Security manager job description. Purchasing manager job description, Purchasing manager job description, Purchasing manager job description template
Each company has a supply department, where top, middle and lower managers work. In Russia, the top position in supply chain management is usually titled "Head of Procurement" and the supply manager is a middle management position.
Material resources are available at all enterprises, regardless of their field of activity. Their presence is necessary for normal operation organizations. The procurement manager is responsible for providing the enterprise with material resources. This specialist not only monitors the delivery of goods and their storage, acting as a storekeeper, but can also find profitable suppliers and future business partners. Sometimes the manager himself is engaged in purchases.
The job description of the manager of the supply department includes duties, rights and responsibilities. He must be familiar with this document.
Basic provisions
The main task of the supply manager can be called the constant provision of the company with all material resources, building materials, equipment, fuel, etc. He is obliged to control the constant supply of materials and production raw materials necessary for the enterprise for the normal conduct of its activities, as well as goods that are then put up for sale.
Purchasing Manager must have sufficient knowledge of the organization's core activities and understand its needs. He also needs to properly direct his subordinates - purchasing agents.
Some companies assign other tasks to managers - selection of profitable suppliers, market research of purchased goods, solving problems with transport and customs clearance, warehouse management.
The position of supply manager is considered to be a managerial one. It can be occupied by a specialist with a higher economic or technical education, whose work experience is at least a certain number of years.
The manager must be aware of the regulations and legal acts, Russian legislation, labor protection rules, as well as instructions for the logistics of the enterprise. He needs to have the ability to plan the process of supplying the enterprise with various resources and materials. The supplier must understand how the standards for production reserves are created, how resource saving is carried out.
He should also know the procedure for the material and technical equipment of the organization, the rules for maintaining contracts concluded with suppliers, the basics of the correct execution of documents regulating the movement of material assets within the company, the standards for compliance with the quality of goods and their preparation. Such a specialist should be familiar with the range of material and technical resources, their retail and wholesale cost.
He needs knowledge of the features of production, management and organization of labor, as well as the technologies used to carry out his duties. Manager must know how to handle office equipment, various communication means with which information can be processed.
The employee is accepted for the position strictly by order of the chief executive, and the candidate is proposed by the production director or other official. During the absence of the manager due to illness, business trip or vacation, he is replaced by another employee who bears all responsibility during this period and has his rights. The supplier reports to the production director.
Responsibilities
AT functional responsibilities Purchasing Manager includes solving issues related to logistics. He plans the process of supplying materials to the production, calculates the stock standards depending on the degree of need for resources. The manager controls the creation of new programs to constantly provide the organization with material and technical resources.
This specialist must look for suppliers and select from them those who offer more favorable conditions and quality products. Then he needs to maintain relationships with reliable suppliers, identify the feasibility of direct long-term cooperation related to the procurement of resources.
The manager conducts negotiations during which he makes orders from suppliers.
The supplier can also consider the offers of wholesalers for the sale of materials by viewing advertising information. Another of his duties is to conclude supply contracts, ensuring the delivery of resources in compliance with all terms and conditions. He processes the delivered materials, checks their completeness and quantity, and also draws up acceptance documentation.
The purchasing manager issues claims against suppliers who violate obligations. He develops solutions to increase the efficiency of the operation of material and technical resources, takes measures to reduce costs and identifies excess materials. This specialist also solves issues of replacing expensive resources with more affordable, but not inferior in quality materials. Another responsibility of the manager is to draw up conclusions about the quality of the purchased raw materials.
Responsibility and rights
The procurement manager is responsible for poor-quality or insufficient fulfillment of the obligations assigned to him, as well as their complete failure, but within the framework of the current Russian legislation. He is responsible for offenses committed during work and material damage caused to the company, also in accordance with the law. The manager is obliged to maintain the confidentiality of information related to the work of the organization.
The procurement specialist has the right to decide how the interaction with suppliers will take place material resources. He can, within the scope of his powers, carry out the approval of documents and sign them. Also, the purchasing manager has the right, independently or in connection with the decision CEO make requests for the provision of necessary documents and information by the heads of structural divisions.
He has the opportunity at any time to get acquainted with the instructions and documents, regulating his duties and rights in the organization.
The manager is given the right to offer management options for introducing new details into job responsibilities to improve the quality of work. He has the right to demand from managers the creation of organizational and technical conditions for work.
Every business needs a procurement specialist. He is engaged in the supply of material and technical resources, the necessary raw materials for production, monitors their constant availability and quality. Belonging to the category of managers, the purchasing manager controls material support enterprises. This employee works with suppliers, places orders for the purchase of materials. The manager must fulfill certain requirements, he is responsible for non-fulfillment of work requirements.
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SUPPLY MANAGER JOB DESCRIPTION
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(name of institution)
00.00.201_ #00
I. General provisions
1.1. This job description establishes the rights, responsibilities and duties of the procurement manager __________________________________________ (hereinafter referred to as the "enterprise"). Institution name
1.2. The supply manager belongs to the category of managers.
1.3. A person appointed to the position of a supply manager must have a higher professional (economic or engineering-economic) education and work experience in the specialty in the field of supply for at least ______ years.
1.4. Appointment to the position of a supply manager and dismissal from it is carried out on the basis of an order on presentation (; other official)
1.5. Sales manager reports directly
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. General provisions
1. The supply manager belongs to the category of managers.
2. A person who has a higher professional (economic or engineering-economic) education and at least years of work experience in the specialty in the field of supply is appointed to the position of a supply manager. (3 years old; others)
3. The supply manager must know:
3.1. Legislative and regulatory legal acts, teaching materials for the logistics of the enterprise.
3.2. Methods and procedure for prospective and current planning of the supply of an enterprise logistical resources (raw materials, materials, semi-finished products, etc.).
3.3. The procedure for developing standards for production reserves, carrying out work on resource conservation.
3.4. Organization of logistics.
3.5. The procedure for concluding contracts with suppliers and monitoring their implementation.
3.6. Requirements for the preparation and execution of documentation for the release of material and technical assets to the divisions of the enterprise.
3.7. Standards and specifications on the logistics of product quality, methods and procedures for their development.
3.8. Wholesale and retail prices, the range of consumed material and technical assets.
3.9. Fundamentals of technology, organization of production, labor and management.
3.10. Requirements for the organization of accounting for supply operations and the procedure for reporting on the implementation of the logistics plan.
3.11. The procedure for preparing claims against suppliers for untimely or poor-quality performance of the terms of concluded contracts.
3.12. Information processing methods using modern technical means communications and connections, computers.
3.13. Fundamentals of labor legislation.
3.14. Rules and norms of labor protection.
4. Appointment to the position of a supply manager and dismissal from the position is carried out by order
the head of the enterprise on the proposal of the production director; another official)
5. Sales manager reports directly to (production director; other official)
7. During the absence of the supply manager (business trip, vacation, illness, etc.), his duties are performed by a person appointed in in due course. This person acquires the appropriate rights and bears responsibility for the improper performance of the duties assigned to him.
Purchasing Manager:
1. Develops an enterprise policy on logistics issues.
2. Leads the development of projects of long-term, current plans and balances of material and technical support of the production program.
3. Participates in the calculation of production stock standards based on the determination of the need for material resources (raw materials, materials, semi-finished products, equipment, components, etc.).
4. Manages the development and implementation of programs for the continuous supply of the enterprise with the material and technical resources necessary for production.
5. Carries out a search for suppliers, focusing on the quality of the proposed material and technical resources, price, delivery time, favorable delivery conditions.
6. Develops relationships with suppliers, analyzes their production and financial capabilities, studies the possibility and feasibility of establishing direct long-term economic relations for the supply of material and technical resources.
7. Prepares and corrects pre-contractual documentation.
8. Negotiates with suppliers in order to place orders and agree on terms and conditions of delivery.
9. Concludes contracts with suppliers.
10. Organizes the study of operational marketing information and advertising materials on the offers of small wholesalers and wholesale fairs in order to identify the possibility of acquiring material and technical resources in order wholesale trade, as well as the purchase of material and technical resources, sold in the order of free sale.
11. Ensures the delivery of material resources from suppliers and sellers in accordance with the terms and conditions stipulated in the contracts.
12. Organizes the processing of supplies of material and technical resources (acceptance by quantity and completeness, identification of quality, preparation of the necessary acceptance documentation, internal movement to storage sites or production units enterprises).
13. Prepares claims against suppliers in case of violation of their contractual obligations, controls the preparation of settlements for these claims, coordinates with suppliers changes in the terms of concluded contracts.
14. Periodically evaluates the terms of existing contracts for the quality of fulfillment of obligations by suppliers in order to make decisions on finding new suppliers, changing the schemes of work with suppliers.
15. Organizes control over the state of stocks of material and technical resources, operational regulation of production stocks at the enterprise, compliance with the limits on the release of material resources and their spending in the divisions of the enterprise for its intended purpose.
16. Leads the development and implementation of measures for:
Improving the efficiency of the use of material and technical resources;
Reducing the costs associated with the transportation and storage of material and technical resources;
Improving the system of control over the expenditure of material and technical resources;
Identification and sale of surplus material and technical resources.
17. Develops proposals for replacing expensive material and technical resources with more affordable and affordable, but at the same time exactly meeting the quality requirements.
18. Develops and implements programs for:
Reduce investment in inventories through improved planning and sourcing;
Improving the quality of purchased material and technical resources;
Reducing the raw material component of the cost of products manufactured by the enterprise.
19. Coordinates the development and maintenance of procurement databases containing operational information necessary to determine the needs for material and technical resources, sources of their procurement, procurement costs, etc.
20. Organizes the compilation of:
Applications for material and technical resources (summary annual, annual, quarterly, monthly);
Acts, conclusions on the quality of incoming material and technical resources;
- _____________________________________________________________________.
21. Develops tasks for subordinate employees and controls their execution.
III. Rights
The supply manager has the right to:
1. Independently determine the forms of relationships with suppliers of material and technical resources.
2. Sign and endorse documents within their competence.
3. Request personally or on behalf of the immediate supervisor from the heads of departments of the enterprise and specialists information and documents necessary for the performance of their duties.
4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
5. Submit proposals for the management to improve the work related to the responsibilities provided for in this instruction.
6. Require the management of the enterprise to provide organizational and technical conditions and registration established documents necessary for the performance of official duties.
IV. Responsibility
The supply manager is responsible for:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
In the organizational structure of the supply unit, as a rule, there are three levels of managers - the highest, middle and lowest. Analysis results organizational structures Russian enterprises show that at the highest level of supply management, the title of the position head of the department (service) of logistics is most often used, and less often - supply manager. The second name is more typical for middle management.
Giving the supply specialist the status of a manager, it is necessary to delimit his duties from the duties of the top manager of the supply unit, leaving the latter to manage the unit, develop the main priority areas of the supply policy, coordinate the activities of structural units of the unit (warehouses; sectors (groups) of supply, forwarding, accounting, analysis , etc.).
The job description given below is aimed at a senior manager of a small company who decides almost all supply issues, with the exception of the organization of warehousing and storage of material and technical resources. It can also be taken as a basis for developing instructions for the mid-level purchasing manager.
In large companies, there is a division of management functions between managers of the supply department according to certain types material and technical assets or by solving individual supply tasks. As a rule, agents with a clear supply orientation are subordinate to the middle-level manager (raw materials purchasing agent; components purchasing agent; equipment purchasing agent, etc.).
SUPPLY MANAGER'S INSTRUCTIONS
I. General provisions
1. The supply manager belongs to the category of managers.
2. A person who has a higher professional (economic or engineering) education and work experience in a specialty in the field of supply is appointed to the position of a supply manager
3. The supply manager must know:
3.1. Legislative and normative legal acts, methodological materials on the material and technical support of the enterprise.
3.2. Methods and procedure for long-term and current planning of supplying an enterprise with material and technical resources (raw materials, materials, semi-finished products, etc.).
3.3. The procedure for developing standards for production reserves, carrying out work on resource conservation.
3.4. Organization of logistics.
3.5. The procedure for concluding contracts with suppliers and monitoring their implementation.
3.6. Requirements for the preparation and execution of documentation for the release of material and technical assets to the divisions of the enterprise.
3.7. Standards and specifications for the logistics of product quality, methods and procedures for their development.
3.8. Wholesale and retail prices, the range of consumed material and technical assets.
3.9. Fundamentals of technology, organization of production, labor and management.
3.10. Requirements for the organization of accounting for supply operations and the procedure for reporting on the implementation of the logistics plan.
3.11. The procedure for preparing claims against suppliers for untimely or poor-quality performance of the terms of concluded contracts.
3.12. Methods of information processing using modern technical means of communication and communication, computers.
3.13. Fundamentals of labor legislation.
3.14. Rules and norms of labor protection.
7. During the absence of the procurement manager (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and is responsible for the improper performance of the duties assigned to him.
II. Job Responsibilities
Purchasing Manager:
1. Develops an enterprise policy on logistics issues.
2. Leads the development of projects of long-term, current plans and balances of material and technical support of the production program.
3. Participates in the calculation of production stock standards based on the determination of the need for material resources (raw materials, materials, semi-finished products, equipment, components, etc.).
4. Manages the development and implementation of programs for the continuous supply of the enterprise with the material and technical resources necessary for production.
5. Carries out a search for suppliers, focusing on the quality of the proposed material and technical resources, price, delivery time, favorable delivery conditions.
6. Develops relationships with suppliers, analyzes their production and financial capabilities, studies the possibility and expediency of establishing direct long-term economic ties for the supply of material and technical resources.
7. Prepares and corrects pre-contractual documentation.
8. Negotiates with suppliers in order to place orders and agree on terms and conditions of delivery.
9. Concludes contracts with suppliers.
10. Organizes the study of operational marketing information and advertising materials on the offers of small wholesalers and wholesale fairs in order to identify the possibility of acquiring material and technical resources in the wholesale trade, as well as the purchase of material and technical resources sold in the order of free sale.
11. Ensures the delivery of material resources from suppliers and sellers in accordance with the terms and conditions stipulated in the contracts.
12. Organizes the processing of supplies of material and technical resources (acceptance by quantity and completeness, identification of quality, preparation of the necessary acceptance documentation, internal movement to storage places or production units of the enterprise).
13. Prepares claims against suppliers in case of violation of their contractual obligations, controls the preparation of settlements for these claims, coordinates with suppliers changes in the terms of concluded contracts.
14. Periodically evaluates the terms of existing contracts for the quality of fulfillment of obligations by suppliers in order to make decisions on finding new suppliers, changing the schemes of work with suppliers.
15. Organizes control over the state of stocks of material and technical resources, operational regulation of production stocks at the enterprise, compliance with the limits on the release of material resources and their spending in the divisions of the enterprise for its intended purpose.
16. Leads the development and implementation of measures for:
Improving the efficiency of the use of material and technical resources;
Reducing the costs associated with the transportation and storage of material and technical resources;
Improving the system of control over the expenditure of material and technical resources;
Identification and sale of surplus material and technical resources.
17. Develops proposals for replacing expensive material and technical resources with more affordable and affordable, but at the same time exactly meeting the quality requirements.
18. Develops and implements programs for:
Reduce investment in inventories through improved planning and sourcing;
Improving the quality of purchased material and technical resources;
Reducing the raw material component of the cost of products manufactured by the enterprise.
19. Coordinates the development and maintenance of procurement databases containing operational information necessary to determine the needs for material and technical resources, sources of their procurement, procurement costs, etc.
20. Organizes the compilation of:
Applications for material and technical resources (summary annual, annual, quarterly, monthly);
Acts, conclusions on the quality of incoming material and technical resources;
- _____________________________________________________________________.
21. Develops tasks for subordinate employees and controls their execution.
III. Rights
The supply manager has the right to:
1. Independently determine the forms of relationships with suppliers of material and technical resources.
2. Sign and endorse documents within their competence.
3. Request personally or on behalf of the immediate supervisor from the heads of departments of the enterprise and specialists information and documents necessary for the performance of their duties.
4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
5. Submit proposals for the management to improve the work related to the responsibilities provided for in this instruction.
6. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
IV. Responsibility
The supply manager is responsible for:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
