1s enterprise edition 11. Financial result and controlling

The work of logisticians, accountants and employees of the sales department depends on the organization of warehouse accounting. Timely conducting primary data helps to rationally use storage space, avoiding deposits or shortages of goods. Warehouse accounting 1C 8 in the configuration "1C: Trade Management edition 11.0" is an operational reflection of commodity values, the human factor of manual processing of operations, the formation of analytical reporting is excluded.

Initial setup of warehouse accounting

Before you begin, you must enter complete information about the warehouses. To do this, you need to login to workplace administrator, in the tab "NSI and administration" enter the data.

Use the "Create" button to select a warehouse:

• Wholesale;
• Retail.

When choosing retail store the program provides for the maintenance of quantitative or sum accounting. For a wholesale warehouse - only at book value.

For a retail store, you can set up a store format that provides for the possibility of control to maintain a certain assortment. To do this, you need to set a flag in the corresponding cell.

If maintaining a warehouse in 1C involves both retail and Wholesale prices, only "Retail Store" should be checked. The choice of the type of prices should be made based on the accounting policy of the company. Must be specified responsible person and warehouse address.

In the "Group of warehouses" menu, it is possible to maintain receipt or shipment as a whole by grouping, since on one storage area there may be a nomenclature of third-party companies.

Order workflow scheme

To select an order workflow scheme, it is necessary to check the boxes "On receipt" and "On shipment". This makes it possible to track in detail the status change during the movement of commodity items and to control the work of the materially responsible person at each stage.

The order scheme will allow you to separate the processes of paperwork and the actual shipment of the item. In practice, there is a time interval between the formation of a document and shipment.

When choosing this accounting, it is possible to establish control over the address warehouse. In the territory, you can set the working parameters of storage for quick search. The areas can be divided into storage areas:

• Sections;
• Shelving;
• Cells.

It is possible to track the balances in each cell.

For each grouping of commodity items, you can set your own storage area. This is useful for highlighting perishable goods (in refrigerators) or bulky goods (in sections with high ceilings).

Retail warehouse setup

When you select the "Retail prices" field, you can configure the accounting parameters:

• Ability to form prices for certain groups;
• Refine retail price rounding.

The "Thresholds" tab allows you to create new price per product group upon receipt of a new batch, if the specified minimum in relation to the price of the previous one is exceeded.

When filling out the "Retail prices" card, it is possible to form prices for different implementation options.

When you select "When selling to customers", the prices registered in the price list of the company are set. You can register the retail price in the "When entering based on delivery documents" field. If you select "When transferring between organizations" - a price is formed that is fixed when moving commodity groups between companies.

Price setting

The price setting can be performed from the "Reference and Administration" menu in the "GRM Settings" tab, the "Marketing" field. This field allows you to perform pricing for different product groups, customers, depending on the terms of payment. In addition, there is the possibility of discounts.

Posting to the warehouse

Documents for the posting of commodity groups to the warehouse are performed from the "Warehouse and delivery" menu in the "Acceptance" tab.

Select a warehouse in the field. For this, in the tree Trading activity» you should click on the cross in order to expand the general grouping and select outlet or a wholesale warehouse at a specific address.

After that, you can capitalize the item to the warehouse. To do this, go to the "Create Order" field.

The receipt document for the receipt of goods contains two tabs. In the main field, you need to fill in general information:

• Date, number of the receipt document (invoice);
• Information about the supplier;
• The document status allows you to separate the steps of goods acceptance: for receipt, in work, processing required or accepted;
• Responsible person.

After filling in all the fields, go to the "Products" tab.

Entering product information

Warehouse accounting in 1C allows you to reflect all the information about the product in as much detail as possible. To do this, in the field "Products" tab "Add" you should select a heading or create a new card heading

In the card, you must enter the characteristics of the goods:

• Name;
• Unit of measurement;
• Vendor code;
• Belonging to a warehouse group;
• Placement in a specific cell;
• Description of the commodity item;
• Select the VAT rate for pricing;
• Print a price tag (if the product is in a retail warehouse).

Correct filling of the goods card will exclude the occurrence of regrading during the sale and movement of similar items.

In the "Products" field, it is possible to unpack the batch and form a price for each unit, fill in the series. If an order for goods acceptance was previously created, data verification can be performed by clicking on the "Check" tab. Also, using the "Fill" button, you can fill in an order from a previously created order.

Panel " Additional Information» allows you to analyze the filling of the product card, enter barcodes or individual product sizes.

If incorrect information is entered, a message will appear at the bottom of the field with a hint about possible mistakes.

After entering the information, you must post and close the incoming order. If necessary, you can print the document.

Shipment of goods

You can create a shipment document from the "Warehouse and delivery" menu in the "Shipping" field.

Warehouse selection is performed in the same way as a receipt document. After that, you need to select an order from the "Create orders" tab, on the basis of which the shipment will be made.

Then you need to fill in the field of the outgoing order. It contains 3 tabs. In the main menu, you must enter the number and date of the issue order, select the counterparty, the responsible person in whose account the item is located. In the case of moving goods between warehouses, select a warehouse.

Commodity items can be managed from the "Products by orders" tab. The order will be automatically generated from the order. You can individually make a selection in the "Shipped goods" tab:

• "Add" - selection of a commodity item;
• "Series" - you can select a series if in the primary accounting the commodity item was credited with an indication of the series;
• "Fill" - selection of goods in multiples of packages (when it is not possible to unpack);
• "Move to another order" - the ability to transfer the goods to a new issue note.

If necessary, you can split the goods into several lines in a certain quantity or fill in the shipment by barcode.

After filling in all the fields, the document can be printed.

Reporting

In the main menu, you can select the field to generate a report on the selected warehouse. The report "Recalculations of goods" performs the control of balances on a specific date for the selected warehouse and materially responsible person. If deviations are found, they will be fixed after the report is saved.

The creation of an inventory list can be generated from the menu "Warehouse acts". In the "Create" tab, you can select a document to reflect the results of the inventory.

Manual reflection of the results of the inventory is performed in the report "Order for the reflection of surplus".

Conclusion

Warehouse accounting in 1C in the configuration "1C: Trade Management Edition 11.0" allows you to quickly generate receipt orders with simultaneous price formation. It is possible to reflect the movement of documents, placement in warehouses with a multi-level storage mode. Reporting allows you to quickly conduct an inventory and reflect the results.

At the request of the workers, I share my vision on setting up 1C: Trade Management 11. I will be setting up version 11.4.6.166 PROF. In order not to duplicate information, I recommend that you familiarize yourself with the sections "Introduction", "Preparation of the workplace", "Getting started in 1C" and "Abstracts on keeping records in 1C" in the previous article:. By tradition, our legend will include a wholesale and retail enterprise. The material is intended for beginners and users who decide to set up 1C on their own.

First launch of 1C Trade Management 11

At the first start, the window " Initial filling 1C". We are waiting for the completion of this process.

After the program asks to enter data ITS subscription. ITS is such a voluntary-compulsory service provided by 1C through the franchisee network, for a simple user, this is mainly access to 1C program updates. When purchasing the PRO version, you are provided with 3 months of ITS subscription for free. Usually, the franchisee who sold the 1C box does this registration too, and this data needs to be taken from him. If you have purchased the basic version of Trade Management 11, then ITS is free for you (for which great respect to 1C), you can register on the portal.1c.ru website yourself. If the ITS data is not entered, then this window will constantly appear in the process of work.

Next, there will be a transition assistant window from previous versions: Trade Management 10.3 (8.2) and Trade and Warehouse 9.2 (7.7). There is nothing complicated in migrating from these versions, especially if you are migrating only leftovers and directories. We close this window.

Setting up sections 1C Trade management 11

For convenience, the program is divided into accounting sections: " Sales", "Procurement", "Stock", etc. The composition of these sections and the documents that relate to them strongly depends on the settings of each section.

Company

Let's start by setting up the first section that 1C offers us, go: NSI and Administration -> Setting up NSI and sections -> Enterprise. NSI is Regulatory Reference Information. In a new window, if we have several organizations, check the box " Multiple organizations". Let's say we have IP UTII and LLC USN, I set it. The rest of the settings are used less often, I don't touch them.

Nomenclature

Next we go NSI and Administration -> Setting up NSI and sections -> NomenclatureMany types of nomenclature". I recommend leaving a checkmark, in the future for record keeping it will be a convenient additional section for analytics. In my experience, the item type is used when most of range is branded and in this field we indicate the brand or exclusive supplier.

Next tick " Product packaging". If we have address storage in a warehouse, then this checkbox is required. This option is convenient to use when we trade in different packaging of the same product. But there is back side, order pickers, when manually assembling an order, can mix up the packages and put 1 box in the order instead of 1 piece, or vice versa.

If we have a lot of the same type of product that differs in size, color or other characteristics, then put a checkmark " Item characteristics".

CRM and marketing

Skip the planning section. Next we go NSI and Administration -> Setting up NSI and sections -> CRM and marketing. Here we pay attention to Manage partners and counterparties independently". This option is relevant, for example, when the buyer works with us from different legal entities, and for accounting we need to separate it, but not for management. This is also true when working with federal organizations: the payer is in Moscow, and the recipient is in the region.

Check mark " Price groups". More and more enterprises are starting to divide the assortment into price groups. This is necessary when we have different pricing rules for different groups goods or there are items that are not covered by the discount. I bet, we will use this option in the future.

Sales

Next we go NSI and Administration -> Setting up NSI and sections -> Sales. Here we pay attention to Using Customer Agreements". Usually choose " Only individual agreements". The agreement specifies the terms of the sale by default.

Check mark " Contracts with clients"needed if we actively use paper contracts with clients and their accounting is needed in 1C. I bet.

Tick" Customer orders"we set if we trade goods that we carry on order. I place a bet. After that, the use cases are activated customer order, I choose "Order as invoice". Those. the scheme is as follows: the client sends us an order, for example, through an online store, we issue an invoice, wait for payment, deliver the goods that were not there, and after that we make the sale.

Further, if we have retail, put a tick " Retail ". I bet. I draw your attention to the fact that the workplace of the cashier does not have to be in this database, it can be in another city and on another program, for example, frontol.

Procurement

Next we go Master data and Administration -> Master reference and sections setup -> Procurement. Put a tick " Supplier Agreements". I mainly use this option to automatically fix supplier prices in receipts.

Stock

Next we go Master data and Administration -> Setup master data and sections -> Warehouse. Check mark " Multiple warehouses", we set if we plan to keep records for several warehouses. If we have a store on the first floor, and a warehouse on the second, but sales come from both premises, then it is more convenient to designate this as one warehouse.

The "Order warehouses" checkbox greatly expands the functionality of warehouse accounting. In addition to the classic order scheme for the shipment of goods, it becomes possible to use address storage.

Treasury and mutual settlements

Next we go NSI and Administration -> Setting up NSI and sections -> Treasury and mutual settlements. We put a tick "Payment by payment cards" if we will accept payments by acquiring, while the acquiring terminal does not have to be connected to 1C.

Financial result and controlling

Next we go NSI and Administration -> Setting up NSI and sections -> Financial results and controlling. We tick the box "Transfer of goods between organizations", if our goods come to one organization, and we sell from another, the so-called intercompany.

Setting up an enterprise in 1C

Now let's move on to setting up the enterprise. If we have 1 organization or 1 bank account or 1 cash desk or 1 currency or 1 warehouse, then we set it up in NSI and Administration -> NSI -> Information about the enterprise. If you have something more, then we set it up in the corresponding paragraph of this section.

General settings 1C

We go NSI and Administration -> NSI -> Organizations. Press " Create -> Individual Entrepreneur (Legal Entity)". Fill in the basic details: names, TIN, addresses, phones. Next, create accounting policy on the corresponding tab. In the organization card, we can indicate the logo and facsimile for our printed forms. At the top of the organization card there is a transition to bank accounts and cash desks of the enterprise, we create them.

Further NSI and Administration -> NSI -> Warehouses and stores. Press " Create -> Wholesale Warehouse (Retail Store)". If we have wholesale and retail trade, then choose " Warehouse". I draw attention to the "Control supply" checkbox, with the help of it we either allow the goods to be written off as a minus in the warehouse, or not. If we have several trading organizations, then I recommend creating a separate warehouse for each of them.

Next we go NSI and Administration -> Administration -> General settings. Fill in here Program title", this is convenient when several 1C databases are open and you need to switch between them. You can also enable " Additional details and information"when we don't have enough standard details.

Further, if we have a lot of external files in the database, for example, pictures, then we go NSI and Administration -> Administration -> Settings for working with files. Put a tick " Store in disk volumes", and then set the path to the storage folder using the link " File storage volumes".

If we use external reports and processing, then we go NSI and Administration -> Administration -> Printing forms, reports and processing. Put a tick " Additional reports and processing" in the link that appears, we can add our external components.

Setting up 1C users

We go NSI and Administration -> Administration -> Setting up users and rights. There is a check mark here Change prohibition date", we use to restrict access to editing retroactively.

Next we go" Group of users". By default, there is already " Administrators". We can add our own groups, for example, managers and storekeepers. Each user can be included in several access groups. In each group, the rights that the users included in it are selected. The sets of rights are determined by the object " User group profiles". By default, the program already has profile templates, but we can create our own without the help of programming. In Basic version this functionality has been curtailed, all users will be administrators.

Setting up the nomenclature in 1C

Setting up price groups and price types

Let's create some price groups. The principle of dividing goods into price groups can be completely different, for example: the Boston matrix, liquid / illiquid, promotion / seasonality, anti-dumping positions, etc. etc. Entering CRM and Marketing -> Setup and guides -> Price groups. Press " Create", fill " Name"and press" Write and close".

Click on the top right "More" and select " ". Fill in the details: " Name"- "Purchasing", " Identifier for formulas"- "Purchasing", " The price includes VAT"- uncheck the box if we do not have VAT accounting, " When selling to customers" - remove the checkmark, " When entering on the basis of delivery documents"- put a tick. Press at the top" ", "Price setting method" - "Arbitrary request to IS data", " Data Composition Schema"-" Receipt prices. Next, press " Write and close".

Next, we will add another retail and wholesale price view. Press the button " Create". Press at the top " Take full advantage". Fill in the details: " Name"- "Retail", " Identifier for formulas"- "Retail", " The price includes VAT"- check the box if we have VAT accounting," When selling to customers"- put a tick. " Price setting method" - "Margin on another type of price", " Basic price view"-" Purchasing ". "Mark-up" - "50" - it will be general rule pricing, to clarify the markup by price groups, go to the tab " Clarification by price groups". In this tabular section, we add our price groups and indicate the markup percentage. Similarly, we add the wholesale type of prices.

Setting up 1C nomenclature

Next, we will set up the types of nomenclature. I did not find this item in the menu (it is in the nomenclature list), so add it, click in the upper right corner. Choose " Navigation setup", in the window that opens on the left we find " Types of nomenclature". Using the arrow, move this item to the right list and click " OK". Now we can go NSI and Administration -> Nomenclature -> Types of nomenclature. In the window that opens, click " Create", then fill in " Name" - "Product". Go to the tab " Default values" and fill in the values ​​" VAT rate" and " Unit storage", these values ​​will be substituted automatically when creating new item cards.

Next, let's create a test item card. We go NSI and Administration -> NSI -> Nomenclature. Click on the top right and select "Navigate Hierarchy". Then click on the top right to create an item group and in the window that opens, enter the name "Group TEST" and click " Write and close". Now we create the product card itself, press the button " Create". Here we see an assistant for creating an item, and not all fields of the item are visible here. We need to enter a name, for example, "Product TEST" and write down this card. After that, a full-fledged item card opens and we can fill in the rest of the details. If you need to edit earlier created product card, but the fields are not editable, then click on the top right "More" and select " Allow editing details".

Setting up price tags 1C

We go Reference data and Administration -> Setting up reference data and sections -> Sales -> Retail sales -> Templates for labels and price tags. Press " Create". In the window that appears, select " Purpose"- "Price tag for goods", " Name"- also "Our price tag". Click "Save". Now go into this template, click page settings. All fields and headers and footers are set to 0, set "Fit to page width", select our printer at the top, click "OK". Next, we can edit layout I usually end up with this:

As a result it prints:

Setting up counterparties in 1C

Adding a client

We go Sales -> Clients. Here, by default, it will be "Retail buyer" and "Unknown partner" (something new). Let's create a new wholesale buyer. Press " Create".Filling out" public name" and specify " Telephone" or " EmailFurther". After that, the program will check the duplication of this partner in the program. If there is a similar partner, the program will prompt you to select it or we can continue registering a new client. Then, if necessary, specify " Partner's actual address", press " Further" and " Create".

Now in the created client card we can fill in: " Contact faces", "Counterparties", "Agreements with the clientCreate".Filling out" Name". On the tab " Terms of sale"choose" Price type", which will be automatically substituted in sales documents. On the " Discounts (markups) under this agreement"we set up automatic discounts for this client, the discounts themselves can be added using the link below" Set up discounts (markups)". Next, press " Write and close". Registration of the client in 1C is completed.

Adding a supplier

We go Purchasing -> Suppliers. Here the default will be "Unknown Partner". Press " Create".Filling out" public name" and specify " Telephone" or " Email"- this is mandatory. Press " Further". After that, the program will check the duplication of this partner in the program. If there is a similar partner, the program will prompt you to select it or we can continue registering a new supplier. Then, if necessary, specify " Partner's actual address", press " Further" and " Create".

Now in the created supplier card we can fill in: " Contact faces", "Counterparties", "Supplier Agreements", etc. Let's take a closer look at creating an agreement, switch to the corresponding hyperlink. Press " Create".Filling out" Name". On the tab " Purchasing conditions"create and choose" Price type", which will be automatically substituted in the purchase documents. This is necessary to remember the supplier's prices. Next, check the " Register vendor prices automatically (default)". Next, press " Write and close". Registration of the supplier in 1C is completed.

Setting up commercial equipment 1C

Checking the 1C settings

After finishing the settings, close 1C and go into it again, already under the "Administrator". I recommend the following script for testing:

• We make the receipt of goods Purchasing -> Documents Purchasing (all) -> Create -> Purchasing goods and services -> Purchasing from a supplier.
• Consumable cash warrant with partial payment.
• Based on receipts, we do Setting item prices.
• Let's make a sale Sales -> Sales documents (all) -> Create -> Sale of goods and services.
• We make based on the sale Incoming cash order with partial payment.
• Making the end of the month Financial Result and Controlling -> Month-End Closing -> Execute Transactions
• Making a profit report Sales -> Sales reports -> Gross profit enterprises check that the profit is calculated
• We make a report on mutual settlements Sales -> Sales reports -> Accounts receivable sheet check that there are mutual settlements

On this, the initial setup of 1C: Trade Management 11 can be considered complete.

Plans for further publications

I would like to delve deeper into 1C: Trade Management 11 and analyze the following topics in future publications:

• Product segmentation and assortment management
• Automatic demand fulfillment (automatic purchasing)
• Smart warehouse and delivery management
• Financial accounting (assets/liabilities)
• Budgeting and payment calendar

If anyone has materials, or these topics have already been covered somewhere, please let me know.

P.S.: The article turned out to be more saturated with material than I expected, although I didn’t want to go far from the initial 1C setup, I hope I succeeded. No matter how you twist it, ut 10.3 is set up faster in time, but there are fewer opportunities. Thank you for your attention.

Access to the program settings is carried out from the subsection:

Reference data and administration - Reference and section settings

Let's get acquainted with the basic settings and how they affect accounting. For example, let's use the demonstration database "1C: Trade Management" in the standard package.

Company

Organizations

NSI and administration - Settings of NSI and sections - Enterprise, subsection "Organizations" (opened by default)

Here you need to specify the production calendar, which is used as the work schedule of the enterprise. This is necessary for the system to distinguish working days from non-working days. The choice is made from the directory "Production calendars", the calendar must be filled in for the current year.

Flags are also available here to configure the following features:

• Several organizations. Enabling guidance in information base accounting for multiple organizations. If the flag is not set, accounting will be kept for only one organization, and there will be no corresponding selection in documents and reports.
• Subdivisions. Enabling the use of divisions.
• Separate divisions on a separate balance. Should be included if such subdivisions exist.
• Separate purchase and sales transactions for ex. and reg. accounting. If this flag is set, the directory of organizations contains the so-called. " Management organization” (predetermined), on behalf of which operations are carried out for the purposes of management accounting.

Currencies

NSI and administration - Settings of NSI and sections - Enterprise, subsection "Currencies" (expand)

The "Several currencies" flag enables or disables the possibility of multicurrency accounting in the infobase. When the flag is cleared, accounting is kept in only one currency, and there is no choice of currencies in the documents.

In the corresponding fields, the currency of managerial and regulated accounting is set (by selecting from the currency directory). In the demo database, regulated accounting is kept in rubles, and management accounting is kept in US dollars.

Important. After any transactions have been entered into the system, it is not recommended to change the currency accounting settings.

Nomenclature

Item accounting sections

Reference data and administration - Reference data and sections settings - Nomenclature, subsection "Accounting sections"

The flag "Many types of nomenclature" makes it possible to use several types of nomenclature, including the creation of new ones. If the flag is unchecked, only two types of stock items with types "Product" and "Service" are available.

There are also flags for setting options such as:

• Sets of items for sale.
• Reusable (returnable) container.
• Characteristics.
• Packaging.
• Series.
• Goods quality.

If the flags are set, only the possibility of using these functions is enabled, it is not mandatory.

Units

Reference data and administration - Reference and section settings - Nomenclature, subsection "Units of measurement"

This form specifies the basic units of weight, volume, area, and length. When creating an infobase from scratch, the system fills in these values ​​automatically; the user can change them. A reference book of units of measurement and the inclusion of the ability to specify an additional unit for reports are also available here.

Planning

Master data and administration – Master data and sections settings – Planning

Scheduling settings allow you to enable and disable features such as:

• Sales plans.
• Sales plans by category.
• Seasonal rates.
• Assembly plans (disassembly).
• Procurement plans.

CRM and marketing

CRM settings

NSI and administration - Settings of NSI and sections - CRM and marketing, subsection "CRM Settings"

In the CRM (Customer Relationship Management) settings, you can enable or disable the following features:

• Manage partners and contractors independently. This feature allows the program to reflect the complex management structure of our partners (for example, if we conduct trading operations with a holding company in which several partners belong to one partner legal entities- contractors).
• Record customer complaints. If the flag is unchecked, claim registration will not be available.
• Business regions.
• Projects.
• Deals with clients and deal management. With the flags set, it is possible to record the stages of the transaction and its result, build a sales funnel.

Marketing

NSI and administration - Settings of NSI and sections - CRM and marketing, subsection "Marketing"

This includes the ability to use:

• Several types of prices.
• price groups.
• Manual and automatic discounts, their restrictions, loyalty cards, bonus programs.

Sales: Set up customer agreements

Reference data and administration - Reference and section settings - Sales, subsection "Wholesales"

Earlier in the article, we looked at customer order settings.

Now let's turn our attention to the use of customer agreements. They are needed to fix the terms of sales to the client. In the corresponding settings field, you can select the types of agreements that will be available: standard and individual, or only standard or only individual, or not to use. The first option is installed in the demo database.

Warehouse and delivery

Master data and administration – Master data and sections settings – Warehouse and delivery

In this configuration form, you can enable such features as:

• Several warehouses. As in the case of using several organizations, currencies, etc., if the flag is cleared, accounting will be kept for only one warehouse, and there will be no warehouse selection in the documents.
• Order warehouses. If the flag is set, it becomes possible application order scheme of warehouse workflow. The corresponding settings must be specified in the warehouse card.
• Use of packing lists for receiving and shipping.
• Delivery management. Includes functionality for managing the transportation of goods.

Goods accounting

Master data and administration - Master data and sections settings - Financial result and controlling, subsection "Accounting for goods"

Here you can configure the possibility of transferring goods between your own organizations, including according to the "Intercampani" scheme.

In addition, the setting for controlling the balance of goods of organizations is available here, including at the end of the day and when canceling receipt documents. When control is enabled, the program will not allow posting (or canceling) a document if this action results in negative balances.

We have considered only the most basic settings of the program "1C: Trade Management 8". Other settings will be covered in our next articles on accounting in 1C.

This guide will tell you how to use the Trade Management program, edited 10.3, released on the already new platform 8.2, to make retail store automation building materials . The manual will prove to be an indispensable assistant, as ordinary users who do not want to resort to the services of specialists to configure the program, as well as novice automators and implementers software products 1C.

Management includes step by step actions with detailed description all the main operations performed, as when setting up the configuration, i.e. once, and many times, i.e. throughout the working day.

P. S. The 1C company has long released 11 edition of the Trade Management program, but there is practically no interest in this innovation among active users. Even when buying the next box with the program, which includes the 11th edition, many still install the 10.3 edition. Motivating this by the fact that they are simply used to all the "wisdom" previous version and they have no particular desire to change something contrary to the established canons of automation of operational accounting.

Task

So we have retail store building materials. All operations with goods, such as admission, revaluation and sale are fixed in the Trade Management program, to which two people have access - the first is Operator (he is also a merchandiser), and the second is Cashier (he's a salesperson). Each of them has their own personal computer, so the work of each is carried out independently of each other, but the 1C information base must be located on the computer Cashier , since it is this user who will work with the program all the time.

Store owned For an individual entrepreneur transferred for payment single tax on imputed income(ENVD). Thus, upon receipt and sale of goods, the Value Added Tax (VAT) will already be included in the cost of the goods. Each transaction with goods must be recorded in the Trade Management 8 program and ultimately supported by the corresponding final reports.

Program settings

After installing the configuration 1C: Trade Management 8, first of all, you need to assign program users and determine for each of them the appropriate rights and interface. To do this, open the newly installed infobase in the mode Configurator.

Then go to the menu item Administration -> Users . On the this moment a list of users empty - create three infobase users.

To create a new user, press the key Insert on the keyboard, and in the window that appears User , on the tab Main , specify Name - Administrator , and on the tab Other install Main interface - Full , and Available roles - Full rights and User .

Save the newly created user by clicking the button OK at the bottom of the form window.

In the same way, we create two more users with the following parameters:

For the operator:

Name - Operator;

Available roles - Warehouse manager, Storekeeper, Purchasing manager, Sales manager, User;

Main interface - Retail Management.

For cashier:

Name - Cashier;

Available roles - KKM Administrator, Cashier, KKM Operator, User;

Main interface - InterfaceCashier.

As a result, the window a list of users will look like it is shown in the picture:

After the done actions, close the configurator and open the infobase in 1C:Enterprise mode.

Select a user from the list of users Administrator and click on the OK button.

As you remember, we installed the full interface for a user named Administrator and full rights, that is, in fact, in the Trade Management 8 program, there is no one more important than this user. It is this user who has the ability to set rights and settings to other users, for example, such as - write-off of goods in the negative, conducting documents backdating, possibility void a check etc.

After starting the program, it opens starting assistant, which allows you to set basic accounting parameters, fill in the information about the organizations required to start working with the program.

It is best to use the start-up assistant for those who are not familiar with or are just starting to master the Trade Management program. Filling in the relevant windows starting assistant presented below and does not particularly need comments - everything is already intuitively clear, because he is an assistant!

Now almost all the basic settings are done, with the exception of a few little things.

Price types

Let's define price types with whom we will work.

Opening the menu item References -> Nomenclature -> Nomenclature price types and press the key Insert to create a new price type.

In field Name specify the name of the price - Cost price , Checkbox « Prices include VAT » install, Kind of price type - Base .

Here it is worth noting the following - in Trade Management 8, the same product can have as many prices as registered in the program.

And in fact - for the same product, even in those stores where the entire trading process is carried out manually (from the receipt of the goods to the sale to the final consumer) in the accounting department, well, or at the director, if you like, there are always several types of prices on the papers. As a rule, this is the price at which the goods are received from the supplier (indicated on the invoice) and the price at which the goods are shipped to the store (retail price).

In our case, when the goods arrive from the supplier to the warehouse of the retail store, we will assign a price to this product called Cost price, and in the future we will know exactly how much we have in stock at the retail store.

Let's create another price type called Retail . For this price type, let's set a markup of 30% of the base price type (Cost), and set the price type type to Settlement. The price, as in the previous case, will include VAT.

Some novice users do not always fully understand why the program uses several types of prices, so we let's take a small example:

We buy 10 chandeliers from the LLC Lampochka company at a price of 118 rubles. Since IP Sviridov E.N. He does not pay VAT, because he has UTII, then in this case this VAT is already included in the cost of the goods (the price of the goods is 100 rubles + VAT 18 rubles = 118 rubles). This means that for 10 pieces of Chandeliers we must pay exactly 1180 rubles to the supplier. Therefore - Chandeliers will be stored in our retail warehouse at a price of 118 rubles per piece, and sold at a price of 153.4 rubles (30% mark-up).

As a result, the total cost of inventory balances at purchase prices (i.e., by price type Cost price) will be 10 x 118 = 1180 rubles. This amount answers a very frequently asked question - "How much was the product purchased for?".

And in order to get a valuation of a warehouse in retail prices (price type Retail) it is necessary to perform simple mathematical operations: 10 x 153.4 = 1534 rubles. And this amount also answers a very frequently asked question: “How much money will be in the cash register if the goods are sold?”.

Thus, Retail the price is calculated based on the percentage markup on the base price type ( Cost price).

Warehouses

Opening the menu item Directories -> Enterprise -> Warehouses (storage locations) . Click on the button Insert on the keyboard to create a new warehouse. We fill in the warehouse card, as shown in the figure:

Props Warehouse type choose - Retail , since we have a retail warehouse (meaning a store). Price type - Retail , at this type of price in our retail store the goods will be sold (we talked about this a little higher). The indication of the section number is also mandatory, although in fact it is rarely used. After filling in all the parameters, click on the button OK.

Choose a user Operator double-click - a list of all possible parameters will open in front of us.

This list is a fairly wide range of various settings and is intended mainly for automating a large commercial enterprise, but it will also come in handy for us in part! Moreover, a description of all the functions used in this list can only be found in the literature that is included in the distribution package of the Trade Management 8 program, so fans who like to press the "F1" button can safely go read a book.

Below is a list of the parameters that need to be set to implement our task of automating a retail store.

Mutual settlements:

Conduct mutual settlements according to settlement documents with counterparties - check the box;

Mutual settlements under the contract in conventional units - check the box;

The main currency of mutual settlements is RUB;

Basic management of mutual settlements under contracts - Under the contract as a whole;

The main status of the counterparty is Supplier.

Other settings:

Ask for confirmation when closing the program - check the box;

Control the balance of goods during the prompt execution of cash register checks - check the box;

Register supplier prices - check the box.

Stocks:

The main unit according to the classifier is pcs;

The main type of nomenclature is Goods;

Main warehouse - Retail.

Basic values ​​for substitution in documents and directories:

- Reflection in accounting:

1. Reflect documents in accounting - check the box;

2. Reflect documents in tax accounting - check the box;

3. Reflect documents in management accounting - check the box;

- Other values:

1. Main cash desk - Retail Cashier;

2. The main organization - IP Sviridov E.N.;

3. Basic VAT rate - Without VAT.

Retail trade and trade equipment:

1. Main KKM cash desk- KassaKKM;

2. The main type of operation of the document "Report on retail sales» - KKM

3. The main type of payment for a KKM check is Cash.

- Pricing:

1. The main type of sale prices is Retail.

After all the above parameters are set, click on the button OK and set exactly the same parameters for the user Cashier .

Actually the user Cashier most of these parameters are completely unnecessary, but as practice shows, very often a person who gets a job as a Cashier is later blamed for his duties by commodity managers ... That's why User Settings what for Operator(merchant manager), what for Cashier(seller) it is better to leave the same.

Now let's move on to the settings for additional user rights, for this we open the menu item Tools -> Users -> Configuring additional user rights . In field User/Group choose a user Cashier

burn .

Then select in the field User/Group user Operator and set the checkboxes, as shown in the figure:

After the done actions, click on the button burn.

Please note that Advanced User Rights Settings for Operator and Cashier are completely different, since these settings directly affect the daily work of each of them.

Now in the field User/Group choose a user Administrator and check almost all the checkboxes:

Generally User setting and Although at first glance they complement each other, in fact they are completely different things. So User setting are parameters that can affect the accounting system as a whole, and Setting advanced user rights - primarily affects the user's work in the accounting system itself.

Outcome

Creation of the main users of the infobase- each user of the Trade Management 8 program must have their own Account regardless of what role he plays in the program. No one in this life is immune from mistakes, but, nevertheless, it is advisable to immediately identify the culprit in a given situation, and will help us in this. Registration log(menu item Service -> Registration log).

Absolutely every action of any user of the program is recorded in this log. What operation was performed, exactly the time of this operation, the name of the computer from which the program was entered. In general, the thing is very useful! Myself Registration log can be disabled for any user, but this can be done by a user with full rights.

Initial completion of the program- generally during the first installation of the program starting assistant it is recommended to always use it, since it allows you to set most of the parameters, after setting which you can safely start keeping records.

Creating Types prices- here the process is purely individual. According to statistics, most retail stores use the same markup for all goods sold to the final consumer. That is, as mentioned above, the goods arrive at the retail warehouse at one price (it is taken from the supplier's invoice), and is sold at a different price (with an extra charge). But sometimes it is required to indicate the retail price arbitrarily, for example, for different goods there is a different margin - in this case, when specifying the type Retail prices - markup is not set. And in the parameters , the user who will register the receipt of goods at the retail warehouse, allow "Editing prices and discounts in documents" (we have enabled this option for the user Operator - just in case, it will come in handy!)

Creation of a retail warehouse- at least one warehouse must be registered in the Trade Management 8 program, in our case it is a retail one. From this warehouse, goods will be sold by price type Retail, which is calculated based on the price type Cost price. We do not have other types of prices, therefore - the goods can only be sold at the retail price. But as you remember in Additional user rights settings, user Administrator allowed to sell goods at zero price - so what exactly can he do huge discount or give away the goods for free (in general, this is a very useful opportunity, but it is used extremely rarely, for example, to sell goods to “your person” or to quickly write off a marriage).

User setting and Setting advanced user rights- at first glance it may seem that everything is clear and understandable and you should not delve into the study of these parameters, but in fact it is not. If you're unsure and can't really explain what action a particular checkbox will entail, then don't do it. Refer to a specialist or to the relevant literature - after all, you don’t want to pay out of your own pocket for stupidity committed out of ignorance?

Conclusion

This concludes the first part of our guide. Perhaps it seemed to you rather complicated and incomprehensible, but you need to go through it and overpower yourself - try to understand what is needed and for what - there is no way without it! All the above settings and settings are done only once, and then only if necessary, something is added and removed.

It is worth noting that the scheme for automating a retail store indicated in the manual has been tested many times and works perfectly. Actually there is nothing to add here - read, print, put into practice, help others, and just do your job.

The second part of the guide, which will be released very soon, will show the entire cycle of document movement with detailed reports on each of them! So stay tuned!!!

Friends! If you have any questions or want to contribute to the work we have done - please leave your comments - we will be very pleased to help you or maybe learn something from you!

After installing the Trade Management 11 configuration and adding a new database to the list of infobases of the 1C program, you must first launch the configurator and create new users there and assign rights to them: Administration → Users → Add. In the window for creating a new user, we assign a name to him, set a password, and on the "Other" tab, mark the available roles with a flag (Figure 1).

Figure 1. Creating a new infobase user

If the application is immediately launched in 1C:Enterprise mode (Figure 2), the program itself will prompt you to create a new Administrator user with full rights.

Figure 2. Application launch in 1C:Enterprise mode

When users are created, the application is launched in 1C:Enterprise mode and the user sees the program desktop in front of him, you can start setting up and filling out the infobase. The program and accounting settings are configured on the Administration tab, where on the left there is a list of settings sections for various accounting (Figure 3).

Figure 3. Infobase settings sections

The next step is to fill in the regulatory reference information. Data on organizations, counterparties are entered into the database, a list of nomenclature is filled in, and so on. Most of the directories can be accessed on the Reference information tab (Figure 4).

Figure 4. Infobase directories

For each organization, you must specify the taxation system by opening the organization's card and clicking on the link Taxation system (Figure 5).

Figure 5. Organization taxation system

The Trade Management 11 configuration has a built-in assistant for filling in settings and directories, which can make the task a little easier for a novice user of the 1C program (Figure 6). You can start it on the tab Administration → Initial filling → Assistant for filling settings and directories.

Figure 6. - Assistant for filling in settings and directories

Now you can start entering the initial balances, that is, filling the database with information about the warehouse balances of the organization, balances Money and other things, at the time of the start of accounting in the information base. Administration → Initial filling → Entering initial balances → Adding a new document (Figure 7).

Figure 7. Document for entering initial balances

When the program is configured and the database is full background information, you can start entering documentation to reflect the business operations of the organization.