1c software product for pharmacies. Document “Setting item prices”
- Ordering goods to a supplier
- Receipt of goods from the counterparty to the pharmacy warehouse
- Moving goods between pharmacy warehouses
- Transfer of goods between organizations
- Returning goods to the supplier
- Return of goods from customers
- Selling product sets
- Conversion of goods (inventory)
- Sales of goods and services
- Ordering goods from the buyer
- Receipt of funds from customers
- Transferring funds between store cash desks
- Preparation of sales receipts and a summary report for the cash register
- Working with acquiring systems and bank loans
- Serial accounting medicines taking into account INN, release form, dosage, pharmacotherapeutic groups
- Accounting for vital and important medications, mandatory pharmacy assortment and specialized groups
- Accounting for analogues medicines, allowing you to find a replacement for a missing medicine or product
- Factory barcode accounting
- Search for drugs according to INN in Latin
- Loading/unloading mechanism documents from an external file (txt, dbf, xls, mxl formats). Electronic document flow is supported: the ability to download supplier price lists, invoices, and stock for display cases
- Formation product barcode when creating items and characteristics
- Display of balances product in the list of the product reference book
- Ability to download regulatory and reference information on medicinal products from ITS-Medicine materials to facilitate the process of initially filling out the nomenclature reference book and keeping it up to date
- Download/Update Service information on drugs and series prescribed for withdrawal from the pharmacy retail network(falsified) allows you to use data from the official website Federal service for supervision in the field of healthcare and social development. The documents control counterfeit drugs, as well as batches with expired expiration dates.
- Arrival registration medicines from the counterparty to pharmacy warehouses, including in two-phase (order) mode
- Pricing: centralized, decentralized, mixed. Revaluation of the entire product range or individual product groups
- Processing customer orders
- Creating orders to suppliers
- Registration of movement medications between pharmacies, internal warehouses of the organization, pharmacies and warehouses of the enterprise, including in two-phase (order) mode
- Preparation of inventory documents medicines (“Inventory of goods”, “Write-off of goods”, “Posting of goods”)
- Registration of incoming and outgoing cash orders in the workplace of the chief clerk (cashier)
- Preparation of travel documents funds between pharmacies, internal cash desks, pharmacies and cash desks of the organization
- ABC Reports-analysis and ABC\XYZanalysis,“Goods for shipment”, “Goods for acceptance”
- Issuing sales receipts, a summary report on the cash register, taking into account returned goods per shift (Z-report, X-report)
- Complex payment: The client can pay for one purchase with a gift certificate, bonus card, discount card, cash and several credit cards
- Mechanism for selling related products. There are two options for filling in data about related products: automatic algorithm for analyzing sales data from previous periods and the ability to manually adjust. Informing the head of the RMK about goods sold jointly
- Registration of returns goods from customers (a mechanism for automatically creating necessary documents when returning “Not Day to Day” in RMK mode)
- Job with acquiring systems
- Accounting for sales on bank loans
- Discounts on discount cards (cumulative discounts), discounts divided by store, by counterparty, for the entire amount of the check or separate item, by duration, by quantity of goods, by type of payment
- Gift certificates: moving, writing off, selling, paying off against purchase. Control of one-time sales and redemptions
- Flexible bonus service allows the program user to independently organize a bonus program that suits him or become a participant in an external loyalty program (“Benefit” of Home Credit Bank). Possible options use of bonus services: discount, deposit and mixed
- SMSnewsletter from the letter addressee with control of message delivery will notify customers about new arrivals of goods, the beginning of promotions and sales. The ability to create templates for groups of recipients, bans on sending messages at certain hours. The newsletter is organized through the sms4b.ru service
- Product delivery service allows you to create an order for the delivery of goods to the buyer, prepare delivery documents and generate a report on the execution of orders
- Personal electronic signature helps the user control the actions of staff and eliminate violations when processing trade transactions, electronic documents and generation of working time sheets
- Using registration cards It is possible to change and identify the user using magnetic, barcode cards or biometric data - fingerprint. Personalization of sales
- Control over all operations carried out in the pharmacy by the first capitalists helps to conduct information integrity control mechanism
- Cash transactions control system. Logging of cashier's actions, mechanisms for informing about significant events by e-mail, SMS and using notifications in the system. Video surveillance using USB cameras. Specialized workstations are provided for analyzing the actions of the cashier with the ability to view the corresponding fragment of the video stream.
- Information kiosk with a clear interface allows you to reduce the workload of the first-time customer and speed up the process of servicing customers. In the info kiosk you can view information about the product, pharmacies, marketing promotions, number of points on bonus card, and also place an order for the goods yourself
- Exchange mechanism with sites allows you to synchronize data with on-line stores: download information on product items, their images, load customer orders into the configuration
- It has been developed to receive goods into the warehouse, carry out inventory in the store, check prices and unload the queue during peak hours. mobile application "1C-Rarus: Mobile data collection terminal"
- Mobile application "1C-Rarus: Mobile point of sale" allows you to record sales in retail outlets, installation of a desktop computer in which is impossible or impractical
- The application solution interacts with various categories commercial equipment. The list of supported models is constantly expanding
- Currently, the 1C: Retail 8. Pharmacy program is designed to work in conjunction with a management system, which is the 1C-Rarus: Pharmacy Management program.
- The program "1C: Retail 8. Pharmacy" integrates with "1C: Enterprise Accounting 8"
In configuration "Retail 8. Pharmacy" batch records are maintained for medicines. Serial accounting of medicines is implemented based on the characteristics mechanism.
Accounting for goods in terms of additional characteristics
- Unit of measurement.
- Release form.
- Dosage.
- Manufacturer.
- Pharmacotherapeutic group.
- Certificate.
- International nonproprietary name (INN).
- Set of packages.
- Roszdravnadzor code.
- To belong to:
- mandatory assortment;
- VED;
- prescription drugs;
- narcotic drugs;
Accounting for analogues allows you to find a replacement for a missing drug or product.
To facilitate the process of initially filling out the nomenclature directory and keeping it up to date, the ability to download regulatory and reference information on medicines from the materials on the “ITS MEDICINE” disk has been implemented.
The solution is integrated with the Federal State Information System “Monitoring the movement of medicinal products”, which allows you to check the authenticity of the medicinal product upon receipt at the warehouse and prevent the sale of counterfeits. Batch batches with expired expiration dates are monitored.
Price control for VED and NSiPTV
Monitoring of maximum permissible retail prices and manufacturer prices for VED and NSAIDs is carried out.
In the “Retail 8. Pharmacy” configuration, it is possible to documentation production of a medicinal product using the document “Manufacture of dosage forms”, which indicates:
- Prescription.
- Name of the manufactured dosage form.
- Quantity of the dosage form produced.
- Components (list of medicinal products used for the manufacture of the dosage form).
A mechanism for automatically calculating the price of a dosage form based on its components and additional costs allows you to quickly set a price for a manufactured drug.
Finished dosage forms can be sold at retail and in small wholesale.
Functionality
- Search for drugs by Latin name INN. The search results include both a product whose name satisfies the search conditions and a product whose INN satisfies the search condition.
- Search for goods by INN in RMC mode.
- Vital and Essential Drugs indication and series according to expiration dates in sales documents.
- Printable forms : rack card, protocol for agreeing prices for the supply of vital and essential drugs.
- Printing labels and price tags. Receipt labels and price tags from the item card Setting mechanism individual label and price tag for nomenclature.
- Dividing packages during sale.
- Control of minimum balances in the context of pharmacies.
- Processing orders and returns suppliers.
- Ordering items that are not in the database. The list of supplier items is loaded into the database without creating item items. The item is created at the time the buyer places an order.
- Registration of receipts and sales medicines and services, movement of drugs to store warehouses, including in two-phase (order) mode.
- Quick Entry Mechanism series of nomenclature upon admission.
- Prompt creation of items missing from the database.
- Saving an image of an item in a card from a Web camera.
- Preparation of documents for movement of funds between pharmacies, internal pharmacy cash registers, pharmacies and enterprise cash registers.
- Registration of incoming and outgoing cash orders directly in pharmacies.
- Processing customer orders(including in RMK) with possible reservation of goods, sales by order.
- Issuing sales receipts, and at the end of the shift, a summary report on the cash register, taking into account the returned goods per shift.
- Reconciliation of cash register counters with data information base.
- Trade in bundles of goods(operation “Assembly of goods”).
- Possibility of using percentage discounts on discount cards (cumulative discounts), discounts divided by pharmacies, discounts to counterparties, discounts on the amount of the check, discounts by validity period, by quantity of goods, by type of payment.
- View marketing promotions in RMK.
- Closing a cash register shift without a Z-report from the RMK and ARMK menus.
- Complex payment mechanism allows you to pay for your purchase simultaneously in cash, non-cash, bonus points and gift certificates.
- Working with acquiring systems, accounting for payments for goods using payment cards, accounting for acquiring agreements and conditions for the return / non-return of a trade concession by the acquirer when returning goods.
- Processing returns of goods from customers(mechanisms have been implemented to automatically create the necessary documents when returning “Not Day to Day” in the RMK mode).
- Interactive notification in RMK about medical products, sold together; automatic and manual generation of a list of jointly sold products.
- Preparation of goods inventory documents(“Recount of goods”, “Write-off of goods”, “Capitalization of goods”).
- Electronic document management with suppliers (working with txt, dbf, xls, mxl, ods formats). supplier price lists, invoices, etc. without established Microsoft Office. from electronic documents.
- Conducting mutual settlements with contractors and employees.
- Choice way cost accounting.
- Cost accounting by moving average estimate.
- Accounting for funds in company accounts. Exchange data with client-bank.
- Alternative cashier workplace.
- Uniqueness control incoming documents.
- Accounting for gift certificates, and they can be used repeatedly by reactivating the certificate numbers.
- Filling out an application for delivery of goods(based on the document “Sales of goods” or the document “KKM Receipt” from RMK).
- Mechanism automatic pricing received items.
- Sales planning pharmacies.
- Sale related products.
- Serial accounting cross-section of medicines manufacturer's series and expiration dates. about nomenclature positions from the “ITS Medicine” disk and from the 1C:ITS website.
- Downloading registers of maximum prices of manufacturers of VED and NSiPTV medicines from the “ITS Medicine” disk and from the “1C:ITS” website.
- Automatic filling register of maximum retail prices for VED and NSiPTV based on data from the register of maximum producer prices.
- Taking into account the specifics of pricing for VED and NSAIDs drugs.
- Operational monitoring of drugs by Roszdravnadzor.
- Color indication of series by expiration date when selecting goods in documents and in the RMK.
- Accounting for minimum drug balances in terms of stores.
- Receiving reports for minimum drug balances and for products with expired shelf life.
- Taking into account supplier priorities when selecting product analogues.
- Subsystem " Bonus programs» allows you to accrue and write off bonuses for sales manually or according to a customized schedule; pay for purchases with bonus points. A mechanism for deferred bonus accrual has been implemented.
- Bonus service 1C:Rarus.
- Possibility of organizing group SMS and e-mail mailings. Distribution of information about upcoming promotions, new products, and various events. Set provided standard templates messages. Delivery is monitored, and it is also possible to prohibit sending messages at certain hours.
- Personal electronic signature helps the user control the actions of staff and eliminate violations when processing trade transactions, electronic documents and generating time sheets.
- Using registration cards and if you have the appropriate equipment (scanner, magnetic reader, biometric reader), you can change and identify the user using magnetic, barcode cards or biometric data - a fingerprint.
- Satisfaction Rating buyers allows you to analyze and manage relationships with customers.
- Survey of solution users.
- Mechanism employee motivation for the sale of certain goods, increasing sales turnover. Motivation is determined in total terms.
- Exchange with the site has been implemented enterprises on the 1C-Bitrix platform. Data on the product catalog, product characteristics, balances, prices are transferred from the system to the site, and customer orders are transferred from the site to the system.
- CCTV using USB cameras, a log of cashier’s actions, mechanisms for informing about significant events via e-mail, sms or notifications in the program will help analyze the actions of the cashier. For analysis, a specialized workstation is provided with the ability to view a fragment of the video stream corresponding to the cashier’s action.
- A mechanism for logging cashier actions. Keeping a log of transactions performed at the cash register.
- Possibility of using an information kiosk. The user has the opportunity to independently view information about the product, pharmacy, information about current marketing promotions, the number of credited bonuses for the purchase and the amount of accumulated bonuses on the discount card. “Shopping cart” allows you to select a product from the catalog and place your order yourself.
- Trade equipment support: fiscal registrars, data collection terminals, barcode scanners, weighing equipment, customer displays, payment terminals, magnetic card readers. Working with commercial equipment is possible over the network.
- Connecting commercial equipment using 1C:Rarus technology.
Information bases created on the basis of an industry solution "1C: Retail 8. Pharmacy", have the ability to work in distributed information base (RIB) mode with a clear division of document flow among pharmacies, where information on all pharmacies in the network is consolidated in the main RIB node. Mechanisms for automatic initiation of exchange are provided.
Also, “1C: Retail 8. Pharmacy” can automatically exchange information with the management information system (back-office) in duplex mode. As a control system for "1C: Retail 8. Pharmacy" can be used "1C-Rarus: Pharmacy Management". In the control system, you can create an unlimited number of “1C: Retail 8.Pharmacy” nodes, which in turn can be the main nodes of a distributed information base.
Mechanisms are provided for administering information base users of remote RIB nodes from the main node "1C: Retail 8. Pharmacy" by the system administrator, for example, in the main node of the RIB, the system administrator can create (edit, assign roles, interfaces, reset password) a user of the information base of the remote node, and also have access to up-to-date information about the settings of IS users made in configurator (or enterprise) mode directly in the RIB nodes.
IN "1C: Retail 8. Pharmacy" Along with multi-pharmacy accounting, multi-company accounting has been implemented, where each warehouse (sales floor) can be assigned to a specific organization.
"1C: Retail 8. Pharmacy" can use order schemes for the movement, sale and receipt of goods at the warehouses of an enterprise or pharmacy. The order scheme represents the movement of goods required for acceptance or shipment from the warehouse to the buffer list, while the actual operation with the inventory balance in the warehouse is carried out by an issue or receipt order.
The system implements the ability to control the setting of prices for medicines in accordance with the law for each series separately.
It is possible to work with item price types, which, if a control system is used, can act as recommended prices for retail trade, but be adjusted for retail sales depending on the geographical location of the pharmacy.
Mechanisms for creating layouts of price tags and labels and printing them from product documents and directly from the “Nomenclature” directory have also been implemented.
Reporting
A flexible reporting system is an advantage of the solution "1C: Retail 8. Pharmacy":
- Operational reports: statement of goods in warehouses, sales of goods (with details of discounts, customers, payment cards and sellers), deviations in the movement of goods, etc.
- Analytical reports: ABC/XYZ analysis of sales, cash flow, mutual settlements with counterparties (employees), analysis of supply needs, performance indicators, etc.
- Custom Reports: delivery of goods, report on minimum balances, report on goods with expired shelf life, etc.
- Regulatory reports (standard statistical forms) : product report, summary report (on cash register counter readings and revenue for the current day in case of using more than one KKM cash desks) etc.
Integration
- WITH mobile applications
:
- mobile point of sale;
Data exchange
- Two-way data exchange supported with the “Enterprise Accounting” configuration, editions 2.0 and 3.0. When configurations are used together, operational accounting of movements and balances of goods and cash is carried out in the “Retail 8. Pharmacy” configuration. The Enterprise Accounting configuration provides routine accounting of operations.
- Data exchange mechanisms from "1C: Entrepreneur's Reporting, ed. 2.0", "1C: Managing our company, ed. 1.6", "1C: Management manufacturing enterprise, edition 1.3" expand the capabilities of the information system.
27.07.2017
Pharmacy, despite what it represents commercial enterprise and operates for profit, is an institution that provides the population with the necessary medicines and other medical products.
The above specificity of the pharmacy market requires the creation of special conditions for the functioning of pharmacies in the pharmaceutical industry and as trading enterprise. Thus, double obligations are imposed on the work of pharmacies.
To make work easier, special programs have been created that take into account the operating conditions of pharmacy enterprises and the requirements placed on them.
Today, there are many programs that allow you to automate some processes, which, however, may be incomprehensible to most novice pharmacy owners. First, you need to decide on the range of tasks and functions that need automation, and based on them, make a choice in favor of one program or another.
A special program for a pharmacy “1C: Pharmacy” will allow you to properly organize and automate the accounting of goods and the maintenance of accounting documentation. The software product has all the necessary capabilities and is focused specifically on the features of the pharmaceutical product range.
Features of the 1C:Pharmacy program
It has long been known that software solutions from 1C have become real assistants for doing business and managing an enterprise. Selling medicines has its own distinctive features who need a specialized program created specifically for these purposes. The “1C:Pharmacy” program became such a solution, taking into account the specifics of the work of a pharmacy and significantly facilitating the work.
What benefits does a manager get when working with this program? He exercises control over his enterprise, including the range of products and the work of his personnel.
The main feature of the 1C: Pharmacy program is the possibility of its implementation in pharmaceutical enterprises with varying degrees of development - the product will always help improve efficiency and show more productive results of the pharmacy.
Functions of the 1C: Pharmacy program and their features
The software solution "1C: Pharmacy" has a wide functionality, including:
- accounting of pharmaceutical goods;
- preparation of inventory documents;
- registration of incoming and outgoing orders in the pharmacy;
- issuing sales receipts;
- accounting for discounts and discount cards when purchasing;
- support for commercial equipment;
- control over the setting of prices for medicines;
- accounting for the movement of medicines;
- processing returns;
- accounting of drugs by batch;
- and many others.
The manager will definitely like the wide functionality of the 1C program; for example, with the help of one button he can obtain data about all medicines and other medical products that are available both in the pharmacy and in the warehouse.
Using the 1C:Pharmacy program, you can classify the existing range of products taking into account their characteristics, determine whether they belong to a special pharmacological group, and obtain data on the quantity of the product.
It is also necessary to note the function of being able to record defective products, as well as tracking and removing unusable products and drugs. Using this function, it has become possible to monitor the quality of the goods being sold and prevent the possibility of low-quality products going on sale and, accordingly, avoid further consequences.
The end result of the implementation and use of the 1C: Pharmacy program will be the stable development of the pharmacy enterprise, increased profits and effective work personnel.
The manager will be able to optimize the material costs of his pharmaceutical establishment, without increasing the number of jobs and expanding the range of products presented. Collaboration with suppliers will also become more productive.
Many pharmacy business owners have already appreciated the quality and functionality of the 1C: Pharmacy program and remain satisfied with the results of its use.
Selection of goods by manually filling out the product range.
In the nomenclature field, enter part or all of the name of the drug. A list of names containing the word you entered opens. To return to the item field, use the “F10” key.
To go to the list of drugs, press “Enter”, after which you will find yourself in the first position of this list. Using the “up arrow” and “down arrow” keys on the keyboard, select the desired name. Press “Enter” again. If there is more than one batch of a given product in stock, a window will be displayed to select a specific batch.
By default, the first line of parts is active; if you need to select another part, use the down arrow key on the keyboard. Press "Enter".
In the window that appears, indicate the required quantity of goods. Press "Enter".
The item is added to the check:
FIFO mode.
There is an automatic batch selection mode - FIFO.
When setting this mode, the product batch is selected automatically by the program according to the selected conditions:
l by expiration date (the first one expires - the first one goes away),
l upon arrival of goods (first in, first out).
Product selection in this mode can be done manually by filling out the nomenclature field, as well as by scanning the factory barcode from the product packaging.
Printing of the preliminary receipt (buyer's application).
Cash payment comes first. To select it, you just need to press the “Enter” key. After which the input window will become active.
If the client gives the amount without change, you press “Enter”, after which the check is printed, the window with the check is cleared, and the program is ready to fill out the check again.
If the client gives an amount with change, you enter the amount he gives (the field for entering this amount is immediately active). In this case, the change is automatically calculated.
After entering the amount, press “Enter”, the check is printed, the window with the check is cleared, and the program is ready to fill out the check again.
To pay by card, use the down arrow key to select “Card” and press “Enter”. Next, execute the commands received from the acquiring terminal (insert the card, enter the PIN, pick up the card).
For a mixed payment type, select “Mixed”, enter the amount that will be debited from the card and the amount that will be paid in cash. The buyer inserts the card into the terminal, press “Enter”, after which the receipt is printed, the window with the receipt is cleared, and the program is ready to fill out the receipt again.
Seal sales receipt.
To print a sales receipt, press the key combination “Ctrl” and “T”.
In the window that opens, place the cursor on the receipt that you want to print and click the “sales receipt” button.
Application of loyalty cards.
To apply a loyalty card discount, scan the card's barcode with a scanner. You should read the card barcode while in the receipt window (not in the selection window). If the card is registered in the system and there are valid discount programs for it, the discount will be applied to the check lines automatically. A window will also appear with information about the number of points on the buyer’s card.
To calculate card discounts, press the key combination “Ctrl” and “M”.
The “Discount” field will be filled in with the amount of the discount received.
In the product selection window, go to the INN search field by pressing the “F5” key. Enter the INN of the drug - the program will display products in stock with this INN.
Search for product synonyms.
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Enter in the nomenclature field the name of the product for which you want to select a synonym. If this product has synonyms, in the “C” (synonyms) window, a “V” icon will be placed next to this name. In the line of the desired drug, go to the field of this icon using a few presses of the “Tab” key or the “right arrow” key on the keyboard and press “Enter”.
The program will automatically fill in the INN field with the international nonproprietary name of this drug and show all products with this INN in stock.
Closing a shift.
At the end of the work shift, the following reports must be taken:
· X-report on the terminal (if there are acquiring operations) - key combination “Ctrl” and “J”
· X-report on the cash register - key combination “Ctrl” and “F11”
· Z-report for the terminal (if there are acquiring operations) - key combination “Ctrl” and “I”
· Z-report on the cash register - key combination “Ctrl” and “F10”
· Section report
Generating a report by section.
After closing a shift, to create a report by section, you must select “Cash shifts” in the organizer tab.
The list opens cash register shifts. We find the required cash register shift.
We stand on it and press the “Report by sections” button.
The report is generated by sections.
If you have difficulty remembering the key combinations for generating X-reports and Z-reports, you can press the “Esc” key in the receipt window. The Select Command menu appears. Take an X-report or Z-report by pressing “Enter” on the desired report.
Hotkeys.
To view hot keys, press the “F1” key in the receipt window.
If necessary, print this tip by clicking on the printer icon.
Workplace cashier 1s8 Pharmacy Retail. Instructions.
Turn on your computer and wait until it boots completely.
Launch the 1C Enterprise program via the shortcut:
In the window that appears, launch “1C: Enterprise”.
Open the organizer tab. In it, select the “Cashier Workplace” item.
The program will ask a question about opening a shift. We confirm the opening of the shift.
The nomenclature window will automatically open in front of you:
Go to the receipt field by clicking “+”. We check the opening of the shift.
If the request to open a shift was not specified automatically when starting the program, open the shift by pressing the key combination “Ctrl” and “F9”.
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We shoot an X-report by pressing the key combination “Ctrl” and “F11”, make an entry - a combination of “Ctrl” and “F3”.
The selection of goods is carried out in the product range window.
This window displays a list of goods available in the pharmacy, indicating the balances,
prices, series, expiration dates, etc.
Go to the nomenclature window by pressing the “F” key.
Product search can be carried out:
l by manually filling out the nomenclature field with the name of the drug,
l by scanning the factory barcode from the drug packaging.
