On June 22, 2015, the Order was published Federal Service on regulation of the alcohol market (FS РАР) dated June 19, 2015 No. 164. It was this document that from 01.01.2016 was put into effect new order filling out the volume accounting log retail sales alcohol. Despite the fact that the main mechanism for regulating the turnover alcoholic products in Russia now is the Unified State Automated Information System, the register of accounts must also be used by all participants in the retail alcohol market without exception. The FS RAP itself, at its seminars, said more than once that it issued this order rather to comply with the law, and not to really control the sale of alcohol. And this can be seen from the contradictions and outright blunders that are present in the rules for filling out the journal. Nevertheless, the fines for violating the rules of working with the magazine are real, which means that we now need to execute this order. Let's see what needs to be done for this.

1. Who and where fills it out

The retail sales register is filled in by each separate subdivision at the place where alcoholic products are sold. No exceptions in kind legal entity, at its location or by turnover no. The magazine must be kept by all organizations and individual entrepreneurs, even those that sell only beer.

2. How to fill out a journal

Now there are two options for filling the journal - in in electronic format, fixing sales of alcoholic products in the Unified State Automated Information System, and in paper form, entering all alcohol sales in a table of the approved form.

This is where the first confusion begins - how to keep a journal in electronic form in a restaurant? Order No. 164 of the FSRAR states that the journal is filled out upon the sale of each unit of consumer packaging or upon opening of the shipping container. Opening of transport containers when recording a log is only used for bulk alcoholic products, primarily for draft beer stored and transported in kegs. Opening a box (shipping container) with bottles of wine (consumer packaging) is not a fact of selling alcoholic products, unlike opening a beer keg. The confusion is that it is possible to record sales data in EGAIS only together with the data cash receipt accompanying such sale. And if, when selling strong alcohol in portions, opening a bottle can be tied to the sale of a specific first “shot” that was poured from this bottle, then when opening a keg, there may not be any sales receipt. Similarly, when alcohol is used in production (cooking, flaming, or making liqueurs), the moment the bottle is opened can be very different from the moment the dish is first sold. How to fix the sale in EGAIS in this case? It turns out that the law pushes the executor to violations in advance, forcing them to “tailor” reporting to the capabilities of the system.

3. What to do with the completed journal

There is no need to submit a volume log. It must be presented during inspection by regulatory authorities. Now there are no clarifications about whether it is necessary to store the journal in paper form or whether it can be printed out for the required period and presented to the inspector. So far, one thing is known - it is necessary to store data from the log for 5 years. Therefore, it is necessary to be puzzled in advance in what form and where you will do it.
We recommend our customers not to print the magazine in advance, but to ensure that it can be quickly printed on demand - a working printer and paper at the point of sale should always be at hand.

4. What to log

According to the order, when filling out the journal on paper, the name of the alcoholic product (AP) is entered in it in accordance with the accompanying documents, the AP code, as well as the capacity of the opened packages and their number. It is entered upon opening the container (when selling in portions) or upon sale (whole bottle). It is important to understand that the name of the AP and its code must be taken strictly from the accompanying documents, and not from your internal nomenclature reference book.

5. How to calculate journal subtotals

Order No. 164 states that “The results of the sales of alcoholic products are filled out at daily intervals in the context of the product type code, product name and quantity (pieces).” This difficult phrase was deciphered in the example that the FSRAR published on its website on January 15, 2016.

It follows from the example that each entry in the journal should participate in its totals three times - by the AP code, by the AP name, and again by the total number. And here another confusion arises - it turns out that in the results the amount for different packages, different capacities is summed up. Those. we sum up half-liter bottles with liter ones, add kegs to them and get the total number of sold and opened containers. Why this should be done and what information such summation carries is not at all clear.

6. What transactions to consider in the journal

To understand what needs to be logged, you need to understand the task for which it was created. According to order No. 164, only retail sales of alcoholic products are entered in the journal. But what is meant by "retail sales" in a restaurant? Is the alcohol impregnation for the cake or the wine in the marinade already mentioned by us earlier? According to the logic, the receipt of alcohol in the restaurant is fixed by the operation of confirming the fact of purchase in the Unified State Automated Information System. The journal should “close” these receipts with confirmation of alcohol consumption. In this case, comparing the turnover from the magazine with receipts in the Unified State Automated Information System and the current balances of alcohol in the FSRAR restaurant can reveal a discrepancy in these figures and convict the enterprise of counterfeit trade. This means that everything that was reflected on your balances in the Unified State Automated Information System must go through the register of retail sales of alcohol. At the same time, remember that in EGAIS there are operations for returning, entering initial balances and writing off AP for a fight, marriage, loss. So the consumption of alcohol must be confirmed minus these operations.

7. Is it for a long time?

For retail, EGAIS will close the entire accounting circuit by 07/01/2016. From now on, the entire turnover of alcohol in stores, including retail sales, will be recorded through the Unified State Automated Information System, which means that they will no longer be able to keep a log of the volume in paper form, and it will be generated automatically for them. For public catering, the dates for the start of registration of retail sales in the Unified State Automated Information System have not been established. Therefore, the journal for him is a “long-term patch”, which is designed to close the alcohol accounting loop. At the same time, it turns out that from 01.01.16 on the remains of restaurants in the Unified State Automated Information System, alcoholic products have been accumulated, which are supplied to them through the system by suppliers. It is not at all clear how alcohol sales recorded in a paper journal will be written off from the balances in the electronic memory of the EGAIS. And this is another misunderstanding associated with this document. FSRAR, in order to put things in order in EGAIS, will simply be forced to implement some kind of mechanism for writing off such alcohol from the remnants of restaurants. And apparently, in 2016-2017, such a mechanism will be implemented, and we are waiting for the next changes in the procedure for accounting for alcohol for restaurants.

How to work with all this?

How, when and to whom to form a register of AP retail sales in a restaurant? Judging by the logic of the FSRAR, the bartender or waiter must record this in a paper journal every time the bottle is opened, and at the end of each day take a calculator and calculate the results for each position, for each type of AP and the overall results. And so - every day. It is clear that such a scheme is not viable. Our developers and methodologists have been calculating for several months how to implement the formation of a magazine in software products line "Traktir" and offered three options for its formation.

The easiest way to create a journal is to enter into it all the alcoholic products moved to the bar. After all, such movements are made with an indication of the capacity and the number of containers, which means that mathematically, the whole calculation scheme is extremely simple. But such a scheme has a significant drawback - in the event that alcohol lingers in closed bottles in a bar, a situation may turn out when, when checking, it turns out that a bottle that got into the magazine, for example, champagne, is still closed in the bar fridge. And these are violations of the rules for filling out the journal. On the other hand, with significant turnovers in the bar, it will be quite difficult for the inspectors to check and count all the bottles in it.

The second option is more difficult to implement, but more accurate in reflecting real sales. It uses the "reverse scheme" of calculation, which is quite common in public catering. Upon receipt of a daily sales report, the system converts the sold alcohol into liters, and begins to write off from the balance those specific bottles whose capacities cover the volume sold. For example, we know that the bar sold 22 50 ml whiskeys in a day. Traktir will automatically convert the volume sold into liters and log the two liter bottles of whiskey that the bartender had to open during the shift in order to pour that many servings. In this case, the rest of the second bottle will be transferred to a new shift and will be debited from the next day's sales report. "Traktir" is able to work with different volumes, i.e. if there are two liter bottles and two half-liter bottles on the balance, then the write-off will occur according to FIFO - first those containers that were credited earlier will be written off.

The disadvantage of such a system is the specifics of the bar - after all, it is not at all a fact that having sold 22 servings of 50 ml each. the bartender used 1.1 liters of whiskey. Most likely, he did not even finish the first bottle. This means that the discrepancy between the fact and the calculated quantity begins again. Even more difficult with different volumes and FIFO. After all, it is not a fact that the bartender will be the first to open the bottle that came earlier. He can take the one that is just closer to him.

The third option for the formation of the journal is closest to the requirements of the FSRAR. To do this, at the workplace of a bartender or a waiter, the operation "Opening containers" is implemented. They can only mark in the system what exactly they discovered and in what quantity. The disadvantage of this option is the introduction of unnecessary operations in the actions of bartenders. But it is the most accurate and allows the restaurant to avoid the risk of fines during inspections.

It is important to understand that these log generation methods are not mutually exclusive and can be used simultaneously for different locations, which allows you to automate the formation of a log for companies that use complex tax schemes or different formats of establishments.

The capabilities of the 1C platform and the mathematical apparatus implemented in Traktir allow us to solve the most complex analytical tasks. Even those that lack logic. Let's hope that the FSRAR will still clarify the rules for the formation of the journal, or make it a really understandable and useful mechanism.

You will be interested in other articles on this topic:

In business, as public transport- no one will wait! And within the very high competition, it is important to know and understand all the complexities associated with the legislation.

The state has firmly decided to take full control of the entire circulation of alcohol in our country, and it will make every effort to achieve this goal. We tried to understand the situation and answer a simple question for ourselves - what requirements and when exactly will be imposed on restaurants in the field of accounting for the turnover of alcoholic beverages?

The alcohol market is under close supervision government agencies- the rules for the sale of alcohol are being tightened, the quantity and quality of the drinks sold are being controlled. One of the levers of control over the retail sale of alcohol is the obligation to maintain a Retail Alcohol Record Book, which helps to regulate the movement of products at retail outlets.

Companies and individual entrepreneurs must keep a Register of Accounting for the Sale of Alcoholic Products at Retail, and if several outlets selling this product are open, a separate document is created for each of them.

The document should be kept in the store, since records of the sale of drinks containing alcohol in individual containers should be made no later than the next day from the date of sale of the goods, and in the case of the sale of a drink on tap, an entry is made today.

Accordingly, the journal records the actual sale of each unit of alcoholic beverage in a can or bottle and the opening of the keg with alcohol.

The journal of accounting for alcoholic products in retail is allowed to be kept both in electronic and paper form. If the paper version of the Journal is filled out, then no need to make entries in column 3, that is, indicate the barcode.

There are no strict requirements for a paper document, it:

• no need to lace, number and fasten;
• the font for making entries and the color of the ink are not regulated.

If filled electronic journal through the unified state automated alcohol accounting system (EGAIS), then the data on alcohol marked with excise or state stamps are filled in completely, with the exception of columns 4-7.

On the title page are indicated:

1. Name of the organization.
2. Full name IP.
3. TIN and KPP of the company.
4. TIN of the entrepreneur.
5. The address of the actual implementation of the activity.

The columns of the document reflect the following information:

• Column 1 - The number of the entry to be made on the sale of alcohol or the opening of containers.
• Column 2 - Date of sale of alcohol or opening of containers.
• Column 3 - a barcode is indicated.
• Column 4 - The name of alcohol in accordance with the invoice for it.
• Column 5 - Product code corresponding to the classifier approved by Rosalkoregulirovanie.
• Column 6 - Capacity of sold (opened) containers.
• Column 7 - The exact number of containers.

The final information is filled in in the form of counting the amount and types of alcohol that was sold. The journal of accounting for the volume of retail sales of alcoholic products is filled out daily.

how to fill out and step-by-step instruction contained in the referenced publication.

Where can I download a free form and a sample of filling out a document?

You can download a sample of filling out a log book for accounting for alcoholic products in retail. But here is the form of this document.

Changes in the rules for maintaining the Journal since January 1, 2016

From January 1, 2016 everyone involved in the retail sale of alcohol needs to maintain this document in a new way.

Its form and filling rules were approved by order of the RAR (Rosalkoregulirovanie) under number 164 dated June 19, 2015.

and step by step guide for filling are in the article by reference.

In accordance with legal requirements, the following changes have been made to the Journal:

• Of the 15 counts, only 7 remained.
• In the paper version of the Journal, it is not required to indicate the 68-character code indicated on the excise stamp.
• You can fill out the magazine the next day, after opening the container or selling alcoholic beverages. Previously, entries had to be made on the same day.
• There is no column left in the Journal where the name of the alcohol producer and his TIN should be entered.
• In the new form of the document, a special place is given to summarizing the daily results of sales.

Order No. 153 dated May 23, 2014 was canceled and approved new form and the procedure for filling out the Register of accounting for the volume of retail sales of alcoholic and alcohol-containing products. Order takes effect January 1, 2016.

Changes in accounting for alcohol apply to retail sales:

• alcohol;
• alcohol-containing products;
• beer and drinks based on beer, cider, poiré, mead or spirits.

Thus, from January 1, 2016, the Journal must be maintained as Retail Stores , and enterprises Catering .

Dear DALION users! Please note that in accordance with the requirements of the law, all versions of DALION (except for DALION: Store Management.LIGHT) will be supplemented with an Alcohol Log. According to the user support policy, updates are provided free of charge.

Key Features of Maintaining the Alcohol Retail Sales Log

The following are the key features of journaling:

• start date of the Journal is January 1, 2016;
• The journal is filled in at the place of activity (at each separate subdivision);
• The journal is filled in upon the sale of containers or upon opening of containers;
• The journal is filled out no later than the next day after the fact of sale or the fact of opening the container;
• packaging refers to both consumer packaging and transport packaging intended for bottling.

Filling out the Journal

• 1 - Number in order.
• 2 - Date of retail sale or date of opening the container;
• 3 - PDF barcode 417 * (to be filled in only when the Journal is formed in the Unified State Automated Information System, for printed form filling is not required).
• 4 - Name of products according to accompanying documents.
• 5 - Product type code (according to the classifier approved by FSRAR).
• 6 - container capacity;
• 7 - the number of containers.

*The PDF 417 barcode is applied by the manufacturer (and/or importer) on the Excise Stamp (AM) or Federal Special Stamp (FSM).

Unlike previous versions, the order does not define reporting period. Results are filled with daily periodicity.

The journal can be kept in both printed and electronic form. The electronic form is understood as the automatic formation of the Journal in the personal account of the Unified State Automated Information System. In printed form, the Journal can be filled out both manually and using inventory accounting programs or other automated systems.

DALION software solutions allow you to keep a Journal for both single and network enterprises in the context of separate subdivisions.

For products with AM and FSM, filling out the Journal through the Unified State Automated Information System is carried out only using a PDF417 two-dimensional barcode scanner. This variant of keeping the Journal involves a specialized software(cash program), which is integrated with EGAIS (transfers AM and FSM to the EGAIS database).

Tags: alcohol accounting, alcohol register

Specialization: Trade automation, Online cash registers, EGAIS, compliance with 54-FZ, Trade software, Antiviruses, application software.

Categories:

Unified State Automated Information System and Alcohol Sales Register

In this article, we will talk about all stages of the implementation of EGAIS in retail. What fines are assigned and how is the connection to the Unified State Automated Information System in Astrakhan. The material is constantly updated.

Update from 10/11/2016

From 10/01/2016, the balance of alcoholic products must be synchronized with the data in the Unified State Automated Information System.

Update from 07/11/2016

EGAIS: First blood

Well, that's what we've been waiting for. The sudden onset of July 1 marked the start of alcohol sales through EGAIS. A storm of delight, which is typical, this event did not cause the participants in the process. Moreover, there are already the first sad results for business.

So quite recently there was one instructive story from which conclusions should be drawn. In one of grocery stores(I will not specify the name for ethical reasons) representatives of the Rosalkogolregulirovanie service paid a visit. During the check, they seized several bottles of her dear, prepared for sale. The motivation for the seizure was something like “there are signs of falsification”. And this is despite the fact that the seller has all the necessary documents.

After the examination, it was found that the seized alcohol was of dubious origin, and a fine of 200 thousand rubles was imposed on the organization. The amount is not small to say the least. Be that as it may, it is difficult to oppose something to the letter of the law. Or rather, “Circulation of alcoholic products without labeling (part 4 of article 15.12 of the Code of Administrative Offenses of the Russian Federation)” is subject to liability. Translated from the legal - from whom the counterfeit was seized, he is to blame. This does not negate the responsibility of the supply chain, but the first bumps fall on retail entrepreneurs.

Checking stamps in egais

To avoid such a fate, now each labeled bottle of alcohol should be checked on the FSRAR “Checking Brands” resource, available at https://service.fsrar.ru/auth/login. The entrance to it is carried out using a hardware crypto key (the same Jakarta). Access also requires Internet Explorer version 9 or later and a plug-in installed on first login.

In the barcode entry window, it is proposed to scan excise stamps (up to 10 pieces per request), after which the codes will be checked against the database, and the answer for each will appear on the screen. Those bottles whose brands are not scanned should be put aside immediately from sin.

Some time ago, the opinion was actively discussed that the system would not “take off”, and EGAIS would be curtailed one way or another, or at least put on the back burner. However, as one famous character from Bulgakov's immortality used to say, the fact is the most stubborn thing in the world. And here are some stubborn numbers that Gazeta.ru cites:

The amount of taxes assessed on ethyl alcohol and alcoholic products increased by 49% over 5 months of the current year (about 30 billion rubles in absolute terms)

Of the 648.8 thousand decaliters of alcohol tested over 5 months, 269.8 thousand decalitres (about 42 percent) turned out to be illegal. According to the PAP service, 95% of licensed retail organizations have already connected to the system (which does not really mean stable and well-functioning work).

Based on this, the state will definitely not give up the idea of ​​whitewashing the alcohol market, thus replenishing the budget. So, if EGAIS has not taken off, it is very close to it.

Update from 06/15/2016

The second stage of the implementation of EGAIS

The echo from the exclamations of indignation about the first stage of the implementation of the Unified State Automated Information System had not yet subsided, as on the horizon, playfully waving new problems, the second stage loomed. How hard it will be, time will tell, but something tells me that an easy walk is not worth waiting for.

What is the actual conversation about? For those who have not had time to take a sip of grief, I will explain. Starting from January of this year, the state wants to know what kind of alcohol and in what volume trade organizations buy. For this, the Unified State Automated Information System (aka EGAIS) was developed, which is a database into which information on the turnover of alcoholic beverages is collected via the Internet. Its implementation has already caused a lot of trouble, but the attempts of business to shout to the powers that be were akin to a Quixote struggle with windmills.

EGAIS in retail

In the summer of the same year (more specifically, from July 1), the second act of the Marlezon ballet starts. This time, data on retail sales of alcohol will be transferred to EGAIS. It will look like this: on the designated day, the program at the checkout will somewhat change its behavior. When you try to sell a product that contains a sign of labeled alcoholic products in the item group, a window will appear on the screen with a hint that, in addition to the barcode, it is also necessary to count the excise stamp. The cashier, armed with a 2D scanner, performs the required action. After the check is generated, the system will automatically send a request to the Unified State Automated Information System, and after receiving confirmation, it will print a check with a QR code reflecting the fact of sale and information about a particular product.

How to avoid printing a QR code on a receipt

Some time ago, on the relevant Internet resources, the topic of the need to print this very QR code was actively discussed. And as it turned out, there is no such need. The receipt must contain information about the sold alcohol, and the code can be replaced by a link to the FSRAR resource containing such information. That is, from the point of view of the law, there is no need to update the firmware of fiscal devices for printing QR codes. However (as practice shows) this does not mean that the law will not be promptly amended, stating the opposite.

Checking excise stamps for counterfeit

The question of checking excise stamps deserves special attention. On the this moment through the efforts of the FSRAR, an appropriate service has been created that allows scanning the excise tax to determine whether the product is counterfeit. The trouble is that the web interface on this resource is rather slow. Entry is through Personal Area(how to get access to it is stated in the information message of the FSRAR).

Moreover, excise stamps are checked one by one. An alternative option is with the “CheckMark2” software installed. The cost of such a stray walks over a wide range, and starts from 80,000 rubles. Given the fact that many organizations have multiple points of sale, the solution to this issue becomes truly “golden”. However, not everything is so sad. Folk craftsmen write day and night external processing under 1C, allowing you to enter your personal account, bypassing browser brakes, and upload excise stamps for verification up to 10 pieces per request.

You can only work three days without the Internet

The question immediately arises - what if the connection with the EGAIS server is lost at the time of sale? After all, the quality of communication channels is not always ideal. In this case, a temporary buffer of 3 days is provided. During this time, the transport module gives the go-ahead to print receipts, obediently issues QR codes, and carefully stores information about sales. At the moment the connection is restored, he reaches out to his native server with all his virtual tentacles, where he transfers the data. The question of FSUE CenterInform specialists about what would happen if the Internet could not be repaired during this time remained unanswered.

Update from 1.03.2016

Fines in EGAIS

From January 1, 2016

Without connection to EGAIS retailers alcohol will not be able to legally accept alcohol from a supplier. Violation established order accounting (Article 14.19 of the Code of Administrative Offenses of the Russian Federation) threatens with an administrative fine:

• for officials it will be from 10,000 to 15,000 rubles,

From July 1, 2016

Selling alcohol without connecting to EGAIS will be illegal. If the store does not have the ability to read the barcode from the bottle and send it to the RAR FS for “approval”, you cannot print and sell a bottle of alcohol.

In accordance with Article 14.19 of the Code of Administrative Offenses of the Russian Federation, the following fines are due for violation of the procedure for recording information in the Unified State Automated Information System on the volume of production and turnover of alcoholic products:

• for individuals(head of the company) - up to 15,000 rubles,
• for legal entities - from 150,000 to 200,000 rubles.

Penalty for not having an alcohol sales register

If a company (LLC or individual entrepreneur) does not keep a register of sales of alcoholic products, it may be fined under Article 14.19 of the Code of Administrative Offenses of the Russian Federation for violating the established procedure for accounting for ethyl alcohol, alcoholic and alcohol-containing products during their production or turnover (sale).

The amount of the fine is:

• from guilty officials - from 10 thousand to 15 thousand rubles,
• from legal entities - from 150 thousand to 200 thousand rubles.

Update from 1.03.2016

Answers to frequently asked questions

Answers to frequently asked questions on EGAIS from the FSRAR website

Organizations retail must, no later than April 20, register in the Unified State Automated Information System the products purchased in the first quarter of 2016.

The movement of alcoholic products from one separate subdivision of the organization to another separate subdivision of the organization engaged in a licensed type of activity and indicated in the licenses is carried out only if the documents established by Article 10.2 of the Law are available.

In this connection, information on the turnover of alcoholic products, in this case, on internal movement, between separate subdivisions should be recorded in the EGAIS system.

Information in the question-answer format from the forum http://www.carbis.ru/forum

Question: Should organizations keep a food service sales log, from what date? What are the features of catering journaling?

Answer: Organizations must keep a retail sales log from 01/01/2016. According to the procedure for filling out the retail sales journal: The journal is filled out no later than the next day after the fact of retail sale of each unit of consumer packaging (packaging) of alcoholic and alcohol-containing products, or upon opening of the transport container (including reusable containers) used for the delivery and subsequent bottling of products to the consumer (hereinafter referred to as the shipping container).

Question: Is alcohol written off not taken into account in the accounting journal?

Answer: Quite right, there is no need to write off alcohol in the Alcoholic Products Sales Register. Each whole (unopened) container of alcohol sold is recorded in the journal. When selling alcohol in portions (on tap or as part of cocktails), the container is considered sold at the time of its opening. This also applies to transport containers, such as beer kegs or large containers of wine.

Question: Where do I need to take the magazine? What if the magazine is lost? (the base flew off, the PC broke, etc.)?

Answer: It is not necessary to hand over the "Journal of Accounting for the Volume of Sales of Alcoholic Products". In case of verification, you need to provide it in printed form to the authorized bodies. The journal must be kept for 5 years. In order to prevent the log from being lost, we recommend making archival copies of the database of your accounting system (which maintains the “Alcohol Sales Log”).

Question: Can an organization carry out the movement of alcoholic products between separate divisions (from one to another)? What documents should be used to document this transfer? The need for confirmation in the Unified State Automated Information System?

Answer: According to paragraph 16 of Article 2 of the Federal Law of November 22, 1995 No. 171-FZ “On state regulation production and circulation of ethyl alcohol, alcoholic and alcohol-containing products and on limiting the consumption (drinking) of alcoholic products” (hereinafter referred to as the Law), the circulation of alcoholic products means the purchase (including import), supply (including export), storage, transportation and retail sales covered by the Act.

The movement of alcoholic products from one separate subdivision of the organization to another separate subdivision of the organization engaged in a licensed type of activity and specified in the licenses is carried out only if the documents established by Article 10.2 are available.

The movement of products from one separate division of the organization to another division must also be registered in the Unified State Automated Information System from 01/01/2016. At the same time, all separate divisions between which the movement is carried out must be connected to the EGAIS, since the movement must be drawn up with invoices and certificates "B" and recorded in the EGAIS.

An active discussion of innovations in the field of alcohol trade is taking place on the forum http://olegon.ru

Here are some interesting user quotes:

PAP is everywhere tied to the address and checkpoint of the outlet. On them also generates certificates. At the same time, RAP says that if he came to a store selling alcohol, then there should be a computer on the territory of the store on which a key is installed for exchanging data with EGAIS. Not in a neighboring building, not in the central office, but in a store. (It's in that big video I linked to on Monday). No computer and key - this is a violation and a possible fine.

Each brand of incoming alcohol must be checked through the FSRAR services, otherwise the retailer is responsible for the leftism and illegibility of the brand;

From 01/01/2016, the fact of purchase (and internal movement between "stores" 1.28) must be reflected by retail trade organizations;

EGAIS checks have begun

The prosecutor's office began checking compliance with the legislation in the sphere of circulation of alcoholic products.

On February 19, 2016, the website of the Prosecutor's Office of the Lipetsk Region published information about its compliance check federal law regulating the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products.

During the inspection, violations were revealed that served as the basis for the adoption of measures by the prosecutor's response - the volume of retail sales of alcoholic and alcohol-containing products was not taken into account, i.e. the same “Journal of Accounts ...” was not filled out

Update from 02/15/2016

First results of implementation - comments of market participants

On January 1, the Unified State Automated System for Controlling the Production and Turnover of Alcoholic Products (EGAIS) began to work. From that moment on, all alcohol suppliers and retailers had to connect to the system and enter data about their product. The system has been tested in a number of large networks, including Magnit, Dixy, X5 Retail Group. And although none of the market players expected that the launch would be painless, the collapse in sales of alcoholic products, which market participants feared, was avoided. The editors of Retail.ru asked the market players to comment on the first results of working with EGAIS. Dmitry Potapenko, CEO Management Development Group, Inc.

EGAIS is not a problem, it is a complete pi ... c. I won’t tell you for the whole of Odessa, but we live on old remnants, and our assortment has already dipped by 30%. I don't know, maybe we don't know how to work. But the fact remains that gaps in the assortment have to be replaced with other positions, because working with suppliers is now just awful. The main problem is that the system works with very severe failures, so for us it has not given us anything good yet. I do not expect anything good from the system.

Boris Rodionov, founder of the private distillery "Rodionov with sons"

I hate this EGAIS, because I understand that no one needs it, there is no EGAIS anywhere in the world. I produce alcohol in Poland, and I sell it all over the world in England, France, America, and China - there is no EGAIS anywhere. As a result, we have a lot of people involved in EGAIS, they tortured all manufacturers and sellers, and this system does not work for them all the time. If social vodka appears, then normal laws will appear, instead of a hysterical fight against counterfeit goods, and then EGAIS will not be needed.

X5 Retail Group, press officer

From January 1, all distribution centers of X5 carry out registration of alcoholic products in the Unified State Automated Information System. There were minor difficulties, mainly in the first days of the New Year, during new year holidays. In the future, interaction with suppliers was debugged and the volume of deliveries was brought into line with the schedule. Products that were not previously accounted for by suppliers in the Unified State Automated Information System can be put on the balance sheet during 2016 and thus put into legal circulation. Due to the fact that X5 participated in the Unified State Automated Information System even at the stage of the pilot implementation of the system, to date, there are practically no such products left in the X5 warehouses of the company.

Oksana Tokareva, Head of Corporate and External Communications, METRO Cash & Carry Russia

There are no failures in the operation of the EGAIS system. Since the start of the system, the acceptance of alcoholic products has been going on as usual. Employees shopping centers Those responsible for working with the EGAIS system have passed all the necessary trainings in advance. There are no interruptions in the volumes of the assortment of alcoholic products and the timing of deliveries.

DIXY, press service

"Dixie" prepared in advance for work in EGAIS and by January 1 completed the adjustment of the system. Today the system is operating in working mode, there are no failures that would affect the presentation of products on the shelves, technical issues are resolved with CenterInform online. The representation of the assortment on the shelves in all formats of the Dixy Group is maximum, there are no dropped items or short deliveries.

We are sure that soon after the loop of the system is “closed”, the share of counterfeit alcohol on the market will begin to decrease rapidly.

Kirill Bolmatov, Head of Corporate Relations, Heineken Russia

Heineken began testing the EGAIS system in advance in order to be completely ready by the time of its official launch and avoid the risk of failures. We also tried to inform our retail partners about the need for advance implementation and testing of this system. However, due to the complexity and technological imperfection of the uninterrupted transition system, it was not possible to achieve. So far, the system has been experiencing frequent and prolonged (up to several hours) crashes and freezes. As a result, in January 2015, some stores recorded cases of refusal to ship, delivery delays, transport downtime, and even freezing of beer due to late shipment.

In general, this system seems to us to be working, but its practical implementation is still imperfect. We hope that all problems and bugs that do not allow EGAIS to work "like clockwork" will be eliminated in the near future. And of course, constant close contact between manufacturers, retailers and RAP is extremely important in order to respond as quickly as possible to emerging failures or identified problematic issues.

Oraz Durdiyev, director of legal matters and corporate relations of SUN InBev JSC

We can say with confidence that at the moment the EGAIS system is not stable. Recently, on January 22, the system did not work for more than 12 hours, and users were unable to register documents. Cars with beer froze on shipment near warehouses, waiting for confirmation from the system for several hours. Also, product returns are regularly noted when the partner does not see the shipment in the system: for three weeks in January, the percentage of returns reached 10% of the total shipments. The losses of companies from such malfunctions in the Unified State Automated Information System are made up of several factors: damaged goods, downtime of transport, overtime payments to employees. In an annual perspective, these are very significant amounts. It is important to note that even without taking into account losses from failures, work with the system requires significant investments: for example, last year all beer producers spent up to 1 million rubles for each plant to implement EGAIS in production. EGAIS was originally introduced for strong alcoholic beverages, and now they are trying to adapt it to the realities of beer turnover. Problems in the system and the resulting financial losses may cause some wholesalers, small and medium-sized enterprises, and retail outlets to completely exclude beer from their portfolio. According to our estimates, about 20% of our retail partners are now at risk.

Evgeny Pavlov, Member of the Board of Directors of RUSALKA Group

EGAIS is an example of how the state is exercising in the industry. First, the wholesaler fights for a shelf, and when he gets on it, it turns out that in a neighboring hut, vodka costs 100 rubles, and we have 180 ... While half of the alcohol is sold past the cash registers, will you last a long time? We can reduce costs to zero, still not earn. In Yekaterinburg at 2 am I know where to buy vodka in any part of the city. And not only in Yekaterinburg. It is impossible for a legal manufacturer to compete with the black sector!

Update from 01/19/2016

The government indirectly recognized the technical unavailability of the system for full-fledged work

According to an old Russian tradition, 2 days before the entry into force of the law on working with the Unified State Automated Information System for the retail and wholesale segment, changes were made to it - on December 29, 2015, Government Decree No. 1459 “On the functioning of a unified state automated information system accounting for the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products.

The document spells out the rules for working with the system and the composition of the data that should be displayed in it.

The most surprising thing can be considered the fact that the Government indirectly recognized the technical unavailability of the system for full-fledged work and granted a delay to the retail segment for entering part of the data into the Unified State Automated Information System: paragraph 2 of the resolution states that “the information specified in subparagraphs 1 - 3, 18, 20, 25 , 26 and 30 of paragraph 6 of the Rules approved by this resolution, is fixed by organizations engaged in the retail sale of alcoholic products, and individual entrepreneurs engaged in the retail sale of beer and beer drinks, cider, poiret, mead from January 1, 2016 to March 31, 2016. (inclusive), to EGAIS no later than April 20, 2016"

It turns out that all restaurants and bars, along with shops and hypermarkets, will be able to enter part of the data in the EGAIS "backdating", but the main thing is that they have time to do this before April 20, 2016. And so that they can do this, the RAR FS, according to paragraph 3 of the resolution, is obliged to approve all the necessary application forms “for fixing data in the Unified State Automated Information System” by March 31, 2016, i.e. the same document that will allow you to enter information into the system, regardless of the time of the business transaction associated with it.

• name, location, taxpayer identification number - for an organization or agricultural producer registered as a legal entity, as well as the code of the reason for registration, location of separate subdivisions (if any);
• the name and type of product specified in Article 2 of the Federal Law "On State Regulation of the Production and Turnover of Ethyl Alcohol, Alcoholic and Alcohol-Containing Products and on Limiting the Consumption (Drinking) of Alcoholic Products";
• product type code according to the classifier of product types, used when filling out declarations on the volume of production, turnover and (or) use of ethyl alcohol, alcoholic and alcohol-containing products;
• information contained in the bill of lading and (or) the international bill of lading, certificate attached to the bill of lading (for products manufactured in Russian Federation, as well as for imported products that are goods of the Eurasian economic union), certificate attached to the customs declaration (for imported products, with the exception of products that are goods of the Eurasian Economic Union);
• numbers, dates and times of submitting applications for fixing information about an organization (agricultural producer, individual entrepreneur), on products of each type and name, on the volume of production and turnover of products of each type and name, on documents authorizing and accompanying the production and turnover of products, in a single information system;
• information about the counterparty (counterparties) when supplying and purchasing products (name, taxpayer identification number, address);
• information on the volume of alcoholic products established based on the results of the inventory of alcoholic products, including the indication of the numbers of federal special stamps and excise stamps applied to the labeled alcoholic products;
• information about the write-off of products in case of marriage or other reasons;

In addition, the Government Decree defines the procedure for carrying out measures "to control the recording of information in the system." This will be done by the territorial bodies of the Federal Service for Regulation of the Alcohol Market and Customs and do it using the software of the unified information system.

It turns out that for the period from January 1, 2016 to March 31, 2016, a transitional period is introduced during which retail segment enterprises are allowed not to enter part of the data on alcohol turnover not related to retail sales, which will need to be recorded for stores from 07/01/2016. But they still need to confirm the facts of buying alcohol from suppliers. Such a transitional period means that the territorial bodies of the RAR FS simply will not be able to verify the physical presence of alcohol in a restaurant, bar or store with the data in the Unified State Automated Information System, because they are allowed to differ. However, they may well check the very fact of the enterprise’s work in the Unified State Automated Information System and the absence of such work (connection to the Unified State Automated Information System, confirmation of the facts of the purchase) will be a fact of violation, with all the consequences ...

The government allocates the next three months (until March 31, 2016) to put things in order in working with the system and to prepare for the next big stage - registration of the sale of alcohol in the Unified State Automated Information System from 07/01/2016. Whether the RAR FS will have time to set everything up or whether a new government decree will be issued at the end of June 2016, time will tell.

Update from 3.07.2015

The draft law on EGAIS was adopted

July 3, 2015 - official publication of the law in Rossiyskaya Gazeta.

At the moment, the system is working in test mode, but from November 1, 2015, all wholesale alcohol sellers will have to install the software for EGAIS, and from July 1, 2016, all retail stores, including sellers of low-alcohol drinks.

And by this time you will need to have:

• POS system / monoblock / personal computer (),
• Internet connection from 256 kbps and above,
• 2D barcode scanner PDF417,
• cash program compatible with EGAIS software,
• EGAIS software installed (free of charge),
• flash drive or smart card with a personal crypto-key ( electronic signature),
• personal account on the FSRAR website.

Update as of 06/18/2015 The draft law on EGAIS was adopted in the second reading, out of 20 amendments, 18 were adopted, including a half-year delay for the introduction of EGAIS both in the wholesale and retail sectors in Crimea and Sevastopol, the Government's powers to approve the list of household chemicals and perfumery products that will be withdrawn from the scope of the Federal Law, the transitional periods for the entry into force of a number of norms of the law are spelled out in detail. The third reading is scheduled for June 19.

Over the next year, the rules for the sale of alcohol will change dramatically. The state introduces new strict rules. We have tried to collect the most up-to-date information about changes in legislation.

Alcohol Sales Log

Rosalkogolregulirovanie issued an order (N153), according to which all stores with a license for the retail sale of alcohol must keep a special journal - "The Journal of Accounting for the Volume of Retail Sales of Alcoholic and Alcohol-Containing Products".

The essence of the order is that from January 1, 2015 (the entry into force of the order was postponed), stores must keep a journal where they record all sales of alcohol (and beer too). Records can be kept on paper or electronically.

The original form of the magazine

According to the initial idea, if record keeping is not automated, you start another notebook, each entry in it contains 15 fields. Moreover, the filling of the journal was supposed to take place “as business transactions are completed”, that is, immediately after the sale of alcohol. For each outlet, the log is kept separately and must be kept for 5 years. On any day, an employee of Rosalkogol can come in and ask to see the magazine. Failure to complete the journal is punishable by a fine of 150,000 rubles. for legal persons.

It is possible to keep a journal in electronic form using a special program - EGAIS (Unified State Automated Information System), it is provided free of charge, but not all accounting programs are able to work with it.

The order caused a storm of indignation among stores, so its application was postponed until July 1, 2015 (2 weeks left, but we did not notice any noticeable movement of stores in this regard).

New draft order

A draft order was adopted, according to which the maintenance of a register of alcohol sales is postponed until January 1, 2016. In the same project, it was proposed to reduce the number of fields to be filled in and postpone the deadline for filling out the journal until the next day: “the journal is filled out no later than the next day after the fact of retail sale.” Draft order

The following changes are also suggested ():

• When keeping a journal in paper form, filling out a 68-character code from an alcohol brand becomes optional.
• Removed columns with the name and TIN of the manufacturer.
• Added quantity column.
• Added daily summaries.

Log Form

Minimum set of equipment for logging

Computer - 27 tr.

A standard office computer will do. Notebook and netbook use is highly discouraged. As practice shows, the laptop does not work well with peripheral equipment, either the scanner or the kkm stop working in turn. Therefore, we strongly recommend using a full-fledged computer. And if you need a more compact and neat solution - a POS system is purchased.

Barcode Scanner

Simple. Reliable. A barcode scanner tested by hundreds of stores in Astrakhan.

Program

It’s hard to find a retail automation program cheaper:

• It has all the necessary functionality for the operation of the store.
• User-friendly interface for every cashier.
• It takes less time to learn and start working in the program.

3 months of service - 5000 rubles.

Installing the program and connecting the scanner is not enough. In the first months of working with 1C, the store is getting used to new system Accounting: something happens to the computer and equipment, new questions about working in the program appear. During these three months we will solve all the problems that arise and help to establish a stable operation of the store.

All alcohol will be accounted for in your 1C database. When selling, the seller scans the barcode from the bottle and the name of the product enters 1C. At any time, you can generate a report for the Alcohol Sales Register in the program and print it out on a printer. The entire operation takes less than a minute. Errors due to human inattention are excluded, when the sold goods were forgotten to be entered in the journal.

Usage automated system accounting provides many opportunities for the manager.

The logical continuation of the journal is the widespread introduction of the EGAIS system - “The main fiscal meaning of the retail accounting journal is to stimulate early connection to the EGAIS”. In 1C programs, connection to EGAIS will be implemented in the near future.

When you need to connect to EGAIS, you will have to buy necessary equipment and put a free program for EGAIS.

EGAIS

EGAIS is a program for state control over the production and sale of alcoholic beverages. By law, retail stores for the sale of alcohol will need to install this program on their checkouts, and it will automatically transfer data on the sale of alcohol to a single system.

According to federal law 171-FZ, retail stores for the sale of alcohol must install a software module at the point of sale, with the help of which data on the sale of alcohol is automatically transferred to a single system.

How will it work

Each bottle of alcohol - now only strong and wine, but soon also weak - has a special mark. It has a two-dimensional PDF417 barcode with detailed information about the manufacturer, license, bottling date and other characteristics of the drink.

The fact of the sale of each unit of alcohol must be recorded in the EGAIS system. This happens through the use of a 2D scanner at the checkout. It reads information from the brand, the EGAIS cash module processes it and transfers it to the server of Rosalkogolregulirovanie. And thus the account is kept in the "online" mode. To date, the system has been installed and is already operating in some large retail chains, such as Magnit, Dixy and X5 RetailGroup - Perekrestok store.

Connection terms

At the moment the system is working in test mode, but:

• from November 1, 2015, the software for the EGAIS will have to be installed by all wholesalers of alcohol,
• from July 1, 2016, all retail stores (for rural settlements from July 1, 2017),
• for beer and other fermented drinks, in accordance with new edition law, the deadline for mandatory accounting of their turnover in the Unified State Automated Information System has been shifted to July 1, 2016.

Who can not join?

Exempted from the need to connect to EGAIS only outlets located in a populated area of ​​less than three thousand people, where it is impossible to ensure uninterrupted data transmission, and catering establishments. However, these reliefs are temporary. Equipping remote areas of EGAIS is scheduled for mid-2017. At the same time, it is planned to connect catering enterprises.

In accordance with 182-FZ, signed by the President on June 29, 2015, the following may not be connected to the EGAIS:

• producers of beer and beer drinks, cider, poiret and mead with a volume of no more than 300 thousand decaliters per year;
• producers of wine and sparkling wine (champagne) from their own grapes;
• organizations engaged in the retail sale of beer, beer drinks, cider, poiret, mead, alcohol-containing products (in terms of fixing sales);
• organizations engaged in the retail sale of alcoholic products in the provision of catering services.

It turns out that without a 2D scanner and a computer it will be impossible to sell alcohol?

Yes. To sell any alcohol in EGAIS, it is necessary to install a scanner to read PDF417 two-dimensional barcodes, a computer and a special program.

How real is this

According to opponents of the law, the necessary number of scanners to automate all the country's stores simply does not exist in nature. And the very introduction of this system will cost the store owners a good penny.

It is quite possible that officials from the Russian Alcohol Regulation will not be able to push through these innovations. But at the moment, we can only say that they are making significant efforts to do this.

Will the requirements for checks for alcoholic products change?

Yes. Together with the check, the buyer needs to issue a slip with a QR code. The buyer can scan the code, follow the link on the Internet and read the information about the drink on the EGAIS website. "EGAIS Retail" independently brings to the slipway necessary information. Additional programs You don't need to install to print checks.

Will any special maintenance be required?

No. Rosalkogolregulirovanie will launch a remote auto-update system for EGAIS software. There will be no mandatory tariffs for servicing the operation of the system (as in 2006). For stable operation, the efforts of the store's full-time engineers are sufficient.

What equipment will facilitate the work in EGAIS?

“If one of the suppliers sends a batch of alcohol with counterfeit or incorrect barcodes, then when selling the “wrong” product, EGAIS will send a signal to Rosalkogolregulirovanie. The store will have to pay a fine for violation.

To avoid such situations, it is worth buying a data collection terminal with a built-in 2D scanner. Employees will be able to check alcohol during the receipt of goods at the warehouse and prevent violations.”

Reinforced CEP needed

Any reporting that the company submits via telecommunication channels, from January 1, 2014, is signed only by an enhanced QES (qualified electronic signature). An enhanced qualified electronic signature is created using cryptographic means approved by the FSB and has a certificate from an accredited certification center, which acts as a guarantor of the authenticity of the signature.

In the event of a malfunction...

In the event of a system failure, the EGAIS program switches to offline mode, accumulating data to be sent to the server after restoration of operability. The transfer delay period is no more than three days. However, this period is not final. It is installed for the duration of the test work of the Unified State Automated Information System. Further, it can be revised both up and down in accordance with the quality of communication at the place of work of the outlet.

Moratorium until January 1, 2019

Dmitry Medvedev proposed a moratorium on the introduction of the Unified State Automated Information System (EGAIS) in retail trade.

On this issue, industry participants do not have an unequivocal opinion, says a RBC source in the leadership of AKORT (the association unites the largest Russian networks). According to him, the decision to postpone EGAIS for retail looks right, but a number of companies participating in the pilot project have already invested in the program and by the end of the year their outlets will be fully equipped. On the other hand, most companies are not yet ready to implement EGAIS, said a representative of the association.

The moratorium was not adopted.

Before full launch the system is running out of time, but the work of the Unified State Automated Information System still raises many questions. Rosalkogolregulirovanie is in no hurry to publish clear and precise instructions for connection. We will continue to collect data and keep you updated on changes.

You can express your opinion or ask a question in the comments.