make reservations for military reserve for the organization for periods of mobilization, martial law and wartime; - submit to the military commissariats and executive authorities the established reporting, including on the number of employees of organizations. - develop a work plan for the implementation of military registration and reservation of citizens in the reserve and coordinate it with the military commissariat of the municipality.

Job description of an employee for military registration

The person responsible for the work of maintaining military records is obliged to: develop a work plan for the implementation of military registration and reservation of citizens in the reserve, and coordinate it with the military commissariat; in a timely manner, in accordance with the established form, draw up reports that provide for the reflection of information on the composition of the reserve (military ranks) and the age (ranks) of citizens working in the organization who are in the reserve; provide other additional information established by the military commissariat in agreement with the executive authority of the constituent entity of the Russian Federation. 2.8. Controls the timely registration of the admission, transfer and dismissal of employees, the issuance of certificates of their current and past labor activities, the execution of other established documentation on personnel, as well as the entry of relevant information into the data bank on the personnel of the enterprise. 2.9.

Duties of officials of organizations responsible for military registration work

of the Russian Federation on their attitude to military duty, on missing military registration marks found in military registration documents, unspecified corrections, inaccuracies and fakes, an incomplete number of sheets, as well as cases of non-fulfillment of duties by citizens in the field of military registration, mobilization training and mobilization - maintain and store personal cards of citizens put on military records in the manner determined by the Methodological Recommendations of the General Staff of the Armed Forces of the Russian Federation; - send within 2 weeks to the relevant military commissariats and (or) local governments information about citizens subject to military registration and acceptance (admission) or dismissal (expulsion) from work (from educational institutions).
In cases where there is no mark on setting on military registration, send citizens subject to military registration: reserve officers and citizens subject to conscription for military service to the military commissariat at the place of residence: ensigns midshipmen, sergeants, soldiers and sailors of the reserve - to the military commissariat at the place of residence, and those living in settlements, where there are no military commissariats. - to the local government. 4. Fill in section II “Information on military registration” of the employee’s personal card (form No. T-2) or personal card of a civil servant (form No. T-2 GS) ”in accordance with the rules set forth in Appendix No. 3. 5.
Orenburg region at the place of residence of female citizens aged 18 to 45 years (previously not registered with the military) who have (received) specialties in accordance with the List of military registration specialties, as well as professions, specialties in the presence of which female citizens receive military registration specialties and are subject to military registration. Registration and issuance of military tickets to female citizens who received military registration specialties in the course of training in educational institutions vocational education, at courses, in other institutions and organizations that prepare citizens for military service, is carried out by the military commissariat on whose territory these institutions and organizations are located, based on the lists (Appendix No. 15 of the Methodological recommendations of the General Staff of the Armed Forces of the Russian Federation-2007) .8.

A sample of the functional responsibilities of a person responsible for military accounting work

When hiring citizens subject to military registration: - check for marks in the passports of citizens of the Russian Federation about their attitude to military duty; - check the authenticity of military registration documents, as well as the authenticity of entries in them; - to check the presence of marks on military registration at the place of residence or place of stay, the presence of mobilization orders, badges with personal numbers of the Armed Forces of the Russian Federation; - check the compliance of military registration documents with the passport data of citizens, the presence of photographs and their compliance with the owners, and in temporary certificates issued in exchange for military tickets, in addition, their validity period; - fill out personal cards in accordance with the entries in the documents of military registration.
Russian Federation on their attitude to military duty, the availability and authenticity of military registration documents, as well as the authenticity of entries in them, marks on military registration at the place of residence or place of stay. In cases where there are no marks in the passport of a citizen of the Russian Federation about the attitude to military duty or about military registration in military registration documents, send: - reserve officers and conscripts - to the military commissariat at the place of residence or place of stay; - soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve - to the military commissariat at the place of residence (place of stay), and those living in the territory of municipalities where there are no military commissariats - to the local government.

Every organization is required to keep military records. To avoid fines, find out who is subject to military registration, prepare Required documents and timely transfer information about employees to the military registration and enlistment office.

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Military records in an organization are often the responsibility of personnel officers who are charged with collecting, systematizing and updating information about the performance of military duties by employees. The work is carried out in two directions - general accounting and booking of citizens in reserve (GPZ).

What categories of citizens of the Russian Federation are subject to military registration

For failure to provide information about citizens subject to registration, failure to notify an employee of a call to the military enlistment office and other violations in the field of military registration (VU), the law provides for administrative liability (Articles 21.1, 21.4, 21.2 of the Code of Administrative Offenses of the Russian Federation). In order to avoid problems during the next inspection, you need to clearly know which categories of citizens are subject to military registration, and timely draw up lists of employees that meet the established criteria.

Who is not included in the lists

• Foreign workers are not considered liable for military service, therefore they are not included in the lists (Article 1 of Law No. 53-FZ of March 28, 1998, Article 15 of Law No. 115-FZ of July 25, 2002).
• Women who do not have a military specialty.
• currently serving in the military.
• Permanently residing outside the Russian Federation.
• Serving sentences in places of detention.

The General Staff of the Armed Forces of the Russian Federation approved the Guidelines dated July 11, 2017, which lists all categories of personnel subject to registration. These include:

• Men of military age (18-27 years) not enlisted in the reserve.
• Men who are in the reserve and exempt from conscription.
• nbsp; Men over 27 years old who did not serve in the army due to a delay.
• All citizens who have been discharged from the army or who have served in alternative service.
• Women who have received military specialties.
• Specialists trained at the military departments of educational institutions.

Important! Consider all eligible employees, including those working remotely, part-time, or outsourced. part-time jobs.

Reservation of citizens who are in reserve is entrusted to individual employers by order of the Interdepartmental Commission of the Armed Forces of the Russian Federation, executive authorities and local governments. The organization receives ready-made lists of positions and professions or extracts from them. On the basis of the documents received, it is necessary to book employees suitable for the requirements and fill out the forms of form No. 4 (issued at the military registration and enlistment office). Usually, we are talking about valuable specialists, representatives of rare professions, highly qualified managers. Reserved citizens are exempt from conscription for military training and service during mobilization.

What documents of military registration is maintained by the employer

Maintaining military records in an organization requires the execution of a number of documents - both for internal use and for transfer to the military registration and enlistment office. First of all, the employer issues an order to organize military registration.

Order on the organization of military registration with expert comments

The document is drawn up in free form and is one of the mandatory for any organization.

The experts of the magazine "Personnel Business" will tell in detail,. If the VU will be conducted by an employee of the personnel department on a part-time basis, do not forget to make the appropriate changes to labor contract, staffing and time sheet.

Attention! To find out if the applicant is liable for military service, look at the 13th page of the internal passport, where the corresponding stamp is placed.

In addition, the employer is entrusted with carrying out explanatory activities with employees, as well as compiling and maintaining:

• file cabinets of personal cards (forms No. T-2, T-2GS) for all employees who are in the reserve and are subject to conscription for military service;
• log of checks of the state of military registration;

How to keep military records in an organization: step by step instructions

Absolutely all enterprises are required to keep military records, regardless of the field of activity and organizational and legal form. It will help you to understand the intricacies of the process and understand how the organization of military registration in the organization begins, step by step instructions.

Step-by-step instructions: we keep military records in the organization

Step 1. Appoint a responsible person. This can be either a company secretary or an employee of the personnel department, or a main employee or an entire unit (military registration desk) engaged exclusively in maintaining military records. The expert of the "Personnel System" will tell how to determine the number of employees keeping military records in an organization

Step 2. Determine which categories of employees you will work with. Focus on the requirements of the Guidelines, approved. General Staff of the Armed Forces of the Russian Federation on April 11, 2017 and Decree of the Government of the Russian Federation No. 719 of November 27, 2006. If the enterprise maintains not only general records, but also reservations of citizens staying in reserve, additionally develop documents in accordance with the annexes to the Instruction approved by the resolution of the Interdepartmental Commission on Reservations No. 664c dated February 3, 2015.

Step 3. Register the employer with the local military commissariat. Here you can also get an introductory briefing, guidelines, sample documents and advice on controversial or atypical cases. Registration separate subdivisions conducted at the location of branches and representative offices, and not the parent organization.

Step 4. Prepare all the necessary documents: magazines, cards, lists. If possible, automate part of the paperwork using special programs for the formation of workflow.

You can master the methods of competent document management at the HR School:

Step 5. Keep your military records up to date. At least once a year, check the data of personal cards with documents provided by employees or representatives of the military registration and enlistment office, make the necessary changes.

Step 6: Meet reporting deadlines. The employer is obliged to provide the military registration and enlistment office or local authorities with the following information:

• about male employees who turn 17 next year - the age of initial military registration (every year before November 1);
• about male employees aged 15 and 16 (annually in September).
• on the employment and dismissal of employees subject to military registration - within two weeks from the date of the event;
• about employees who are at the VU - upon request within two weeks.

It is important not to be limited solely paperwork, but to carry out full-fledged methodological training of personnel: explain the procedure for mobilization, hand over summonses, and promptly report calls to the military registration and enlistment office.

VU maintenance checks are carried out regularly. If the company does not yet maintain military records, start with organizational issues: register at the military registration and enlistment office, appoint a responsible employee. If records are maintained, an audit will not interfere: check the data and make sure that you report to the military registration and enlistment office on time, and all the necessary documents are stored in the personnel department or the military registration desk of the enterprise.