home Calculators An example of a project proposal for a project. Recommendations for drafting a project proposal note - document

An example of a project proposal for a project. Recommendations for drafting a project proposal note - document

This section completes the project development process by introducing the sequence of steps in developing a project description. The first type of work focuses on defining the goals and objectives of the project. The next one defines the logical links between the project objectives and the outputs of the activities. Next, the importance of setting information gathering metrics for the project is explored, and the work focuses on defining metrics for the purpose, objectives, and results of the project so that project progress can be assessed. The section concludes with a work plan and budget for the project based on detailed list activities and brief description strategic integrated plan (log frame).

INTRODUCTION

This section discusses the last step in the project development process, turning problem analysis and activity selection into a project description.

In the previous section, we made a description of the problem field, which guided us in the process of identifying a set of possible measures to eliminate / mitigate the causes of problems. These activities were then discussed in light of their impact, coverage, feasibility and viability. As a result of these discussions, some activities may have been excluded from the project development process, while others may have been revised and improved. We are now ready to move on to drafting the project proposal.

Elements of a project proposal

For project proposals used a lot various forms. People and organizations also use different words and phrases when talking about the same project elements. These differences in form and terminology can be confusing. But almost all project descriptions have common elements. They are listed below and are related to the terms that will be used in this section.

Project description: basic elements	Terms used in this guide
Description of the long-term changes that the project will contribute to	Target
Description of changes in the problems that will contribute to the achievement of the project goal	Tasks
Description of the activities in the project and their expected results that will help in achieving the objectives of the project	Activities (activities, methods, steps in other sources) and their results
Description of the project development evaluation system and plan	Indicators Basic information Monitoring and evaluation plan
Description of project activities with distribution of responsibilities and deadlines	Project work plan
Description of project costs	Project's budget

Structure of this section

Consistently, the process of project development to this point has moved from the analysis of problems to the selection of activities. This section follows the following sequence:

Description of the changes the project aims to achieve	by specifying the purpose and objectives of the project
Description of specific activities to be carried out within the framework of the project	by specifying the activities in the project
Associating expected changes with project activities	by indicating the results of activities
Determining how to monitor and evaluate performance	using indicators for the goals, objectives and results of the project, as well as a discussion of the baseline information against which the implementation of the project is checked, and a description of the plan for monitoring and evaluating the effectiveness of the project
Enumeration of stages of implementation of project activities with assigned responsibilities and deadlines	in the form of a project plan
Estimating Project Costs	as project budget

PROJECT APPLICATION STRUCTURE

A project is a kind of bridge between an idea and its final implementation.

It is very important to see the difference between a project and a funding proposal.

First of all, the project is needed by the executor himself in order to accurately formulate the social problem requiring an immediate solution, to realize the difficulties facing him and to plan subsequent activities.

The application is created in order to convince donors that the problems you have noted really do exist and that you are the one who is able to solve them.

The proposal has a very clear vertical structure, the components of which are the title page, summary, introduction, and problem statement.

On the title page contains all the information necessary for the attention of the donor. As a rule, this is:

1. Name of the project.

2. Name of the applicant organization.

3. Legal status of the applicant organization.

4.Contact information including:

Legal address organizations;

The physical address of the organization;

Phone, fax numbers; e-mail.

5. Surname, name, patronymic and Contact Information(tel./fax, e-mail):

Project Director;

project accountant;

The director of the applicant organization (if he is not in charge of the proposed project).

6. Territory where the project is being implemented.

7.Term of the project (duration, beginning and end).

8. Requested resources, the total cost of the project, the resources available in the organization for this project. The sequence of presentation of this information is most often suggested by the donor himself.

A summary (abstract) is often referred to as " summary» project (no more than 1 page). This is a very important part. The experts will read the resume first, and it should be clear who you are, what the scope and cost of your project are. The summary repeats all parts of the full application (1-2 sentences for each part) and answers the questions: who will carry out the project; why and for what this project is needed; purpose and objectives of the project; planned activities in the project; project result; how the project will be implemented; duration of the project; the means necessary to carry it out.

Introduction(1-2 pages). This section is a presentation. It should contain information about the organization applying for the grant:

Story;

Implemented projects and achievements;

Availability of competent staff and cooperation with volunteers;

Availability of partners;

The level of communication with state and municipal authorities;

Compliance of previous experience with the problem being solved in this project;

And all the information that can give the donor confidence in your organization.

Formulation of the problem- this is an extremely important point of both the project and the project application, since subsequent planning, and often implementation, depends on its precise definition and formulation.

Psychologically, the problem is perceived as something annoying, disturbing, requiring urgent resolution. This is something that should have been, but for some reason is missing from society. Therefore, we objectively speak of it as something with a minus sign.

For example, we note that the number of street children has increased in our region. Is the situation we found a problem? It is rather a statement of the obvious fact. The problem lies deeper and is related to the fact that something important is missing in society, and as a result of this, the situation that lies on the surface worsens.

As a rule, the exact identification of a problem is preceded by a period of research and accumulation of information, which then, after appropriate processing, will form the basis of its formulation. In the attachment, you can provide documents confirming the results of the assessment. You must be sure yourself (to then convince donors) that the problem you have formulated can be fully or partially solved in a realistic time frame, with the resources available to you and the declared budget. As an exception to the rule, the problem may reflect the internal needs of the applicant organization if the requested funds are aimed at improving the efficiency of their own work. Lack of de-

neg can not be declared as a problem. What problem will the money be used to solve?

Usually, when posing a problem (in the absence of special donor requirements), the creators of the application and the project are required to clearly and convincingly explain what the need for the project is, describe the target group, the region of action, and, if possible, provide supporting statistics. Show how the existing problem relates to the objectives of the applicant organization. In general, this section of the application must meet the following criteria:

The problem is related to the goals and objectives of the applicant organization;

The objective situation is considered;

The problem is relevant, important and significant;

The existence of the problem is confirmed by statistics and research results;

The problem is formulated from the point of view of the target group and its needs, not the applicant;

Representatives of the target group are involved in solving the problem;

The problem is specific enough;

The problem is not replaced by methods for solving it.

1. Customer or target audience
Who is it?
The customer and target audience means a specific person or group of people who are directly interested in your work. It is assumed that the project solves a specific problem of the customer or audience. For projects of one type, a customer is usually needed (for example, in the case of publishing or design projects), for projects of another type, a target audience (for example, for many events or educational projects).

Why is this needed?
That the project was not in vain! This confirms the urgency of the problem the project is aimed at solving.

How can I find people interested in my project?
Situation 1: The customer can contact the designer himself to solve a particular problem.
Situation 2: The designer himself is looking for a potential target audience / customer, i.e. people who might be interested in his project work.

How to prove that your project was created for someone?
If the project is created for target audience, focus group participants confirm the relevance of the problem that this project will solve and / or leave feedback after the project is implemented. If the project is created for the customer, it confirms the relevance.

2. Problem field (what problem does the project solve?)
Formulate a specific project problem and describe it:
What is the problem? Whom does it affect? What are the possible reasons? What could be the consequences? ...

You can prove or demonstrate the existence of a problem by referring to the target audience or customer, as well as to relevant and reliable data. So you justify the relevance of the project. Indicate in the application how you are going to do it.

Important for the future project: the product must solve the stated problem.
Is the problem really solvable by the product? How to check it?
If you fill the chatbot with content so that people read it, then the chatbot should run. If you create a bill for the purpose of some changes, then the bill must be passed, and the changes in real life- noticeable and measurable. If you are working on a business plan, that business plan must be implemented in the business.
Otherwise, the problem is not solved.

3. Product image
Identify the most important product features that will solve the problem. Justify your decision. Consider the following criteria, or come up with your own:

Functionality(What is the purpose of the product? What should the product contribute to, what should it do? How can it be used/supported?)
Aesthetic aspect(For a material product, style, look, color, shape, size, texture, pattern, etc., for an event, any aesthetic characteristics, if applicable)
Environmental aspect(Where and how will the product be used and how it may / may not affect the environment?)
Security (How should security be considered?)
Ergonomics (What anatomical / physiological features should be taken into account?)
Cost (Cost limit, what does the cost consist of?)

4. Resources
List the resources needed to complete the project. Resources are all tangible and intangible objects that you will use to create a product.

For example:

Human resources (time and other costs of people involved in the creation of your product);

Material resources (specific items needed to create a product),

Financial resources;

Your personal time;

Internet resources

At this point, it will be convenient to first classify the resources you will be using, and then list the required resources within each class.

5. What will I need to learn during the course of the project?
Briefly describe the knowledge and skills that will need to be acquired in the process of working on the project, necessary to solve the project problem.

6. Step by step planning
Make a list of tasks. Tasks are the “steps” that will move you step by step towards building the product.

Correlate tasks with time and resources (this is planning).
When filling out the application, use the first option for planning, i.e. just a list of tasks with deadlines and resources.

You can use other planning options (table, flowchart, Gantt chart) for your convenience when creating project reporting materials. Some examples:

Option 1: description of the steps
1. Task #1, timeline, resources
2. Task #2, timeline, resources
3. Task #3, timeline, resources

Option 2: table

Task	Timing	Resources
1.
2.
3.

Option 3: Diagram/Block Diagram

Registration number (to be filled in by the CSP manager) CSP) RUSAL TERRITORY 2013 Application form. Competition for implementation social projects Competition for projects to improve the quality of social infrastructure Tick the required area Project duration E-mail E-mail Start of the project Amount requested in rubles Amount available in rubles Total cost of the project in rubles Partners E-mail number of months Project end xx/xx/xx it is you who proposes for whom you are doing this project, what will be the main result of the project. (volume - 3-5 sentences) Bank details of the applicant organization Brief description of the project: Name of the beneficiary (as in the bank) Personal account of the organization (if any) TIN/KPP of the beneficiary TIN of the organization Settlement account of the beneficiary Beneficiary's bank BIC of the beneficiary's bank Income code (if any ) _____________________________ (signature of the head of the organization) (position and full name of the head of the organization) _________________________________ (signature of the project manager) (full name of the head of the project) M.P. 1 1. PROJECT BRIEF ANNOTATION Briefly describe the content of the project, 1-2 sentences for each part: who will carry out the project, why and who needs this activity, what are the goals and objectives, how the project will be carried out, what will be the result, how long will it take will continue and what is the project budget. 2. BRIEF DESCRIPTION OF THE ORGANIZATION, PROJECT TEAM 2.1. Information about the applicant organization. Date of creation, goals, objectives, structure, number of employees and volunteers, main achievements. 2.2. Information about the activities of the applicant organization. Tell us about achievements, successful actions, projects, and the uniqueness of additional sources of funding, available resources and opportunities. organizations, 2. 3. Information about the project team. Specify the employees who will be directly involved in the implementation of the project: full name, position in the organization, age, area of responsibility in the project. 3. STATEMENT OF THE PROBLEM In this section, you need to briefly describe what exactly prompted you to carry out this project, why this project is necessary, what problem it will solve. Here you must substantiate the significance of the problem, confirming this with figures and facts. 4. PURPOSE AND OBJECTIVES OF THE PROJECT The goals and objectives of your project, designed to solve the problem you have indicated, must be achievable, within the time frame and at the cost that you have planned. Here you need to describe what the organization's goal is to solve the selected problem, and what tasks will need to be solved to achieve the goal. 5. STRATEGY FOR ACHIEVING THE GOALS For all participants: In this section, describe how the goals and objectives will be achieved, who will carry out the activities, what resources will be used, how participants in the training program or beneficiaries will be selected, etc. Thus, this section should describe what will happen within the framework of this project, who will do it and to whom specifically this activity will be addressed. This is one of the most voluminous and detailed sections of the application. For the application for the Competition of projects to improve the quality of social infrastructure, describe additionally: 1. What will the Object be like after repair/reconstruction (description of technical parameters). 2. Stages of construction / repair work. 3. What will happen at the facility? 4. What needs to be done to achieve the goal (stages of the project). 5. Describe the key activities of the project (similar to the section “For all participants”) For all participants: Describe the key activities of the project according to the following scheme: Key activities of the project: Date, name of the event, format (what exactly will happen within the framework of the event - in detail. If this competitions, then directions, nominations, the number of participants in each direction, the number of winners, a description of the competitions themselves), the number of participants, the number of spectators / beneficiaries, and the media are indicated. Do you plan to invite VIPs, if so, who? (not names, but positions). 6. PLAN OF ACTIONS AND EXPECTED RESULTS 2 Here it is necessary to provide a schedule for the implementation of the planned activities, indicating the following information: what will happen and when, what will be the result (indicating quantitative and qualitative indicators) and to whom the results of this activity are directed. We recommend using the table below. Date Events Results Mechanisms for measuring results If the project is planned to work with sections, circles, present the work schedule in this table: Schedule of the sections for the period 04/05/11 - 09/30/11 (remake for your master classes) Name of sections Schedule and frequency Table tennis 2 times a week for 1.5 hours Monday, Wednesday from 18.00 to 19.30 2 times a week for 2 hours Tuesday Friday from 18.00 to 20.00 Football Age and number of children/participants 10-12 years old/15 people 10-12 years old/15 people Responsible Polugaev V. L. Polugaev V.L. 7. EVALUATION OF RESULTS Describe the expected changes in society, in environment or in any specific situation that will occur as a result of your project. Quantitative indicators include the circulation of your publications, the number of hours and days of seminars held, the number of people trained, etc. Qualitative results include changes that occur as a result of the project implementation (measurable through questionnaires, interviews, focus groups, observations.) For example: people's attitude to the situation/problem has changed; the level of knowledge of the project participants has changed; the interaction between the different groups involved in the project has changed. 8. FURTHER DEVELOPMENT OF THE PROJECT Describe how it is intended to maintain and expand the achievements of this project (after the end of the grant period). Are there local private or public institutions willing to continue funding if your project is successful? 9. BUDGET, BUDGET COMMENTS The total cost of the project, available (including voluntary labor and in-kind contributions) and necessary funds. The budget should be prepared in sufficient detail and contain the calculation of all costs for the project. It is necessary to separately indicate the available and required funds. At the end of the budget, the total cost of the project, the contribution of the organization, including funds from other sources, and the amount requested from the grantor are calculated. Possible composition of budget items In each particular case, the budget includes those items of expenditure that are required by the project, i.е. some of the items given as an example may not be included in the budget, and new ones may also be added. It is necessary to provide detailed comments on the budget with justification of expenses for all budget items, the use of equipment, business trips, printing costs, ways to obtain funds from other sources, including those already available to the organization itself (including all types - cash, in-kind and voluntary work ). 3 PROJECT BUDGET (STARTING FROM A SEPARATE SHEET) 9.1. Summary estimate Requested amount, (in rubles) Expense item Wages and honoraria (including taxes) Travel and transportation expenses Purchase of equipment Rental of premises and equipment Expenses for training participants Payment for services of third-party organizations Communication expenses Consumables Bank expenses … TOTAL: 00.00 Contribution from other sources, (in rubles) 00.00 Total, (in rubles) 00.00 9.2. Detailed estimate with explanations and comments. Possible composition of budget items In each particular case, the budget includes those items of expenditure that are required by the project, i.е. some of the items below may not be included in the budget, and new ones may be added. 1. Remuneration (only for participants in competitions for the implementation of social projects and projects to support the scientific and technical creativity of young people). A. Staff Position in the project Amount per month, (in rubles) Number of months Requested amount, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) … Total, incl. Personal income tax: Insurance premiums: TOTAL: The principle of calculating insurance premiums: For example, under the article the total amount is 20,000 rubles. % insurance premiums 30 + % insurance premiums against accidents and occupational diseases, each organization has its own, but mostly 0.2%. First let's calculate insurance premiums(reverse count) - 20000 * 30.2 / 130.2 = 4639.02 rubles. We determine the amount of accrual - 20000-4639.02 = 15360.98 rubles. The estimate will include amounts: 15360.98 wage(including personal income tax 13%), and insurance premiums 4639.02 Total 20000 rubles. 4 B. Involved specialists Position in the project Monthly (daily, hourly) rate, (in rubles) Number of months (days, hours) Requested amount, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) … Total, incl. Personal income tax: Insurance premiums: TOTAL: TOTAL for the item of expenses “Payment” (including taxes) 2. Rent of premises and equipment Requested amount, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) … Total: For example, renting a hall for a seminar, renting a screen and a projector. 3. Travel and transportation expenses Amount requested, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) Total: For example, payment for services transport company to take the kids to events. 4. Equipment Amount requested, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) Total: For example: computer, flipchart board, MFP, etc. Equipment is fixed assets or long-term inventory items recorded on the balance sheet or off the balance sheet, each object is assigned to a materially responsible person. 6. Printing costs Requested amount, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) 5 Total: For example, printing of diplomas, flyers, booklets, etc. 7. Consumables Amount requested, (in roubles) Contribution from other sources, (in roubles) Total, (in roubles) Total: Under consumables refers to materials used for events that are not put on the balance sheet of the organization. For example: balls, fabric, accessories, coffee break cookies, stationery, frames, printer cartridges, etc. 8. Third party services Amount requested, (in rubles) Contribution from other sources, (in rubles) Total, (in rubles) Total: Outside organizations may be engaged to perform those types of work that your organization cannot perform. For example: construction, repair, holding thematic seminars, etc. TOTAL PROJECT EXPENDITURE: Total project cost: Contribution from other sources: Requested amount: Comments on the budget: with justification for the need for expenses by budget items, use of equipment, travel, printing costs, ways to obtain funds from other sources, including those already available the organization itself (including all types - monetary, in-kind and voluntary labor). 6

Development stages

Formulation of the problem

AutoCAD program applies to systems computer-aided design(CAD). Designing new machines, buildings, design, etc. is a complex and time-consuming process. It includes at least three stages:

Formulation of the problem.
Initial data analysis and concept development.
Creation of drawings and text technical documentation necessary for the manufacture and operation of objects.

In this final lecture, the first two stages of the project are given as educational material. Drawings and text documentation you must prepare yourself. You have already created some of the drawings in previous lessons. Here you need to create a complete set of documents, translate them into DWF format and put them on a Web site.

Projects are completed over a finite period of time. Design is divided into stages and stages. GOST 2.103-68 establishes the stages of development of design documentation and stages of work:

Development stages	Stages of work
Technical task	Development of technical specifications. Determination of requirements for the designed object
Technical Proposal	Development of a technical proposal based on the results of the analysis of the terms of reference with the assignment of the letter "P" to the documents. Selection of material for further design. Development of options for technical solutions
Preliminary design	Development of draft documentation for the manufacture of a layout with the assignment of the letter "E" to documents. Carrying out calculations and experiments with layouts
Technical project	Development of a technical project based on the results of mock-up testing with the assignment of the letter "T" to documents
Development of working documentation:
prototype	Correction of design documentation based on test results (letter "O")
installation series	Correction of design documentation based on test results (letter "A")
series production	Correction of design documentation based on test results (letter "B")

A project is born out of a social or personal need. As a rule, a project for the development of a new object begins with a Customer Application. The application states the purpose of general view because the details are just not yet clear. Any work is documented, which must have certain attributes:

document name;
date and place of compilation;
responsible person's signature.

Below is the text of your application. The customer is the Faculty of Retraining Specialists. Documents have a title page.

A country estate project with a two-story cottage for a family of five - two adults and three children - should be developed.

The project must provide for the following basic requirements:

The area of the estate must be at least 0.4 hectares.
The following facilities must be completed on the estate:

two story cottage,
barn, garage and bathhouse,
outdoor swimming pool with water supply,
garden,
playground,
athletic facilities
green spaces.

Water supply must be provided from an artesian well.

Three-phase power supply is connected to the estate.

Gasification of the estate is not provided.

There are no treatment facilities.

It is desirable to use only local materials for construction.

The project should include the following agreed documents:

Technical task.
Technical proposals.
Sketch design including:

analytical review of scientific and technical information,
text and draft graphic documentation,
feasibility study,
cost estimates for materials and work.

Technical project with a set of design documentation:

general plan estates,
working drawings of facades, floor plans and sections with specifications and lists of components,
drawings and diagrams of electrical equipment,
drawings of heating, sewerage, water supply and gas supply.

After agreeing on the application, the customer and the contractor conclude an agreement. At the end of the project, an acceptance certificate is signed.

Preparation of terms of reference

The terms of reference, like all other project documents, are drawn up by the contractor. In the terms of reference, you must clearly formulate the goal, set yourself a task. The difficulty of drawing up a technical task is that you must formulate requirements for an object that does not yet exist. Prepare design documents in accordance with GOST 7.32-2001.

Request for proposal RFP) is an early stage in the acquisition process. It allows suppliers, often through bidding, to submit a bid for a particular product or service. This approach streamlines the acquisition decision process and allows clear identification of risks and rewards.

The project proposal to some extent dictates the structure and format of the vendor responses. The creativity and innovation that vendors put into their offerings may be preferred over offerings from other vendors. However, too much difference in proposals can make it difficult to compare the proposals of applicants and thus hinder the decision-making process. An effective project proposal usually reflects a strategy and short- or long-term business objectives for which suppliers will be able to offer an appropriate perspective.

Notes

Wikimedia Foundation. 2010 .

See what "Application for a project" is in other dictionaries:

request for changes (to the project)- - [A.S. Goldberg. English Russian Energy Dictionary. 2006] Topics energy in general EN request for changeRFC …

application for amendments to the project- - [A.S. Goldberg. English Russian Energy Dictionary. 2006] Energy topics in general EN engineering change requestECR … Technical Translator's Handbook

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